Government Center

719 S. Batavia Ave., Bldg. A

Geneva, IL 60134

Kane County

KC Human Services Committee

Meeting Minutes

SURGES, Linder, Allan, Kenyon, Lewis, Silva, Tarver & ex-officios Pierog (County Chair) and

Tepe (County Vice Chair)

Wednesday, January 10, 2024

9:00 AM

County Board Room

Call To Order

Chairman Surges called the meeting to order at 9:02 AM.

Roll Call

Board Member Clifford Surges

Board Member Michael Kenyon

Board Member Anita Lewis

Board Member Monica Silva

PRESENT

Ex-Officio County Board Chair Corinne M. Pierog

Ex-Officio County Board Vice Chair Vern Tepe

Board Member Michael Linder

Board Member Deborah Allan

Board Member Bill Tarver

REMOTE

Also present: Co. Bd. members Bates*, Berman, Daugherty*, Davoust*, Gumz, Juby,

Kious, Molina*, Roth, Strathmann*; HRM Exec. Dir. Lobrillo & staff Miller; Fin. Exec.

Dir. Hopkinson; Auditor Wegman; KDOT Deputy Dir. Rickert*; ASA Frank*; Spec. ASA

Shepro*; ITD CIO Lasky* & staff Peters; KCAC Admin. Youngsteadt*; OCR Dir.

Berger*; and members of the press and public.

Remote Attendance Requests

Chairman Surges announced the remote attendance requests for today's meeting. He

asked the Committee if there were any objections to Committee Members Allan,

Linder, and Tarver attending today's meeting remotely. There were no objections.

Approval of Minutes: December 13, 2023

RESULT:

MOVER:

APPROVED BY UNANIMOUS CONSENT

Michael Kenyon

Public Comment (Agenda Items)

None.

Monthly Financial Reports

Monthly Finance Reports

Chairman Surges stated the monthly financial reports were on file. Fin. Exec.

Dir. Hopkinson informed the Committee that there was a new report included

within the financial reports for the Health Insurance Fund Revenue and

Expenses. She reviewed the contents of this report. When meeting with the

County's broker, she asked what would be the average amount the County

should maintain in this account. The broker advised that the County should have

approximately 25% to 50% within the account. Surges spoke on the reserve

amount within the insurance account. (Lewis arrived in-person at 9:08 a.m.)

Discussion ensued. The 2024 Actual Health Insurance Fund's amount is

$8,793,360. (Allan and Linder arrived remotely at 9:09 a.m.)

Department of Human Resource Management

Monthly Blue Cross Blue Shield Invoice

HRM Exec. Dir. Lobrillo stated the following monthly reports were on file. No

report was out of tolerance.

Monthly BCBS and MERP Totals

Monthly Assured Partners Report

Monthly Applicants and Staff Changes

Monthly Workers Comp and Liability Reports

HRM Exec. Dir. Lobrillo spoke on preventable claims and pursuing a risk

management employee. Within the report, there is information on preventable

versus non-preventable incidents. She stated that she will present a more

detailed report at a later Human Services Committee meeting. Lobrillo

addressed questions and comments from the Committee. Discussion ensued.

Compliance

Monthly Training Report

HRM Exec. Dir. Lobrillo stated that the annual Sexual Harassment Training has

begun for the new year. She noted that if an employee is not conducting the

training on a County network computer, the employee must turn in the Sexual

Harassment Training Acknowledgement Form that was e-mailed to all Kane

County employees.

Old Business

Creating Illinois Residency Requirements for County Employees

Chairman Surges stated that this matter has been brought up on numerous

occasions. He explained that the potential push back on this policy could come

from elected officials and their right to internal controls. The Kane County Board

has 24 Board of Directors that have an opportunity to set this policy. Surges

noted that former Chief Judge Hull, the State's Attorney's Office (SAO), and the

Office of Community Reinvestment (OCR) would like the ability to have

employees that do not reside in Illinois. The issue with this is the County is not

set up to handle out of state employees, such as workers' compensation liability,

health insurance, and unemployment insurance.

HRM Exec. Dir. Lobrillo explained the numerous challenges with the

employment of out-of-state staff. If the Board would like to accept out-of-state

employees, they need to understand the financial burden on the County this will

cause. Lobrillo addressed questions and comments from the Committee.

Discussion ensued. (Madam Chairman Pierog arrived in-person 9:38 a.m.)

Surges asked each Committee Member for their thoughts on this issue. Each

Committee Member voiced their concerns. Further discussion ensued. The

Committee provided a consensus to hold this ordinance over to next month's

Human Services Committee meeting for further discussion. (Tarver left at 10:00

a.m.)

RESULT:

HELD OVER

10.

New Business

Amending the Personnel Policy Handbook Sections Regarding Extended Illness

Leave

HRM Exec. Dir. Lobrillo provided additional information on this resolution.

(Madam Chairman Pierog left at 10:02 a.m.)

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Anita Lewis

MOVER:

Michael Kenyon

SECONDER:

Clifford Surges, Deborah Allan, Michael Kenyon, Anita Lewis,

and Monica Silva

AYE:

Bill Tarver

REMOTE:

AWAY:

Michael Linder

Establishing the Office of Community Reinvestment’s Finance and

Administration Division, the Position of Assistant Director for Finance and

Administration, and the Transfer of Workforce Development Fiscal Staff from the

Finance Department to the Office of Community Reinvestment

Fin. Exec. Dir. Hopkinson provided additional information on this resolution.

OCR Dir. Berger and Hopkinson addressed questions and comments from the

Committee. Discussion ensued.

Committee Member Lewis motioned to amend this resolution to state, "NOW,

THEREFORE, BE IT RESOLVED by the Kane County Board that the Finance

and Administration Division (as identified in Exhibit A attached hereto) is hereby

established in the Office of Community Reinvestment, that the position of the

Assistant Director for Finance and Administration is hereby created with an

annual salary as set by the compensation policy for Fiscal Year 2024, and the

workforce development fiscal staff positions currently in the Finance Department

be transferred to the Office of Community Reinvestment." Linder seconded the

amendment. Motion passed unanimously by roll call vote.

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Deborah Allan

MOVER:

Anita Lewis

SECONDER:

Clifford Surges, Michael Linder, Deborah Allan, Michael Kenyon,

Anita Lewis, and Monica Silva

AYE:

Bill Tarver

ABSENT:

Finance Department Organization - Grant Unit

Fin. Exec. Dir. Hopkinson stated that in the 2024 Budget, the Finance

Department had a vacancy for a Staff Accounting position. This position was

dissolved and replaced with a Grant Writer position. In order for the County to

receive additional revenue and administrator grant funds, a grant writer would be

needed. This employee would have institutional knowledge within the Finance

Department on grants. Hopkinson addressed questions and comments from the

Committee. Discussion ensued. Hopkinson added that this employee would

process financial transactions, understand the rules, regulations, and state

forms of grants. These are much needed skills that this potential employee must

possess.

11.

Reports Placed On File

RESULT:

APPROVED BY VOICE VOTE

Michael Kenyon

Anita Lewis

MOVER:

SECONDER: