Government Center  
719 S. Batavia Ave., Bldg. A  
Geneva, IL 60134  
Kane County  
KC Administration Committee  
Meeting Minutes  
KIOUS, Juby, Berman, Davoust, Ford, Gumz, Young, ex-officios Pierog (County Chair) and  
Tepe (County Vice Chair)  
Wednesday, October 11, 2023  
10:00 AM  
County Board Room  
1.  
2.  
Call To Order  
Chairman Kious called the meeting to order at 10:25 AM.  
Roll Call  
Board Member Chris Kious, Board Member Leslie Juby, Dale  
Berman, Ron Ford, Michelle Gumz, David Young, Corinne M.  
PRESENT:  
Pierog and Vern Tepe  
Mark Davoust  
REMOTE:  
Also present: Co. Bd. members Allan*, Linder, Molina*, Roth, Strathmann*; ITD/BLD  
Exec. Dir. Fahnestock & staff Lasky, Thompson, Files, Peters, Roff, Clark, Smith,  
Braski; ASA Frank; KDOT staff Edwards, Way; Fin. Exec. Dir. Hopkinson & staff  
Kietzman; Environ. & Water Res. Dir. Wollnik; and members of the press and public  
including Progressive Business Solutions Vice Pres. Shawn Ajazi, GetChoice!  
Representatives Claudia Maldonado, Cassandra Garcia, Tymani Conner.  
3.  
4.  
Remote Attendance Requests  
Chairman Kious announced the remote attendance requests for today's meeting. He  
asked the Committee if there were any objections to Committee Member Davoust  
attending today's meeting remotely. There were no objections.  
Approval of Minutes: September 13, 2023  
RESULT:  
MOVER:  
APPROVED BY UNANIMOUS CONSENT  
Ron Ford  
5.  
6.  
Finance Report  
Monthly Finance Reports  
A.  
Chairman Kious stated the monthly financial reports were on file. No additional  
report was made.  
Public Comment (Agenda Items)  
None.  
7.  
8.  
Facilities Master Plan Update (Jason Dwyer, Wight & Co.)  
BLD staff Files stated that the Kane County Facilities Master Plan update will be  
postponed to a future Committee of the Whole meeting. After that discussion, the  
Administrative Committee will be asked to make a policy recommendation.  
Executive Director's Report (R. Fahnestock)  
Presentation: GetChoice!  
A.  
Progressive Business Solutions Vice President Shawn Ajazi introduced the  
Utility Data Management Program, Get: Smart Management Technology with  
GetChoice! This program will allow Kane County to track, manage, and analyze  
utility data. He introduced GetChoice! Representatives Claudia Maldonado and  
Tymani Conner.  
Get Choice! Representative Claudia Maldonado provided a demonstration of the  
Get: Smart Management Technology platform,  
cdc.choiceenergymanagement.com. She reviewed the contents and data that  
can be found within the program. (Madam Chairman Pierog arrived in-person at  
10:29 a.m.) The database allows energy bills to be compared over a length of  
time to help the County see how much energy is being provided and the cost.  
Fahnestock explained the County's overall goals with this platform, is budget  
concerns and energy efficiency. Fahnestock, staff Files, and Vice Pres. Shawn  
Ajazi addressed questions and concerns from the Committee. Discussion  
ensued.  
Presentation: FY2024 Capital Budget  
B.  
