Government Center

719 S. Batavia Ave., Bldg. A

Geneva, IL 60134

Kane County

KC Administration Committee

Meeting Minutes

KIOUS, Juby, Berman, Davoust, Ford, Gumz, Young, ex-officios Pierog (County Chair) and

Tepe (County Vice Chair)

Wednesday, August 14, 2024

10:30 AM

County Board Room

Call To Order

Committee Vice-Chairman Juby called the meeting to order at 10:30 AM.

Roll Call

Board Member Leslie Juby, Dale Berman, Michelle Gumz and

David Young

PRESENT:

Mark Davoust and Vern Tepe

REMOTE:

ABSENT:

Board Member Chris Kious, Ron Ford and Corinne M. Pierog

Also present: Co. Bd. Members Allan*, Kenyon, Molina*, Roth; ITD/BLD Exec. Dir.

Fahnestock & staff Lasky, Braski, Smith, Files, Meyers, Roff, Clark, Nicoski, Peters;

Environ. & Water Res. staff Ryan; and members of the press and public.

Remote Attendance Requests

Committee Vice-Chairman Juby announced the remote attendance requests for today's

meeting. She asked the Committee if there were any objections to Committee Member

Davoust attending today's remotely. There were no objections.

Approval of Minutes: July 10, 2024

RESULT:

MOVER:

APPROVED BY UNANIMOUS CONSENT

Michelle Gumz

Public Comment (Agenda Items)

None.

Public Comment (Non-Agenda Items)

None.

Finance Report

Monthly Finance Reports

Committee Vice-Chairman Juby stated that monthly financial reports were on

file. No additional report was made.

Facilities Master Plan Update (Jason Dwyer, Wight & Co.)

BLD staff Files provided the Facilities Master Plan update. She stated that the Facilities

Master Plan draft with another copy of the draft, noting all of the incorporated changes

to the plan, was sent out to County Board Members. She noted if there were any

additional comments and/or changes to be made, to e-mail her within the next two

weeks. She stated that the Facilities Master Plan Resolution will be presented at next

month's meeting for approval. Files addressed questions and comments from the

Committee. Discussion ensued. Files added that if additional feedback is received, a

new copy of the draft plan would be sent to County Board Members for their review,

before developing a resolution. Further discussion ensued.

Executive Director's Report (R. Fahnestock)

FY2025 ITD/BLD Budget Presentation

ITD/BLD Exec. Dir. Fahnestock presented the FY2025 Information Technologies

(ITD) and Building Management (BLD) FY2025 Budget. He reviewed the

mission statement of the two departments. He shared the departments'

organizational chart, which includes the Geographical Information Systems

(GIS) and the Mill Creek Special Service Area (MCSSA). He noted that ITD and

BLD helps support all County offices/departments. He explained the financial

changes between the contractual agreement for janitorial services from an

outsourced company and hiring in-house staff. Fahnestock spoke on the duties

and responsibilities of ITD and BLD.

Fahnestock reviewed the FY2025 BLD's goals, such as maintaining and

improving ADA and safety in buildings and facilities and replacing heating, air

conditioning systems per capital plan, acquire additional office space, storage

space, and surface parking space for offices and departments. Fahnestock

addressed questions and comments from the Committee. Discussion ensued on

the need for office and storage space.

Fahnestock shared a chart depicting BLD's FY2025 Submitted Budget. The total

revenue for FY2025 is $50,659.00. The total submitted expenses for FY2025 is

$7,917,335.00, which is a net change of $59,964.00 or less than 1% increase

over FY2024. Fahnestock addressed the proposed budget cuts for BLD of

$400K. He acknowledged questions and comments from the Committee.

Discussion ensued.

Fahnestock reviewed ITD's FY2025 goals, such as maintaining and updating

network infrastructure, telephone, and security systems, maintain and update all

computer hardware, software systems, enterprise software, and databases, and

reinitiating the Kane County Fiber Optic leasing program. Fahnestock addressed

questions and comments from the Committee. Discussion ensued.

Fahnestock shared a chart showing ITD's FY2025 Submitted Budget. The total

revenue for FY2025 is $1,053,234.00. The total submitted expenses are

$5,265,824.00, which is an increased net change from FY2024 of $288,676.00

or 5.8%. The two key items that have affected the FY2025 Budget is an increase

in salaries and wages and contractual services.

Fahnestock presented the FY2025 Budget for the Geographical Information

Systems (GIS) Department. He noted that this division is funded by a Special

Revenue fund that is supported by fees. He spoke on the type of fees that are

collected and the need for fee cost increases. He stated that the total revenue is

$1,888,520.00, which is a net change of $86,516 from FY2024. The total

expense is $1,528,026.00, which is a difference of $79,911.00 from FY2024.

The overall increase for FY2025 is $79,911.00 or 5.5% over FY2024.

Fahnestock presented the FY2025 Budget for Mill Creek Special Service Area

(MCSSA). The total revenue amount for FY2025 is $1,094,043.00, which is a

net change of $103,891.00 from FY2024. The total expenses are

$1,038,823.00, which is a difference of $84,226.00 from FY2024. The overall

increase to the FY2025 Budget is $84,226.00 or 8.8% over FY2024. Fahnestock

explained that the MCSSA tax levy will need to be increased in order to maintain

roadways and additional amenities. He addressed questions and comments

from the Committee. Discussion ensued.

