Government Center

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Geneva, IL 60134

Kane County

KC Human Services Committee

Meeting Minutes

SURGES, Linder, Allan, Kenyon, Lewis, Silva, Tarver & ex-officios Pierog (County Chair) and

Tepe (County Vice Chair)

Wednesday, August 9, 2023

9:00 AM

County Board Room

Call To Order

Chairman Surges called the meeting to order at 9:00 AM.

Board Member Clifford Surges

Board Member Deborah Allan

Board Member Michael Kenyon

Board Member Anita Lewis

Board Member Bill Tarver

PRESENT

Board Member Michael Linder

Board Member Monica Silva

Ex-Officio County Board Chair Corinne M. Pierog

Ex-Officio County Board Vice Chair Vern Tepe

REMOTE

ABSENT

Also present: Co. Bd. members Berman*, Gumz, Juby, Molina*; HRM Exec. Dir.

Lobrillo & staff Miller; ASA Tabor, Shepro*; KDOT staff Rickert*; ITD CIO Lasky* & staff

Peters; KCAC Admin. Youngsteadt*; and members of the press and public.

Roll Call

Remote Attendance Requests

Chairman Surges announced the remote attendance requests for today's meeting. He

asked the Committee if there were any objections to Committee Members Linder and

Silva attending today's meeting remotely. There were no objections.

Approval of Minutes: July 12, 2023

RESULT:

MOVER:

APPROVED BY UNANIMOUS CONSENT

Michael Kenyon

Public Comment (Agenda Items)

None.

Monthly Financial Reports

Monthly Finance Reports (attached)

Chairman Surges stated the monthly financial reports were on file. No additional

report was made.

Department of Human Resource Management

Monthly Blue Cross Blue Shield Invoice (attached)

HRM Exec. Dir. Lobrillo stated that the monthly Blue Cross Blue Shield (BCBS)

invoice was $1.5M, which is within tolerance.

Monthly BCBS and MERP Totals (attached)

HRM Exec. Dir. Lobrillo stated that monthly MERP totals were within tolerance.

Monthly Assured Partners Report (attached)

HRM Exec. Dir. Lobrillo provided the 2023 Global Financial Tracker, which

showed that as of June 2023, the reserve amount is $367,735. She indicated

that there will be an increase over the year, as additional invoices arrive.

Discussion ensued.

Monthly Workers Comp and Liability Reports (attached)

HRM Exec. Dir. Lobrillo stated that monthly Workers Comp and Liability totals

are within tolerance. She addressed questions and comments from the

Committee.

Monthly Applicants and Staff Changes (attached)

HRM Exec. Dir. Lobrillo stated that there are many vacant positions within the

county, as well as applications being received. She noted that there have been

16 new hires and five terminations in the month of July.

HR Updates (not attached)

HRM Exec. Dir. Lobrillo shared that she had a discussion with JJC Supt. Mike

Davis regarding the mental health grant, in which he stated that the program is

working extremely well. She noted that debriefings and check-ins following

incidents with residents and staff have been successful. Discussion ensued.

Compliance

Monthly Training Report (attached)

HRM Exec. Dir. Lobrillo stated that the annual sexual harassment training is a

statutory requirement and is still in progress.

Old Business

Chair Surges spoke on several meetings that took place regarding the in-house equity

study. He disclosed that he may have made a reference that caused an issue among

employees. He stressed the positive intent of this study and apologized for causing any

ill-perceptions. He challenged the Committee to hold each other accountable for what

is said during meetings. Discussion ensued.

10.

