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Kane County

KC Transportation Committee

Meeting Minutes

DAVOUST, Daugherty, Berman, Iqbal, Kious, Lenert, Roth, & ex-officios Ford (County

Development Chair) & Pierog (County Chair) and Tepe (County Vice Chair)

Tuesday, July 16, 2024

9:00 AM

County Board Room

Call To Order

Committee Member Lenert called the meeting to order at 9:00 AM.

Roll Call

Board Member Mark Davoust

Board Member Dale Berman

Board Member Mo Iqbal

PRESENT

Board Member Chris Kious

Board Member Bill Lenert

Board Member Bill Roth

Board Member Ron Ford

Ex-Officio County Board Vice Chair Vern Tepe

Board Member Gary Daugherty

REMOTE

ABSENT

Ex-Officio County Board Chair Corinne M. Pierog

Also present: Co. Bd. Members Allan*, Kenyon, Juby*, Linder*, Molina*; KDOT Deptuy

Dir. Rickert & staff Zakosek, Way, Coffinbargar, Vanvooren, Forbes, O'Connell,

Hohertz, Nika; Spec. ASA Shepro*; ASA Cermak; Dev. Dir. Vankerkhoff; ITD staff

Peters; and members of the press and public.

Committee Member Roth motioned to accept Committee Member Lenert as Pro-Temp

Chairman for today's Transportation Committee meeting, Kious seconded. Motion

carried unanimously by roll call vote.

Remote Attendance Requests

Pro-Temp Chairman Lenert announced the remote attendance requests for today's

meeting. He asked the Committee if there were any objections to Committee Member

Daugherty attending today's meeting remotely. There were no objections.

Approval of Minutes: June 18, 2024

RESULT:

MOVER:

APPROVED BY UNANIMOUS CONSENT

Bill Roth

Public Comment (Agenda Items)

None.

Public Comment (Non-Agenda Items)

None.

Finance

June Transportation Committee Finance Reports

KDOT CFO Vanvooren stated the monthly financial reports were on file. He

shared that the $17.5M for Longmeadow Parkway was received last week. This

is reflected within the financial reports.

Goals and Objectives for FY2025

KDOT staff Zakosek presented the goals and objectives for FY2025. He stated

that the Committee goal for FY2025 is to reasonably progress transportation

safety, existing transportation services and programs, system maintenance, and

capital projects as adopted by the County Board with allocated human and

financial resources. He listed the anticipated FY2025 capital projects, which

account for about 85% of the Kane County Division of Transportation's (KDOT)

budget. He shared the contents of other area goals within these categories:

safety efforts, personal mobility, asset management, and primary staffing.

FY2025 Transportation Budget Presentation

KDOT CFO Vanvooren presented the FY2025 Transportation Proposed Budget.

He reviewed the mission and goals of the Kane County Division of

Transportation (KDOT). KDOT's mission is to provide and maintain a safe and

efficient transportation system while sustaining the County's vision and values.

Vanvooren listed the guiding documents that helped draft the proposed budget,

such as FY2024 Annual Budget, the Transportation Improvement Program

(TIP), and the Ride in Kane Paratransit Program. He shared the numerous

KDOT Special Revenue Funds' primary uses. Vanvooren reviewed KDOT's

revenues and expenditures for FY2025. The total amount for revenue and

expenses is $110.4M, which is a decrease of 7.97% from FY2024. He noted that

30% of the $110.4M is utilization of the prior year fund balance. This results in a

proposed revenue amount of $77M for KDOT. Vanvooren shared the proposed

revenue budget highlights. He noted that about $16.85M, 15.3%, of KDOT's

budget comes from grants/reimbursements in FY2025, compared to only $3M in

FY2024. He stated that the proposed budget of $110.4M is strictly from Special

Revenue Funds and grants, not from the County's General Fund. He listed the

tax revenues for FY2025, such as the property tax levy, Motor Fuel Tax,

Transportation Sales Tax, and grants/reimbursements. Vanvooren reviewed the

proposed expenditure budget highlights. He listed the numerous expenditures

that KDOT has, such as personnel, Ride in Kane, and road and bridge projects.

Vanvooren spoke on capital projects. For FY2025, capital projects account for

over $72M and represents 65% of total expenditures. He stated that most

projects are multi-year and last typically five or more years, and takes multiple

phases to complete. He noted that project readiness drives the budget.

