Government Center

719 S. Batavia Ave., Bldg. A

Geneva, IL 60134

Kane County

KC Administration Committee

Meeting Minutes

KIOUS, Juby, Arroyo, Berman, Garcia, Gumz, Young, ex-officios Roth (County Vice Chair)

and Pierog (County Chair)

Wednesday, January 15, 2025

10:30 AM

County Board Room

Call To Order

Chairman Kious called the meeting to order at 10:40 AM.

Roll Call

Board Member Chris Kious, Board Member Leslie Juby, Alex

Arroyo, Dale Berman, Sonia Garcia and Bill Roth

PRESENT:

Michelle Gumz

REMOTE:

ABSENT:

David Young and Corinne M. Pierog

Also present: Co. Bd. Members Bates*, Strathmann*; Fin. Exec. Dir. Hopkinson;

ITD/BLD Exec. Dir. Fahnestock & staff Lasky, Files, Kash, Tedder; OEM Dir. Buziecki;

ASA Cermak; Chief Judge Villa; Court Admin. O'Brien & staff Mathis; and members of

the press and public.

Remote Attendance Requests

Chairman Kious announced the remote attendance requests for today's meeting. He

asked the Committee if there were any objections to Committee Member Gumz

attending today's meeting remotely. There were no objections.

Approval of Minutes: November 13, 2024

RESULT:

MOVER:

APPROVED BY UNANIMOUS CONSENT

Leslie Juby

Public Comment

None.

Finance Report

Monthly Finance Reports

Chairman Kious stated the monthly financial reports were on file.

Fin. Exec. Dir. Hopkinson presented Building Management's 2024 Financial

Highlights. She stated that the rental income is typically budgeted higher than

over previous years. Building Management's salaries were below budget.

Contractual services were over budget specifically in building repairs and

janitorial services. Hopkinson reviewed Building Management's commodities.

Commodities were slightly below budget specifically in water utilities and electric.

However, commodities were over budget in cleaning supplies. Referencing the

Capital Fund, building improvements cost $6.4M versus the adopted budget of

$10.75M. The Capital Fund paid out $6.5M for the new election equipment.

Hopkinson reviewed the Information Technologies Department's 2024 Financial

Highlights. She stated that computer service fee revenue was over the adopted

budget - $362,530 to $75,248. She noted that salaries were at the allotted

budget. She explained that the actual contractual services are 47.8% of the

adopted budget, specifically lower in computer repairs, maintenance, and

consulting services. Pertaining to the Capital Fund, actual computer purchases

were $833,149 versus the adopted budget of $2,089,500, which was 37.8% of

the budget.

Executive Director's Report (R. Fahnestock)

ITD/BLD Exec. Dir. Fahnestock welcomed the new Board Members and offered to sit

down with them to explain what the Building Management Department and Information

Technologies Department does for the County. He summarized the presentations that

would be given at today's meeting. The first presentation would be on the capital

projects with a main focus on the Judicial Center Campus improvements. The second

presentation would show the County's ADA website compliance regarding upcoming

law changes. Fahnestock stated over the last two years, Building Management has

focused on the improvements and enhancements of the Judicial Center Campus. He

explained that this campus is the largest operating facility that the County owns and

has the most visitors everyday.

Capital Projects Presentation (not attached)

BLD staff Files presented the Kane County Capital Projects Highlights. At the

Judicial Campus, the Judicial Center's chiller replacement is underway. This

project entails the installation of two new air-cooled chillers. This replacement

will cost $2M, which will be paid for by the American Rescue Plan Act (ARPA)

funds. In January 2025, demolition of the existing chillers and cooling towers will

occur, along with the delivery of new equipment, piping, pump installation, and

commissioning. The anticipated completion date is March 2025. Files presented

the 2025 Pavement Management Program. This project entails milling and

resurfacing at the Judicial Campus and seal coating and striping other County

facilities. The program will cost $1,200,000, which will come from the County's

Capital Fund. In January 2025, the Judicial Center construction documents are

being finalized for bid solicitation. The concept planning for a secure impound lot