ITD/BLD Exec. Dir. Fahnestock presented the FY24 Capital Budget. He  
reviewed the numerous divisions the budget covers, such as Information  
Technologies (ITD) and Building Management (BLD). He read aloud the  
departments' mission statement. Fahnestock listed the Capital Budget priorities,  
such as providing safe and efficient facilities and systems. After reviewing the  
priorities, the County must decide on how to prioritize the conditions of each  
building and how to address them. Fahnestock reviewed the BLD's building  
planning steps. He listed the ITD/BLD's Project Methodology. He reviewed an  
example of a projected timeline for a capital project. Fahnestock shared graphs  
depicting ITD and BLD's 5-Year Capital Budget. He listed the capital equipment  
and projects that the budgets are required to pay for. He noted that the BLD  
5-Year Capital Budget was amended in FY23 to $7.7M, which included a $4.2M  
carry-over to FY24. Over the next five years, the cost to the County will be  
$41,883,463 to complete all the proposed capital projects. For FY24, the BLD is  
requesting an additional $11,604,572 to cover the costs of projects. Fahnestock  
stated there are still $20M in projected projects for potential implementation from  
prior fiscal years. (Committee Member Young left at 11:30 a.m.) Fahnestock and  
staff addressed questions and comments from the Committee. Much discussion  
ensued. (Young arrived remotely at 11:32 a.m. The Committee agreed to accept  
his remote attendance request due to business obligations. Madam Chairman  
Pierog left at 11:46 a.m.)  
9.  
Building Management (H. Thompson)  
Authorizing the Renovation of Rooms 240 and 242 of the 3rd Street Courthouse  
KC Finance and Budget Committee  
A.  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Finance and Budget Committee  
Dale Berman  
MOVER:  
Michelle Gumz  
SECONDER:  
Chris Kious, Board Member Juby, Board Member Berman, Board  
Member Davoust, Board Member Gumz and Board Member  
Young  
AYE:  
Board Member Ford  
AWAY:  
Authorizing a Contract for Kane County Garage Door Repair and Maintenance  
KC Finance and Budget Committee  
B.  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Finance and Budget Committee  
Dale Berman  
MOVER:  
Michelle Gumz  
SECONDER:  
Chris Kious, Board Member Juby, Board Member Berman, Board  
Member Davoust, Board Member Ford, Board Member Gumz  
and Board Member Young  
AYE:  
Authorizing an Agreement Extension for Architect, Engineer, and Construction  
Manager at Risk Services Contract(s)  
C.  
KC Finance and Budget Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Finance and Budget Committee  
Ron Ford  
MOVER:  
Dale Berman  
SECONDER:  
Chris Kious, Board Member Berman, Board Member Davoust,  
Board Member Ford and Board Member Young  
AYE:  
Board Member Juby and Board Member Gumz  
NAY:  
Authorizing a Contract for Kane County Yellow House Restoration & Renovation  
Project  
D.  
Committee Member Juby inquired about the restoration projects being done to  
the Yellow House. She asked if the color of the house would remain the same,  
due to it being the first yellow house in Geneva. BLD Dir. Thompson listed the  
construction projects that would be done.  
KC Finance and Budget Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Finance and Budget Committee  
Michelle Gumz  
MOVER:  
Ron Ford  
SECONDER:  
Chris Kious, Board Member Juby, Board Member Berman, Board  
Member Davoust, Board Member Ford, Board Member Gumz  
and Board Member Young  
AYE:  
Authorizing Expenditure of Funds for HVAC Maintenance, Repair, Supplies, and  
Equipment  
E.  
KC Finance and Budget Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Finance and Budget Committee  
Michelle Gumz  
MOVER:  
Dale Berman  
SECONDER:  
Chris Kious, Board Member Juby, Board Member Berman, Board  
Member Davoust, Board Member Ford, Board Member Gumz  
and Board Member Young  
AYE:  
Authorizing Expenditure of Funds for HVAC Maintenance, Repair, Supplies, and  
Equipment  
F.  
KC Finance and Budget Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Finance and Budget Committee  
Michelle Gumz  
MOVER:  
Dale Berman  
SECONDER:  
Chris Kious, Board Member Juby, Board Member Berman, Board  
Member Davoust, Board Member Ford, Board Member Gumz  
and Board Member Young  
AYE:  
Authorizing a Contract Extension with FSI for CMS Facility Management  
G.  
