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Geneva, IL 60134

Kane County

KC Human Services Committee

Meeting Minutes

SURGES, Linder, Allan, Kenyon, Lewis, Silva, Tarver & ex-officios Pierog (County Chair) and

Tepe (County Vice Chair)

Wednesday, May 15, 2024

9:00 AM

County Board Room

Call To Order

Chairman Surges called the meeting to order at 9:02 AM.

Roll Call

Board Member Clifford Surges

Board Member Deborah Allan

Board Member Michael Kenyon

Board Member Anita Lewis

PRESENT

REMOTE

Ex-Officio County Board Vice Chair Vern Tepe

Board Member Michael Linder

Board Member Monica Silva

Board Member Bill Tarver

Ex-Officio County Board Chair Corinne M. Pierog

Also present: Co. Bd. Members Bates*, Daugherty*, Gumz, Juby, Kious, Molina*, Roth,

Strathmann*; HRM Exec. Dir. Lobrillo & staff Miller; ITD/BLD Exec. Dir. Fahnestock &

staff Lasky, Thompson, Braski, Files, Peters; ASA Frank*; Spec. ASA Shepro; Fin.

Exec. Dir. Hopkinson; KDOT Deputy Dir. Rickert*; KCAC Admin. Youngsteadt & staff

Spitz; Auditor Wegman*; KCHD Exec. Dir. Isaacson; PIO Mann; and members of the

press and public.

Remote Attendance Requests

Chairman Surges announced the remote attendance requests for today's meeting. He

asked the Committee if there were any objections to Committee Members Linder, Silva,

and Tarver attending today's meeting remotely. There were no objections.

Approval of Minutes: April 10, 2024

RESULT:

MOVER:

APPROVED BY UNANIMOUS CONSENT

Anita Lewis

Public Comment (Agenda Items)

None.

Public Comment (Non-Agenda Items)

Jennifer Laystrom, West Dundee, proposed the need for a Kane County women's

home that would help struggling women get back on their feet. She noted that she has

been a social worker for 10+ years. During her time as a hospital counselor, she

realized how many women, ages 20-30, were homeless and needed help. Laystrom

proposed that a women's home be opened and she would take the lead on running it.

She hopes the County could assist her in accomplishing this. She asked the

Committee if there was a process to submit a written proposal to the County Board

pertaining to this request.

Committee Chairman Surges advised Laystrom to reach out to Public Health

Committee Chairman Cherryl Strathmann and KCHD Exec. Dir. Isaacson for more

information on this proposal. Discussion ensued.

Monthly Financial Reports

Monthly Finance Reports

Chairman Surges stated the monthly financial reports were on file. No additional

report was made.

Department of Human Resource Management

Monthly Blue Cross Blue Shield Invoice

HRM Exec. Dir. Lobrillo stated all of the reports were on file and within tolerance.

No additional reports were made.

Lobrillo introduced Emma, a 10-week old beagle-hound mix puppy, who is

available for adoption at the Kane County Animal Control (KCAC). Lobrillo noted

that moods can be elevated by the presence of an animal. Therefore, to bring

some cheer to Committee meetings, the KCAC has been invited to showcase

their available adoptions. Lobrillo explained that all those interested in interacting

with the puppy/animal, would need to sign a waiver. KCAC Shelter Program &

Operations Manager, Cassie Spitz, provided additional information on Emma.

(Madam Chairman Pierog arrived remotely at 9:09 a.m.)

Monthly BCBS and MERP Totals

Monthly Assured Partners Report

Monthly Applicants and Staff Changes

Monthly Workers Comp and Liability Reports

Annual Ethics Advisor Report

Compliance

Monthly Training Report

10.