New Business

Paid Leave for All

HRM Exec. Dir. Lobrillo addressed the Sick and Personal and Extended Illness

Leave Policy that will take effect on January 1, 2024. This Kane County policy is

to provide protection for eligible employees against loss of income because of

illness or personal needs. She stated that all employees under the jurisdiction of

the County Board are subject to this policy. Those employees that are subject to

a collective bargaining agreement shall receive paid leave according to their

agreement. She noted that an accrual system for paid leave is not currently

being used by the Payroll Department. She suggested that an adjustment be

made to the sick and personal leave bank, as the statute requires. She

explained that at the beginning of the fiscal year, on December 1st, four days

are given to each employee to be used for any reason. The new law provides for

five days, which is the most administratively feasible way to meet the

requirements of this law. She stated that another adjustment needed is to make

that paid leave time bank available to new employees after 90 days of

employment. She mentioned other adjustment options that proved to be more

difficult than these recommendations. She addressed questions and comments

from the Committee. Discussion ensued.

The Committee provided a consensus to have this policy vetted by the SAO and

to return with a resolution to be presented at the Human Services Committee

meeting in September 2023.

Adopting a Recruitment Policy to the Personnel Policy Handbook

HRM Exec. Dir. Lobrillo provided additional information on this resolution. She

addressed questions and comments from the Committee. Discussion ensued.

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Deborah Allan

MOVER:

Bill Tarver

SECONDER:

Clifford Surges, Michael Linder, Deborah Allan, Michael Kenyon,

Anita Lewis, Monica Silva, and Bill Tarver

AYE:

Corinne M. Pierog, and Vern Tepe

ABSENT:

Compensation and Position Management

HRM Exec. Dir. Lobrillo addressed the Kane County Compensation Policy draft.

The effective date for this policy is to be determined. This policy is to establish

and maintain competitive salary ranges consistent with the economic/budgetary

requirements of the County, which will allow the County to effectively compete

for qualified personnel, retain productive employees, and ensure that salaries

are transparent, equitable, and commensurate with the duties performed by

each employee. This policy is for regular, full-time, and part-time employees

under the jurisdiction of the County Board not covered by a collective bargaining

agreement, statute, ordinance, or employment contract. She noted that the

guidelines will need updating annually in order to be valid. She explained that

elected officials could opt in or out of the compensation program, which would

alleviate any internal control issue. She spoke on adjustments and awards

based on employee merit. She addressed questions and comments from the

Committee. Discussion ensued.

The Committee provided a consensus to move forward with the vetting process

of this policy.

11.

12.

Reports Placed On File

RESULT:

MOVER:

APPROVED BY UNANIMOUS CONSENT

Deborah Allan

Executive Session

The Human Services Committee entered into Executive Session at 9:05 a.m. to

discuss the release of Closed Session Minutes on a motion made by Kenyon,

seconded by Lewis. Motion carried unanimously by roll call vote.

RESULT:

APPROVED BY ROLL CALL VOTE

Michael Kenyon

Anita Lewis

MOVER:

SECONDER:

Clifford Surges, Michael Linder, Michael Kenyon, Anita Lewis,

Monica Silva, and Bill Tarver

AYE:

Deborah Allan, Corinne M. Pierog, and Vern Tepe

ABSENT:

13.

Open Session

(Allan arrived - 9:09am)

RESULT:

APPROVED BY ROLL CALL VOTE

Michael Kenyon

Michael Linder

MOVER:

SECONDER:

Clifford Surges, Michael Linder, Michael Kenyon, Anita Lewis,

Monica Silva, and Bill Tarver

AYE:

Deborah Allan, Corinne M. Pierog, and Vern Tepe

ABSENT:

Release of Closed Session Minutes

RESULT:

APPROVED BY ROLL CALL VOTE

Michael Kenyon

Anita Lewis

MOVER:

SECONDER:

Clifford Surges, Michael Linder, Deborah Allan, Michael Kenyon,

Anita Lewis, Monica Silva, and Bill Tarver

AYE:

Corinne M. Pierog, and Vern Tepe

ABSENT:

14.

15.

Public Comment (Non-Agenda Items)

None.

Adjournment

RESULT:

APPROVED BY VOICE VOTE

Michael Kenyon

Anita Lewis

MOVER:

SECONDER:

This meeting was adjourned at 9:51 AM.

Savannah Valdez

Recording Secretary