for the Sheriff's Office is underway. At the Judicial Center, water quality

improvements are being done. In January 2025, water testing, planning, and

project kick-off will begin. Additionally, the Judicial Campus will undergo a fire

alarm system upgrades. The new fire alarm system with mass communication

announcements over four judicial buildings. The Judicial Center's elevators will

receive a modernization. The modernization will include new microprocessor

controllers, power unit and hydraulic oil, submersible power unit. Files spoke on

the Judicial Center Exterior Lighting project. This project will address security

concerns. Throughout the entire Judicial Campus new underground utilities have

been done. Exterior lighting has been done outside of the Judicial Center and

will be completed around the Sheriff's Office. All of the parking lot and

landscaping lighting has been completed. Files stated that the new roof has

been completed on the Juvenile Justice Center. Building Management is in the

process of completing all of the HVAC rooftop units. Files stated that this project

is Capital and ARPA funded. She spoke on the newly renovated Public

Defender's Office. This space is now providing adequate privacy for the

attorneys and their clientele. Files presented the projects that are occurring at

the Adult Justice Center. She noted that this building has lacked maintenance

and has dire capital projects needed. One large project is to replace the

domestic hot water system in the jail towers. This project is projected to be

completed in nine months. Files stated that a kick-off meeting will be held on

January 16, 2025 for the $12M project that will address installation, sealants in

the pipe-chase, and a new HVAC system throughout the entire building.

Additionally, the HVAC system will be replaced in the Sheriff's Office's shooting

range to improve the air quality. Files stated that the Adult Justice Center will

receive new HVAC units, kitchen and laundry equipment, trenching, plumbing,

electrical, and ceiling replacement. She noted that this will be funded by ARPA

and Capital. Currently, the plan review is being completed, in which they are

looking at equipment ordering for the HVAC. She presented the new Elgin

Building improvements that will accommodate satellite offices for the Health

Department, Clerk's Office, and Court Services. Currently, concept planning for

the space utilization and engineering of the HVAC system. Additionally, the roof

will be replaced to address the leaking issues. The completion of these projects

should be within six months. Files spoke on the Third Street Courthouse's new

jury lounge and entryway improvements. In the jury lounge, new technology

installation and furniture placement is being completed. The current entryway is

not accommodating to ADA. The new entryway will be installed this weekend,

which will be a double door and ADA accessible. Files provided a list of

additional 2025 capital projects that will be implemented and are currently in the

planning phase, such as a new roof replacement on Building B at the

Government Center, Child Advocacy Center tuckpointing to address the leaks,

and a new HVAC system for the Third Street Courthouse Information

Technologies space. Files stated that the new capital projects' website is under

development to improve public information. This website will show the capital

projects, funding, and planning. Files provided a demonstration of the website.

ITD/BLD Exec. Dir. Fahnestock and Files addressed questions and comments

from the Committee. Much discussion ensued.

County ADA Website Compliance Regarding Upcoming Law Changes (not

attached)

ITD staff Tedder spoke on the County's Americans with Disabilities Act (ADA)

website compliance regarding upcoming law changes. He provided a

presentation on the Roadmap for Website Compliance with the New ADA

Accessibility Rules. He noted that all Kane County websites and mobile apps

must be in compliance by April 2025. He provided an overview of the new ADA

rules. In April 2024, the U.S. Department of Justice (DOJ) issued a final rule

requiring state and local government websites and mobile applications to comply

with the Web Content Accessibility Guidelines. This rule aims to ensure that

digital content is accessible to individuals with disabilities, enhancing equitable