Vanvooren explained that the proposed budget does not represent full

investment from the federal and state governments. He listed the numerous new

roadway lane projects, intersection safety/operational improvements, and traffic

safety/interconnect projects. He reviewed the needed maintenance on Kane

County roads. Kane County has a total of approximately 750 miles of lanes.

Approximately 50 lane miles are resurfaced annually. Vanvooren broke down

the cost of pavement maintenance, totaling approximately $10.9M per project.

He listed the bicycle/pedestrian improvements. He reviewed the maintenance of

bridges and structures. KDOT inspects 141 County structures, annually, and is

reimbursed by Townships for smaller structures. Each bridge inspection costs

approximately $950K. Vanvooren listed the numerous bridge and structural

projects. Vanvooren addressed questions and comments from the Committee.

Much discussion ensued. (Committee Chairman Davoust arrived at 9:17 a.m.)

Maintenance

Maintenance Report

Chairman Davoust resumed his chairmanship of the Committee meeting from

Pro-Temp Chairman Lenert.

KDOT staff Way stated the monthly report was on file. Referencing the past two

severe weather occurrences, KDOT responded to multiple trees and traffic

signals down in roadways. Way reviewed the damage that occurred with these

two storms. At this time, KDOT is checking on all County roads. Way estimated

that normal operations will resume early next week. Way spoke on the monthly

maintenance report. In June and July 2024, staff has been busy with storm

cleaning, boom mowing, miscellaneous road repair, various ditch projects and

other drainage enhancements, and street sweeping. Way shared photographs

depicting KDOT's vehicles and staff work that has been competed.

Approving Adopt-A-Highway Applicants

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Bill Roth

MOVER:

Chris Kious

SECONDER:

Mark Davoust, Gary Daugherty, Dale Berman, Mo Iqbal, Chris

Kious, Bill Lenert, Bill Roth, and Ron Ford

AYE:

Corinne M. Pierog

ABSENT:

Approving 2025 Purchase of Ice Control Salt for the Kane County Division of

Transportation and for Participating Governmental Agencies (BID# 24-033-TK)

KDOT staff Way provided additional information on this resolution.

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Bill Roth

MOVER:

Ron Ford

SECONDER:

Mark Davoust, Gary Daugherty, Dale Berman, Mo Iqbal, Chris

Kious, Bill Lenert, Bill Roth, and Ron Ford

AYE:

Corinne M. Pierog

ABSENT:

Planning & Programming

Planning & Programming Report

KDOT staff Forbes stated the monthly Planning & Programming Report was on

file. Within the Kane Kendall Council of Mayors Newsletter, there are upcoming

federal and state funding opportunities, such as the Illinois Department of

Transportation's (IDOT) Long-Range Transportation Plan, Move Illinois. Forbes

highlighted CMAP's new Speed Management Report. This report explores how

speeding has contributed to northeastern Illinois' traffic safety crisis and what

communities can do to help drivers slow down. She spoke on the grant

applications that KDOT has submitted and been awarded. She shared a list of

projects that were awarded grant funding, such as KDOT digital radio upgrade.

Forbes introduced the new Regional Planning Liaison/Bicycle and Pedestrian

Coordinator, Gretchen Klock. One main project Klock will be looking into is how

the County could report trail closures. Forbes addressed questions and

comments from the Committee.

Authorizing a Grant Agreement Between the State of Illinois Department of

Commerce and Economic Opportunity and the County of Kane for Longmeadow

Parkway Corridor Project

KDOT staff Forbes addressed questions and comments from the Committee.

Discussion ensued.

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Chris Kious

MOVER:

Bill Roth

SECONDER:

Mark Davoust, Gary Daugherty, Dale Berman, Mo Iqbal, Chris

Kious, Bill Lenert, Bill Roth, and Ron Ford

AYE:

Corinne M. Pierog

ABSENT:

Permitting

10.

Permitting Report

KDOT staff Hohertz stated the monthly Permitting Report was on file. No

additional report was made.

Approving a Permit Software License Renewal and Support Services Contract

with Accela, Inc. of San Ramon, California

KDOT staff Hohertz provided additional information on this resolution. KDOT

staff Nika and Hohertz addressed questions and comments from the Committee.

Discussion ensued.

