Government Center

719 S. Batavia Ave., Bldg. A

Geneva, IL 60134

Kane County

KC Administration Committee

Meeting Minutes

KIOUS, Juby, Berman, Davoust, Ford, Gumz, Young, ex-officios Pierog (County Chair) and

Tepe (County Vice Chair)

Wednesday, August 9, 2023

10:00 AM

County Board Room

Call To Order

Chairman Kious called the meeting to order at 10:00 AM.

Board Member Chris Kious, Board Member Leslie Juby, Dale

Berman, Ron Ford, Michelle Gumz and Corinne M. Pierog

PRESENT:

David Young

REMOTE:

ABSENT:

Mark Davoust and Vern Tepe

Also present: Co. Bd. members Allan, Lewis, Linder*, Molina*, Silva*, Strathmann*,

Roth; ITD/BLD Exec. Dir. Fahnestock & staff Lasky, Thompson, Peters, Files, Walker,

KDOT staff Rickert*, Edwards, Way; Sheriff Hain; Court Admin. O'Brien & staff Mathis;

KCAC Admin. Youngsteadt*; Spec. ASA Shepro*; and members of the press and

public including Kevin Denzel, Drew Petrow, and Dan Petrow from F.E. Moran.

Roll Call

Remote Attendance Requests

Chairman Kious announced the remote attendance requests for today's meeting. He

asked the Committee if there were any objections to Committee Member Young

attending today's meeting remotely. There were no objections.

Approval of Minutes: July 12, 2023

RESULT:

MOVER:

APPROVED BY UNANIMOUS CONSENT

Michelle Gumz

Finance Report

Monthly Finance Reports (attached)

Chairman Kious stated the monthly financial reports were on file. No additional

report was made. (Young* arrived - 10:03am)

Public Comment (Agenda Items)

None.

Facilities Master Plan Update (Jason Dwyer, Wight & Co.)

BLD staff Files stated that at the Special Committee of the Whole at Eaglebrook

Country Club at 3:00pm, a presentation would be given on funding major capital

projects, along with a discussion of the potential location for the Government Center.

She invited everyone to join the meeting. (Ford arrived - 10:04am)

Executive Director's Report (R. Fahnestock)

ITD/BLD Exec. Dir. Fahnestock explained that he would hold his Executive Director's

report for next month in the interest of time. He stated that the third quarterly report will

be presented at the Administration Committee meeting in September 2023.

Building Management (H. Thompson)

Authorizing a Contract for Kane County Concrete Services

BLD Dir. Thompson provided additional information on this resolution.

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Dale Berman

MOVER:

Ron Ford

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Ford, Board Member Gumz and Board Member Young

AYE:

Board Member Davoust and Ex-Officio County Board Vice Chair

Tepe

ABSENT:

Presentation: Judicial Center Chiller Replacement (FE Moran)

ITD/BLD Exec. Dir. Fahnestock introduced the representatives from F.E. Moran.

He stated that an evaluation has been done on the County's chillers. Instead of

rebuilding 30+ year old chillers, they will be requesting to replace them with the

Air Cooled Chiller Plant.

F.E. Moran Representative, Dan Petrow, provided a presentation on F.E. Moran

Mechanical Services: Kane County Chiller Project. Mr. Petrow introduced

himself, along with F.E. Moran's Vice President, Kevin Denzel, and Account

Manager, Drew Petrow. He stated that the F.E. Moran Service would like to

present Kane County Judicial Center with Air Cooled Screw Chilled water

alternative. Petrow explained the benefits of switching to an Air Cooled Chiller

Plant, such as lower maintenance and installation costs, and zero water usage.

He explained the Screw Compressor Technology. He addressed the installation

process of the new Chiller system. He noted that the existing system would need

to have underground piping repaired before being used in the future. This is one

of the main reasons for a proposed Air Cooled Chiller in the future. Petrow

provided a diagram depicting the Primary/Secondary Piping Configuration. He

listed the numerous existing issues with the current chiller plant, such as chiller

leaks, internal rust, and impeller wear. He explained the current compressors'

internal components and that in the Midwest, most chillers do not run at full

force. He spoke on the energy consumption of existing chillers versus an

air-cooled chiller. He mentioned the service lifetime difference of 10K hours for

the existing chiller, and 30K for the air-cooled. F.E. Moran representatives

addressed questions and comments from the Committee. Much discussion

ensued.