access to public services. Tedder reviewed the timeline of the County's website

becoming ADA accessible. He provided examples of the current website's

compliance. Kane County websites are currently scanned by one paid service

and a few free services to have a complete understanding of it's current ADA

compliance. Overall, the County's ADA scores are good to excellent, but

document scores need significant improvement. According to the County's latest

Skilltide analytics scan for the KaneCountyIL.gov website, Kane County's

accessibility score is problematic, in regards to the WCAG 2.1 accessibility

standards. Tedder reviewed the recommendations for the ADA compliance,

such as Kane County staff reviewing all content on websites and archiving older

materials, if necessary. He shared the possible penalties if ADA compliance is

not followed, such as lawsuits being filed by the DOJ or private persons, which

could result in fines from $75K to $150K. ITD CIO Lasky added that while the

Information Technologies Department (ITD) is doing everything they can to build

the compliant structure, most of the PDF documents and data that is being

uploaded is happening in various County offices/departments. This will be a joint

effort from the entire County to complete this compliance.

Building Management (R. Fahnestock)

Authorizing Updated Capital Projects from the Capital Fund

ITD/BLD Exec. Dir. Fahnestock explained that the Building Management

Department (BLD) has been trying to provide an authorization for the capital

funds as matter of transparency, so that the Committee knows when a project is

initiated, in planning, and when a project is being executed. Additionally, BLD

would like to consistently show how the various funds are being utilized to

complete these projects. Fahnestock provided additional information on the

multiple capital projects that are being completed throughout the County.

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Dale Berman

MOVER:

Alex Arroyo

SECONDER:

Chris Kious, Board Member Juby, Board Member Arroyo, Board

Member Berman, Board Member Garcia and Board Member

Gumz

AYE:

Board Member Young and Ex-Officio County Board Chair Pierog

ABSENT:

Authorization of a Contract Extension with F.E. Moran, Inc. for Kane County

Building Automation System (BAS) & Repair Services (BID# 52-021)

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Michelle Gumz

MOVER:

Leslie Juby

SECONDER:

Chris Kious, Board Member Juby, Board Member Arroyo, Board

Member Berman, Board Member Garcia and Board Member

Gumz

AYE:

Board Member Young and Ex-Officio County Board Chair Pierog

ABSENT:

Authorizing Additional Expenditure of Funds from FY2025 Budget for Annual

Roof Inspection, Repair, and Replacement Services with Weatherguard Roofing

Company (BID# 23-054)

ITD/BLD Exec. Dir. Fahnestock provided additional information on this

resolution.

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Dale Berman

MOVER:

Michelle Gumz

SECONDER:

Chris Kious, Board Member Juby, Board Member Arroyo, Board

Member Berman, Board Member Garcia and Board Member

Gumz

AYE:

Board Member Young and Ex-Officio County Board Chair Pierog

ABSENT:

Authorizing an Agreement with Wight and Company for the Third Street

Courthouse Window Replacement Project (RFQ# 42-020)

ITD/BLD Exec. Dir. Fahnestock spoke on the conditions of the windows at the

Kane County Third Street Courthouse and the need for a plan to replace and/or

repair them. Chief Judge Villa addressed the project's scope and the need for it.

Fahnestock and Villa addressed questions and comments from the Committee.

KC Executive Committee

RESULT:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Dale Berman

TO:

MOVER:

SECONDER:

Leslie Juby

Chris Kious, Board Member Juby, Board Member Arroyo, Board

Member Berman and Board Member Garcia

AYE:

Board Member Gumz

NAY:

Board Member Young and Ex-Officio County Board Chair Pierog

ABSENT:

Authorizing an Agreement with Wight and Company for the Pavement

Management Design for Kane County (RFQ# 42-020)

ITD/BLD Exec. Dir. Fahnestock provided additional information on this

resolution.