Fahnestock reviewed a table depicting each County Department/Office's total

General Fund expenditures funded by general revenues and the amount of

budget cuts the County Board has proposed. BLD expenditures account for

8.12%, or $9,078,103 of the General Fund. The County Board has requested

BLD to cut 4.8%, or $433,684. ITD expenditures account for 7.63%, or

$8,522,115 of the General Fund. The County Board has requested that ITD cut

4.8%, or $407,123 from their FY2025 Budget. Fahnestock explained that the

total General Fund expenditures for BLD and ITD include Countywide expenses,

which include mail postage and Countywide software contracts. He stated that

he would work with the Finance Department on finding other avenues to cut

expenses, such as decreasing Countywide expenses, which increased by

$626,054 from FY2024. Fahnestock addressed questions and comments from

the Committee.

Fahnestock reviewed the potential cuts for ITD, such as the duplicate entry of

the Adaptive Insights Budgeting Tools, Office 365, Exchange Online, and other

miscellaneous expense lines. He shared the potential cuts for BLD, such as

contractual services, maintenance and repairs to County buildings and ground,

and utilities. He spoke on the difficulties of utility billing. Fahnestock addressed

questions and comments from the Committee. Discussion ensued.

Fahnestock reviewed the potential cuts for the Capital Budget. He explained that

he was asked to reduce General Fund revenue by $4,349,381. This has been

removed from the Capital Budget. He asked the Board to consider continued

investment in capital using reserves, which has over $80M in reserves.

Fahnestock explained that one-time capital expenses actually reduce operations

and maintenance costs. He stated that BLD will try to remove some of the lower

priority capital projects from the list, defer some capital projects to future years,

and transition major HVAC and water improvements to the American Rescue

Plan Act federal funding. Fahnestock addressed questions and comments from

the Committee.

Fahnestock listed other budgets that are in progress for FY2025, such as

IT/BLD updates, Communication/Technology, and Judicial Technology Sales

Tax. He noted that these budgets were laid out in detail in the handouts given at

today's meeting. He stated that typically these other budgets are handled by

other Committees, rather than Administration. Fahnestock addressed questions

and comments from the Committee. Discussion ensued.

10.

Building Management (R. Fahnestock)

Proposed Site Improvements for Fabyan Recycling Center

Recycling Coordinator, Ryan, presented the proposed site improvement for the

Fabyan Recycling Center. She provided a aerial photograph depicting the

current set-up of the Fabyan Recycling Center. Currently, there is a ground-level

office. There is not a structure with climate control. She noted that the asphalt of

this location is in poor condition. Ryan shared a proposed site plan. The

proposed changes would include the addition of concrete and asphalt, a new

office and garage, landscape buffer, new security gate, and the removal of chain

link fences. Ryan shared a rendering of the newly proposed office space. This

would be a new 14x34, 476 square foot building, with approximately 425 square

feet of interior space. Ryan spoke on the zoning classification of this property

and the challenges this has had on establishing a proper office space. Ryan

addressed questions and comments from the Committee. Discussion ensued.

Authorizing a Contract for Building Management Snow Plowing Services with

Winter Services, LLC (BID# 24-039-TK)

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Michelle Gumz

MOVER:

David Young

SECONDER:

Board Member Juby, Board Member Berman, Board Member

Gumz and Board Member Young

AYE:

Chris Kious, Board Member Ford and Ex-Officio County Board

Chair Pierog

ABSENT:

AWAY:

Board Member Davoust

Authorizing Updated Capital Projects from the Capital Fund

ITD/BLD Exec. Dir. Fahnestock provided additional information on this

resolution.

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Michelle Gumz

MOVER:

David Young

SECONDER:

Board Member Juby, Board Member Berman, Board Member

Gumz and Board Member Young

AYE:

Chris Kious, Board Member Ford and Ex-Officio County Board

Chair Pierog

ABSENT:

RECUSED:

Board Member Davoust

Authorizing Expenditure of Funds for HVAC Maintenance, Repair, Supplies, and

Equipment with Trane US, Inc. Through Omnia for the Building Management

Department

ITD/BLD Exec. Dir. Fahnestock provided additional information on this

resolution.

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Dale Berman

MOVER:

David Young

SECONDER:

Board Member Juby, Board Member Berman, Board Member

Gumz and Board Member Young

AYE:

Chris Kious, Board Member Ford and Ex-Officio County Board

Chair Pierog

ABSENT:

AWAY:

Board Member Davoust

11.

Information Technology (C. Lasky)

Increasing GIS Fee

GIS Dir. Nicoski addressed questions and comments from the Committee.

Discussion ensued.

(Committee Member Young left at 12:00 p.m.)

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Michelle Gumz

MOVER:

Dale Berman

SECONDER:

Board Member Juby, Board Member Berman, Board Member

Gumz and Board Member Young

AYE:

Chris Kious, Board Member Davoust, Board Member Ford and

Ex-Officio County Board Chair Pierog

ABSENT:

12.

13.

14.

Mill Creek SSA (R. Fahnestock)

None.

Vehicles

None.

New Business

Vice-Chairman Juby announced that this meeting no longer has an established

in-person quorum. The rest of this meeting will be for informative purposes only. No

further voting will occur.

Committee Member Gumz voiced her concerns on the proposed site improvements for

the Fabyan Recycling Center. She questioned the operating and maintenance costs

associated with this property. ITD/BLD Exec. Dir. Fahnestock addressed Gumz's

questions and comments. Discussion ensued.

15.

16.

Old Business

None.

Reports Placed On File

An in-person quorum was not established. No voting occurred. The reports were not

placed on file.