Government Center

719 S. Batavia Ave., Bldg. A

Geneva, IL 60134

Kane County

KC Finance and Budget Committee

Meeting Minutes

BERMAN, Lenert, Juby, Lewis, Sanchez, Surges, Tepe & ex-officios Pierog (County Chair)

Wednesday, December 27, 2023

9:00 AM

County Board Room

Call To Order

Chairman Berman called the meeting to order at 9:01 AM.

Roll Call

Board Member Dale Berman

Board Member Bill Lenert

Board Member Leslie Juby

Board Member Anita Lewis

Board Member Jarett Sanchez

Board Member Vern Tepe

PRESENT

Ex-Officio County Board Chair Corinne M. Pierog

Board Member Clifford Surges

REMOTE

Also present: Co. Bd. members Allan*, Bates*, Ford*, Kenyon, Kious*, Molina*, Roth,

Stathmann; Treasurer Lauzen*; Auditor Wegman; Fin. Exec. Dir. Hopkinson; ITD/BLD

Exec. Dir. Fahnestock* & staff Lasky, Thompson*, Kash; State's Attorney staff Frank,

Ford, Hunt*, Shepro*; Circuit Clk. Barreiro; HRM Exec. Dir. Lobrillo; Environ. Mgmt.

staff Linke; KCAC Admin. Youngsteadt*; KCHD staff Snowden*; OCR Dir. Berger*; PIO

Mann; and members of the press and public.

Remote Attendance Requests

Committee Chairman Berman announced the remote attendance requests for today's

meeting. He asked the Committee if there were any objections to Committee Member

Surges attending today's meeting remotely. There were no objections.

Approval of Minutes: November 29, 2023

RESULT:

MOVER:

APPROVED BY UNANIMOUS CONSENT

Bill Lenert

Public Comment (Agenda Items)

None.

Treasurer's Report (C. Lauzen)

Monthly Report

Treasurer Lauzen stated the monthly Treasurer's Report was on file. Within the

year, the Treasurer's Office has collected $1.5B. Additionally, the Office has

collected $1.7M in total interest income, of which $2.1M goes to local

government. Lauzen stated that the only recommendation he would make over

the next year, would be to have the Committee consider asking the County

Auditors, Bakers Tilly, to provide detailed information on interest income and the

fund that acquires it for the General Fund. This will help the County know how

much income they have available in the next cycle.

Auditor's Report (P. Wegman)

Monthly Report

Auditor Wegman stated the monthly Auditor's Report was on file. She explained

that the Internal Revenue Service (IRS) has changed the mileage amount for

2024 from 65.5 cents per mile to 67 cents per mile. The Auditor's Office did send

out an e-mail to all coordinators addressing this change. The Auditor's County

website will be updated to reflect this change.

Approving November 2023 Claims Paid

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Jarett Sanchez

MOVER:

Bill Lenert

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, Clifford Surges, and Vern Tepe

AYE:

Corinne M. Pierog

ABSENT:

Finance Director's Report (K. Hopkinson)

Monthly Finance Reports

Fin. Exec. Dir. Hopkinson stated the monthly financial reports were on file.

Within the monthly reports, she included the Budget to Actual PCard and

Accounts Payable Reports. Hopkinson reviewed the financial performance

benchmarks and indicators. The General Fund account's forecasted totals for

revenue is $106M and for expenses $111M. Hopkinson noted that the County's

financial books for each fiscal year remains open until Mid-January to allow the

previous year's invoices to be processed. She shared highlights of key tax

revenues, such as Sales Tax, State Income Tax, and the Personal Property

Replacement Tax. Hopkinson listed the tax revenue source and the County fund

in which they are deposited. She provided information on the Local Government

Distributive Fund. She spoke on the Personal Property Replacement Tax. The

State distributes this tax to local governments off of a set percentage. The State

has stated that these percentage estimates were not calculated appropriately

and many local governments have received more money than they should have.

This has caused a depletion in the amount that each County will receive over

the upcoming years. Hopkinson reviewed information on the Cannabis Tax. The

County has a 3.75% tax on adult-use cannabis in unincorporated areas.