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Leslie Juby

MOVER:

Dale Berman

SECONDER:

Chris Kious, Board Member Juby, Board Member Arroyo, Board

Member Berman, Board Member Garcia and Board Member

Gumz

AYE:

Board Member Young and Ex-Officio County Board Chair Pierog

ABSENT:

Authorizing Number of Procurement Cards Issued to the Building Management

Department and Each of Their Transaction Limits

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Dale Berman

MOVER:

Leslie Juby

SECONDER:

Chris Kious, Board Member Juby, Board Member Arroyo, Board

Member Berman, Board Member Garcia and Board Member

Gumz

AYE:

Board Member Young and Ex-Officio County Board Chair Pierog

ABSENT:

Information Technology (C. Lasky)

Authorizing a Three-Year Enterprise Agreement with Esri for Desktop and

Server Platform for the Kane County GIS-Technologies Department

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Dale Berman

MOVER:

Leslie Juby

SECONDER:

Chris Kious, Board Member Juby, Board Member Arroyo, Board

Member Berman, Board Member Garcia and Board Member

Gumz

AYE:

Board Member Young and Ex-Officio County Board Chair Pierog

ABSENT:

Authorizing an Extension for Professional Services for Consulting and Project

Management with Defin.net Solutions for the Information Technologies

Department (BID# 05-020)

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Dale Berman

MOVER:

Alex Arroyo

SECONDER:

Chris Kious, Board Member Juby, Board Member Arroyo, Board

Member Berman, Board Member Garcia and Board Member

Gumz

AYE:

Board Member Young and Ex-Officio County Board Chair Pierog

ABSENT:

Authorizing Number of Procurement Cards Issued to the Information

Technologies Department and Each of Their Transaction Limits

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Dale Berman

MOVER:

Leslie Juby

SECONDER:

Chris Kious, Board Member Juby, Board Member Arroyo, Board

Member Berman, Board Member Garcia and Board Member

Gumz

AYE:

Board Member Young and Ex-Officio County Board Chair Pierog

ABSENT:

10.

11.

Mill Creek SSA (R. Fahnestock)

None.

Vehicles

Chairman Kious explained that all purchases of vehicles per County Code are to be

presented and voted upon by the Administration Committee.

12.

New Business

OEM Dir. Buziecki introduced the discussion on Continuity of Operations planning for

the Kane County departments. In October 2024, it was identified that a majority of

departments do not have these type of plans. Buziecki explained that a Continuity of

Operations Plan is put into place to address the possible issue of a department not

being able to operate for some reason, such as a loss of a building or office space

and/or staff. The Office of Emergency Management (OEM) has recommended a

planning process for all County departments. Buziecki stated that a policy has been

developed and he plans to present it to department heads for review. He would like to

know if this is something the County Board and committees would entertain as a

County policy. To make this planning as easy as possible, the policy and a template

was created for all County departments to review and utilize that covers the essential

parts of each department's operations. Once the plans are established, they would be

sent to OEM in order to have all of them in one place for reference. Buziecki addressed

questions and comments from the Committee. Discussion ensued. The Committee

provided consensus to move forward with the County policy on Continuity of

Operations planning.

Chairman Kious stated that a memo was presented at the Human Services Committee

regarding the discussion of the Building Management Executive Director position. He

explained that this memo addressed the possible review of the consolidated position of

the Information Technologies and Building Management Executive Director position.

Kious stated that this memo should be addressed in the Administration Committee

meeting. Discussion ensued. Kious stated that this discussion would be forwarded to

next month's Committee meeting. Further discussion ensued. ITD/BLD Exec. Dir.

Fahnestock provided an update on vacant positions.

13.

14.

Old Business

None.

Reports Placed On File

RESULT:

MOVER:

APPROVED BY UNANIMOUS CONSENT

Dale Berman

15.

Executive Session

The Administration Committee entered in Executive Session at 12:00 p.m. to discuss

the release of closed session minutes on a motion made by Juby, Berman seconded.

Motion carried unanimously by roll call vote.

RESULT:

APPROVED BY ROLL CALL VOTE

Leslie Juby

MOVER:

Dale Berman

SECONDER:

Chris Kious, Board Member Juby, Board Member Arroyo, Board

Member Berman, Board Member Garcia and Board Member

Gumz

AYE:

Board Member Young and Ex-Officio County Board Chair Pierog

ABSENT:

Release of Closed Session Minutes

16.

Open Session

The Committee returned to Open Session at 12:05 p.m. on a motion made by Berman,

Juby seconded. Motion carried unanimously by voice vote.