Fahnestock provided a summary of the research done by Building Management,

F.E. Moran, and others regarding chillers. He noted that it would not be a good

investment to fix the existing chiller and that it would be more feasible to

purchase replacements. He spoke on the control system and potential

upgrading for the chilling system. He discussed industry supply chain issues and

a chiller replacement cost that is not to exceed $2M in total for the JJC campus.

He expressed concerns about the ordering time frame and receiving the chiller

replacements by Spring 2024. Further discussion ensued.

Authorizing the Replacement of the Chillers at the Judicial Center

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Ron Ford

MOVER:

Michelle Gumz

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Ford, Board Member Gumz and Board Member Young

AYE:

Board Member Davoust and Ex-Officio County Board Vice Chair

Tepe

ABSENT:

10.

Information Technology (C. Lasky)

Authorizing a Budget Adjustment for Desktop Support Analyst II and Systems

Administrator Lead for the Information Technologies Department - Public Safety

Sales Tax

ITD CIO Lasky provided additional information on this resolution. (Pierog left -

11:13am)

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Ford, Board Member Gumz, Board Member Young and

Ex-Officio County Board Chair Pierog

AYE:

Board Member Davoust and Ex-Officio County Board Vice Chair

Tepe

ABSENT:

Authorizing the Expenditure of Funds for Technology Products and Services

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Ron Ford

MOVER:

Michelle Gumz

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Ford, Board Member Gumz and Board Member Young

AYE:

Board Member Davoust, Ex-Officio County Board Chair Pierog

and Ex-Officio County Board Vice Chair Tepe

ABSENT:

Authorizing the Purchase of Additional Laserfiche Licenses and a Budget

Adjustment from the Riverboat Fund 390

ITD CIO Lasky provided additional information on this resolution.

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Dale Berman

MOVER:

Ron Ford

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Ford, Board Member Gumz and Board Member Young

AYE:

Board Member Davoust, Ex-Officio County Board Chair Pierog

and Ex-Officio County Board Vice Chair Tepe

ABSENT:

11.

12.

Mill Creek SSA (R. Fahnestock)

None.

Vehicles

Approving Purchase of Eight (8) GMC and Four (4) Chevy 2022 ½ Ton Pickup

Trucks for the Kane County Division of Transportation

KDOT staff Edwards provided additional information on this resolution. He

addressed questions and comments from the Committee.

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Michelle Gumz

MOVER:

Ron Ford

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Ford, Board Member Gumz and Board Member Young

AYE:

Board Member Davoust, Ex-Officio County Board Chair Pierog

and Ex-Officio County Board Vice Chair Tepe

ABSENT:

Vehicle Acquisition Approval - To Replace a 2011 Ford Escape with a Vehicle to

be Determined Based on Availability

ITD CIO Lasky introduced the Vehicle Acquisition Approval to replace a 2011

Ford Escape with a vehicle to be determined based on availability. He provided

the original Kane County Vehicle Request Form for the 2011 Ford Escape. He

reviewed the "Replacement Guidelines Calculation Sheet" that was used to

evaluate the current condition of the vehicle. After calculating the score, the

2011 Ford Escape scored a 30, which is considered as a "Condition IV". Under

this provision, it is highly recommended that an immediate need for replacement

is requested. Lasky provided several photographs depicting the current condition

of the vehicle. He addressed questions and comments from the Committee.

Discussion ensued.

The Committee provided a consensus to move forward with replacing the 2011

Ford Escape with an electric or hybrid vehicle upon availability. Lasky stated that

once a vehicle is found, an Emergency Purchase Affidavit would be presented at

the next Administration Committee meeting.

Ratifying an Emergency Purchase Affidavit to Purchase a 2023 Ford Escape

Active for Building Management

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Michelle Gumz

MOVER:

Ron Ford

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Ford, Board Member Gumz and Board Member Young

AYE:

Board Member Davoust, Ex-Officio County Board Chair Pierog

and Ex-Officio County Board Vice Chair Tepe

ABSENT:

13.

14.

15.

New Business

None.

Old Business

None.

Reports Placed On File

RESULT:

APPROVED BY ROLL CALL VOTE

Michelle Gumz

Dale Berman

MOVER:

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Ford, Board Member Gumz and Board Member Young

AYE:

Board Member Davoust, Ex-Officio County Board Chair Pierog

and Ex-Officio County Board Vice Chair Tepe

ABSENT:

16.

17.

Executive Session (if needed)

None.

Public Comment (Non-Agenda Items)

None.