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Dale Berman

MOVER:

Bill Roth

SECONDER:

Mark Davoust, Gary Daugherty, Dale Berman, Mo Iqbal, Chris

Kious, Bill Lenert, Bill Roth, and Ron Ford

AYE:

Corinne M. Pierog

ABSENT:

11.

12.

Traffic Operations

Traffic Operations Report

KDOT staff Nika stated the monthly Traffic Operations Report was on file. He

reported that the County's electrical maintenance contractor has been busy

tending to the wind damage from previous storms. He reassured the Committee

that the County has a 24/7 contractor to ensure the traffic signals are working

efficiently.

Project Implementation

Project Implementation Report

KDOT staff O'Connell stated the monthly Project Implementation Report was on

file. She explained that the Randall over I-90 project has begun it's next round of

public information meetings. On Wednesday, August 7, 2024, there will be a

virtual meeting beginning at 5:00 p.m. On Thursday, August 8, 2024, there will

be an in-person meeting at the Centre of Elgin at 5:00 p.m. For more

information, visit www.Randallover90.com. O'Connell shared numerous

photographs depicting the construction projects occurring around the County.

Approving an Amendment to the Phase II Engineering Services Agreement with

TranSystems Corporation of Schaumburg, Illinois for Bunker Road Extension,

Kane County Section No. 14-00275-01-PV

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Bill Roth

MOVER:

Bill Lenert

SECONDER:

Mark Davoust, Gary Daugherty, Dale Berman, Mo Iqbal, Chris

Kious, Bill Lenert, Bill Roth, and Ron Ford

AYE:

Corinne M. Pierog

ABSENT:

Approving an Agreement with V3 Companies, Ltd. of Woodridge, Illinois for the

2024 On-Call Phase III Environmental Services, Kane County Section No.

24-00480-02-SM

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Bill Roth

MOVER:

Dale Berman

SECONDER:

Mark Davoust, Gary Daugherty, Dale Berman, Mo Iqbal, Chris

Kious, Bill Lenert, Bill Roth, and Ron Ford

AYE:

Corinne M. Pierog

ABSENT:

Approving an Agreement with Hampton, Lenzini and Renwick, Inc. of Elgin,

Illinois for 2024 On-Call Land Survey Services, Kane County Section No.

24-00368-07-EG

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Bill Roth

MOVER:

Bill Lenert

SECONDER:

Mark Davoust, Gary Daugherty, Dale Berman, Mo Iqbal, Chris

Kious, Bill Lenert, Bill Roth, and Ron Ford

AYE:

Corinne M. Pierog

ABSENT:

13.

Reports Placed On File

RESULT:

MOVER:

APPROVED BY UNANIMOUS CONSENT

Chris Kious

14.

Executive Session

The Transportation Committee entered into Executive Session at 9:55 a.m. to discuss

the release of closed session minutes and land acquisition on a motion made by Roth,

seconded by Ford. Motion carried unanimously by roll call vote.

RESULT:

APPROVED BY ROLL CALL VOTE

Bill Roth

MOVER:

Ron Ford

SECONDER:

Mark Davoust, Gary Daugherty, Dale Berman, Mo Iqbal, Chris

Kious, Bill Lenert, Bill Roth, and Ron Ford

AYE:

Corinne M. Pierog

ABSENT:

Release of Closed Session Minutes

Land Acquisition

15.

Open Session

The Committee returned to Open Session at 10:03 a.m. on a motion made by Lenert,

seconded by Ford. Motion carried unanimously by voice vote.

RESULT:

APPROVED BY VOICE VOTE

Bill Lenert

Ron Ford

MOVER:

SECONDER:

Approving Acquisition of Highway Right of Way for Randall Road at Illinois

Route 72, Elgin, Illinois, Kane County Section No. 19-00514-00-WR, Parcel No.

1PK0001-A, -B, -C, -D (not attached)

Chairman Davoust stated that this resolution was postponed until next month's

Transportation Committee meeting.

RESULT:

HELD OVER

Vote on Release of Closed Session Minutes

RESULT:

MOVER:

APPROVED BY ROLL CALL VOTE

Bill Lenert

Chris Kious

SECONDER:

Mark Davoust, Gary Daugherty, Dale Berman, Mo Iqbal, Chris

Kious, Bill Lenert, Bill Roth, and Ron Ford

AYE:

Vern Tepe

ABSENT:

16.

New Business

None.