Software  
KC Finance and Budget Committee  
RESULT:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Finance and Budget Committee  
Michelle Gumz  
TO:  
MOVER:  
SECONDER:  
Ron Ford  
Chris Kious, Board Member Juby, Board Member Berman, Board  
Member Davoust, Board Member Ford, Board Member Gumz  
and Board Member Young  
AYE:  
10.  
Information Technology (C. Lasky)  
Authorizing an Agreement for Microsoft Enterprise Licensing for Operating  
System Software  
A.  
Committee Member Juby asked ITD/BLD Exec. Dir. Fahnestock if the ITD has  
been satisfied with the Microsoft program. ITD CIO Lasky stated they have  
indeed been pleased with the program and services.  
KC Finance and Budget Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Finance and Budget Committee  
Michelle Gumz  
MOVER:  
Dale Berman  
SECONDER:  
Chris Kious, Board Member Juby, Board Member Berman, Board  
Member Davoust, Board Member Ford, Board Member Gumz  
and Board Member Young  
AYE:  
Authorizing a Contract Amendment with Paymentus Corporation  
KC Finance and Budget Committee  
B.  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Finance and Budget Committee  
Michelle Gumz  
MOVER:  
Ron Ford  
SECONDER:  
Chris Kious, Board Member Juby, Board Member Berman, Board  
Member Davoust, Board Member Ford, Board Member Gumz  
and Board Member Young  
AYE:  
11.  
Mill Creek SSA (R. Fahnestock)  
Authorizing a Contract Extension for Mill Creek SSA Turf Fertilization/Weed  
Control Services  
A.  
KC Finance and Budget Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Finance and Budget Committee  
Dale Berman  
MOVER:  
Mark Davoust  
SECONDER:  
Chris Kious, Board Member Juby, Board Member Berman, Board  
Member Davoust, Board Member Ford, Board Member Gumz  
and Board Member Young  
AYE:  
Authorizing an Extension for Mill Creek SSA Parkway Tree & Stump Removal  
Services  
B.  
KC Finance and Budget Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Finance and Budget Committee  
Dale Berman  
MOVER:  
Michelle Gumz  
SECONDER:  
Chris Kious, Board Member Juby, Board Member Berman, Board  
Member Ford, Board Member Gumz and Board Member Young  
AYE:  
Board Member Davoust  
AWAY:  
Authorizing a Contract Extension for Mill Creek SSA Parkway Tree Services  
KC Finance and Budget Committee  
C.  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Finance and Budget Committee  
Michelle Gumz  
MOVER:  
Dale Berman  
SECONDER:  
Chris Kious, Board Member Juby, Board Member Berman, Board  
Member Ford, Board Member Gumz and Board Member Young  
AYE:  
Board Member Davoust  
AWAY:  
Vehicles  
12.  
Ratifying an Emergency Purchase Affidavit to Purchase Two (2) 2024 Ford  
F-250 Truck Cab & Chassis for the Kane County Division of Transportation -  
Units 31 & 47  
A.  
KDOT staff Edwards provided additional information on this resolution.  
KC Executive Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Michelle Gumz  
MOVER:  
Dale Berman  
SECONDER:  
Chris Kious, Board Member Juby, Board Member Berman, Board  
Member Davoust, Board Member Ford, Board Member Gumz  
and Board Member Young  
AYE:  
13.  
14.  
15.  
New Business  
None.  
Old Business  
None.  
Reports Placed On File  
RESULT:  
MOVER:  
APPROVED BY UNANIMOUS CONSENT  
Michelle Gumz  
16.  
17.  
18.  
Executive Session (if needed)  
None.  
Public Comment (Non-Agenda Items)  
None.  
Adjournment  
RESULT:  
APPROVED BY VOICE VOTE  
Dale Berman  
MOVER:  
Michelle Gumz  
SECONDER:  
This meeting was adjourned at 11:57 AM.  
Savannah Valdez  
Recording Secretary