Old Business

Amending Resolution 23-518 Approving the Kane County Per Diem Meal Rates

for Calendar Year 2024

HRM Exec. Dir. Lobrillo stated that this resolution originated from the Auditor's

Office. She explained that this policy would require purchase receipts to be

provided to the Auditor's Office in order to receive a reimbursement. The recent

Per Diem Policy did not require receipts and employees were able to take a

lump sum for the day, whether they spent the money on meals or not. This

amendment would change the wording of "Per Diem" to "Maximum Meal

Reimbursement". Lobrillo noted that the dollar amounts allotted for each meal

has not changed, just the terminology used within the Kane County Per Diem

Meal Rates. She provided Kane County's purchase data from 2023. Lobrillo,

Auditor Wegman, and Fin. Exec. Dir. Hopkinson addressed questions and

comments from the Committee. (Committee Member Allan arrived in-person at

9:15 a.m.) Much discussion ensued. The Committee decided to hold this

resolution until a future Human Services Committee meeting for further

research.

RESULT:

TABLED

Creating Illinois Residency Requirements for County Employees

HRM Exec. Dir. Lobrillo stated that when looking into this process of creating

Illinois residency requirements for County employees, the County needed to limit

the non-routine activities to help keep expenses and risk under control, in which

this ordinance would do. Lobrillo addressed questions and comments from the

Committee. Much discussion ensued.

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Anita Lewis

MOVER:

Bill Tarver

SECONDER:

Clifford Surges, Michael Linder, Deborah Allan, Michael Kenyon,

Anita Lewis, Monica Silva, Bill Tarver, and Vern Tepe

AYE:

11.

New Business

Chairman Surges moved to agenda item 11C for explanation and vote.

Authorizing Job Title and Pay Grade Changes for the Information Technologies

Department

Chairman Surges requested permission from the Committee to discuss item

11C before 11A and 11B. The Committee obliged.

Surges explained the large task of accomplishing the County's internal equity

study and grading positions. He stated that at the time the internal study was

completed, he knew changes would have to be made as problems arose. He

noted that the Human Services Committee has tried to align County Codes in a

respective and efficient manner, such as the grading system within the internal

equity study. ITD/BLD Exec. Dir. Fahnestock provided additional information on

the following two resolutions. Much discussion ensued.

KC Administration Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Administration Committee

Michael Kenyon

MOVER:

Deborah Allan

SECONDER:

Clifford Surges, Michael Linder, Deborah Allan, Michael Kenyon,

Anita Lewis, Monica Silva, Bill Tarver, and Vern Tepe

AYE:

Authorizing a Pay Adjustment for Equity within a Pay Grade for a Promotion in

the Building Management Department

KC Administration Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Administration Committee

Deborah Allan

MOVER:

Michael Kenyon

SECONDER:

Clifford Surges, Michael Linder, Deborah Allan, Michael Kenyon,

Anita Lewis, Monica Silva, Bill Tarver, and Vern Tepe

AYE:

Authorizing the Issuance of a Request for Proposals for External Compensation

Analysis and Review of Position Grading

HRM Exec. Dir. Lobrillo explained that at the last Human Services Committee

meeting, it was decided that the County should proceed with an External

Compensation Analysis. The Human Resources Department looked at other

compensation analysis from other surrounding counties and the cost for such a

study, in order to equip Kane County on the necessary information needed.

Lobrillo stated that a Scope of Work was attached to the agenda for today's

meeting, that includes both external compensation analysis based on

comparable agencies, and a view of the County's grading structure for

compatibility with neighboring counties. After the full review, she stated that this

kind of study could cost no more than $150K. Based on the timelines of other

counties' studies, this could take about six months to complete. Lobrillo

explained that this Committee needs to consider two items pertaining to this

compensation analysis. The Committee must decide to include this expense in

the FY2025 Budget, or develop a budget adjustment to include it within the

FY2024 budget. Lobrillo and Fin. Exec. Dir. Hopkinson addressed questions and

comments from the Committee. Discussion ensued.

Chairman Surges requested Hopkinson include this expense within the County

FY2025 Budget discussions.

The Committee moved back to agenda item 11A.

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Anita Lewis

MOVER:

Deborah Allan

SECONDER:

Clifford Surges, Michael Linder, Deborah Allan, Michael Kenyon,

Anita Lewis, Monica Silva, Bill Tarver, and Vern Tepe

AYE:

12.

13.

Reports Placed On File

RESULT:

MOVER:

APPROVED BY UNANIMOUS CONSENT

Deborah Allan

Executive Session (if needed)

None.