(Madam Chairman Pierog arrived remotely at 9:11 a.m.) Hopkinson reviewed

that County's Collective Bargaining Agreements (CBA). There are six expired

contracts that are currently in negotiations. She explained that she will continue

to include statistics on County Office/Department's total salaries, that include

overtime. She provided the Finance Department's upcoming activities and job

tasks. She spoke on the Responsible Bidders' Ordinance. She noted that there

is now a link on the Kane County Finance webpage with more detailed

information on the ordinance. Hopkinson informed the Committee that moving

forward, each Committee's financial reports will include more details describing

the County's historical information. Hopkinson addressed questions and

comments from the Committee. Discussion ensued.

New Business

Discussion ONLY - Amending Kane County Financial Policies

Fin. Exec. Dir. Hopkinson introduced the upcoming process of amending Kane

County's Financial Policies. Included within the agenda packet are the financial

policies. The financial policy document is one solid document that makes it

difficult to (Madam Chairman Pierog arrived in-person at 9:18 a.m.) read

through. Hopkinson sought feedback from the Committee on bringing financial

policy amendment resolutions to the next Finance Committee meeting and how

to better improve these policies. She stated it would be an easier process to

amend parts of the overall policy document, than in it's entirety. Hopkinson

explained that there is not a budget policy set for FY25. The Committee and

Finance Department will have an opportunity to improve on FY25's Budget

Policy. Hopkinson addressed questions and comments from the Committee.

Discussion ensued.

Authorizing FY23 Budget Adjustment and Transfer from the Tax Sale & Error

Fund to the General Fund

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Bill Lenert

MOVER:

Anita Lewis

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, Clifford Surges, and Vern Tepe

AYE:

Authorizing FY24 Budget Adjustment for the Circuit Clerk’s Office

KC Executive Committee

RESULT:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Bill Lenert

TO:

MOVER:

SECONDER:

Anita Lewis

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, Clifford Surges, and Vern Tepe

AYE:

Authorizing FY24 Budget Adjustment and Fund Transfer from Fund 234 to Fund

221

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Leslie Juby

MOVER:

Anita Lewis

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, Clifford Surges, and Vern Tepe

AYE:

Authorizing a Design-Build with ENCAP, Inc for the Design and Construction of

the Geneva Creek Stabilization Project in Kane County

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Anita Lewis

MOVER:

Leslie Juby

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, Clifford Surges, and Vern Tepe

AYE:

Authorizing Annual Renewal of CityView License and Maintenance with Harris

Corporation

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Leslie Juby

MOVER:

Jarett Sanchez

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, Clifford Surges, and Vern Tepe

AYE:

Authorizing Renewal of Contract for Benefit Administration Services

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Bill Lenert

MOVER:

Anita Lewis

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, Clifford Surges, and Vern Tepe

AYE:

Authorization of a Contract Extension for Kane County Building Automation

System (BAS) & Repair Services

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Anita Lewis

MOVER:

Leslie Juby

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, Clifford Surges, and Vern Tepe

AYE:

Authorizing a Contract Extension for Mill Creek SSA Brush Pick-up Services

KC Executive Committee

RESULT:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Bill Lenert

TO:

MOVER:

SECONDER:

Leslie Juby

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, Clifford Surges, and Vern Tepe

AYE:

Authorizing a Contract Extension for Mill Creek SSA Turf Fertilization/Weed

Control Services

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Anita Lewis

MOVER:

Bill Lenert

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, Clifford Surges, and Vern Tepe

AYE:

Authorizing a Contract Extension for Mill Creek SSA Parkway Tree & Stump

Removal Services

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Anita Lewis

MOVER:

Leslie Juby

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, Clifford Surges, and Vern Tepe

AYE:

Ratifying an Emergency Purchase Affidavit to Purchase a 2023 Ford Super Duty

F-450 Salt Truck for the Building Management Department

Committee Member Juby asked how the salt truck would be utilized. ITD/BLD

Exec. Dir. Fahnestock explained that this would be the replacement of the only

snow removal vehicle that Building Management (BLD) utilizes. This vehicle will

remove snow at County buildings that are not covered under previous contracts.

KC Executive Committee

RESULT:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Bill Lenert

TO:

MOVER:

SECONDER:

Anita Lewis

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, Clifford Surges, and Vern Tepe

AYE:

Approving the Purchase of a Replacement Vehicle for the Sheriff’s Office

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Bill Lenert

MOVER:

Jarett Sanchez

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, Clifford Surges, and Vern Tepe

AYE:

Authorizing Capital Projects from the Capital Fund

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Anita Lewis

MOVER:

Leslie Juby

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, Clifford Surges, and Vern Tepe

AYE:

Authorizing Participation in the Appellate Prosecutor Program

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Bill Lenert

MOVER:

Anita Lewis

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, Clifford Surges, and Vern Tepe

AYE:

Amending Section 2-196(A) of the Kane County Code (Depositories for Funds of

County Treasurer/Collector)

KC Executive Committee

RESULT:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Jarett Sanchez

TO:

MOVER:

SECONDER:

Bill Lenert

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Clifford Surges

AYE:

Vern Tepe

NAY:

Establishing the Office of Community Reinvestment’s Finance and

Administration Division, the Position of Assistant Director for Finance and

Administration, and the Transfer of Workforce Development Fiscal Staff from the

Finance Department to the Office of Community Reinvestment

Committee Member Lewis inquired if this resolution would be increasing funding

to the department or simply moving funds from the Finance Department to the

Office of Community Reinvestment and Workforce Development. Committee

Member Juby inquired the same information. Fin. Exec. Dir. Hopkinson stated

that there are three positions within the Finance Department that solely work for

the Workforce Development Division. She reviewed the County's history of these

three positions. OCR Dir. Berger explained that he is taking one of the office's

position, that is currently vacant, and changing the job description. This will

entail a salary increase. In addition, he would be creating a new division within

his office and will cross-train each employee to work on Community

Reinvestment and Workforce Development items.

KC Human Services Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Human Services Committee

Jarett Sanchez

MOVER:

Leslie Juby

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges

ABSTAIN:

10.

Old Business

Committee Member Juby wanted to discuss the Budget Process for FY25. She stated

that it was a difficult process that did not follow the financial policy. She requested that

the tax levies be separated from the County budget votes. Fin. Exec. Dir. Hopkinson

explained she has been looking into the FY25 Budget process. She requested any

input from the Committee on how to make this policy and process more fluid. In the

past, the County's budget has been passed in November. Moving forward, Hopkinson

would like to move the time frame up. Much discussion ensued on a budget process

timeline.

11.

Reports Placed On File

RESULT:

MOVER:

APPROVED BY UNANIMOUS CONSENT

Jarett Sanchez

12.

13.

Committee Chairman's Comments

None.

Executive Session

The Finance Committee entered into Executive Session at 9:57 a.m. to discuss the

release of Closed Session Minutes on a motion made by Sanchez, seconded by

Lenert. Motion carried unanimously by voice vote. (Surges left at 9:55 a.m.)

RESULT:

APPROVED BY VOICE VOTE

Jarett Sanchez

Bill Lenert

MOVER:

SECONDER:

Release of Closed Session Minutes

14.

Open Session

The Committee returned to Open Session at 10:00 a.m. on a motion made by

Sanchez, seconded by Lenert. Motion carried unanimously by voice vote.

RESULT:

APPROVED BY VOICE VOTE

Jarett Sanchez

Bill Lenert

MOVER:

SECONDER:

Vote on Release of Closed Session Minutes

Committee Member Sanchez motioned to release the Closed Session Minutes as

recommended by the State's Attorney's Office and reflected in Exhibit A, Lenert

seconded. Motion carried unanimously by roll call vote.

RESULT:

APPROVED BY ROLL CALL VOTE

Jarett Sanchez

Bill Lenert

MOVER:

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges

ABSENT:

15.

16.

Public Comment (Non-Agenda Items)

None.

Adjournment

RESULT:

APPROVED BY VOICE VOTE

Bill Lenert

MOVER:

Leslie Juby

SECONDER:

This meeting was adjourned at 10:01 AM.

Savannah Valdez

Recording Secretary