Government Center

719 S. Batavia Ave., Bldg. A

Geneva, IL 60134

Kane County

KC Administration Committee

Meeting Minutes

KIOUS, Juby, Arroyo, Berman, Garcia, Gumz, Young, ex-officios Roth (County Vice Chair)

and Pierog (County Chair)

Wednesday, June 11, 2025

10:30 AM

County Board Room

Call To Order

Chairman Kious called the meeting to order at 10:30 AM.

Roll Call

Board Member Chris Kious, Board Member Leslie Juby, Alex

Arroyo, Sonia Garcia, Michelle Gumz and Bill Roth

PRESENT:

Dale Berman

REMOTE:

ABSENT:

David Young and Corinne M. Pierog

Also present: Co. Bd. Members Gripe*, Molina*; ITD/BLD Exec. Dir. Fahnestock & staff

Harris, Lasky, Smith, Roff, Clark, Walker, Peters, Chidester, Franco, Passaglia,

Krueger; KDOT Dir. Zakosek & staff Rickert*; KCSO Chief of Admin. Catich; OEM Dir.

Buziecki; and members of the press and public.

Remote Attendance Requests

Chairman Kious announced the remote attendance requests for today's meeting. He

asked the Committee if there were any objections to Committee Member Berman

attending today's meeting remotely. There were no objections.

Approval of Minutes: May 14, 2025

Chairman Kious explained that a revision was made to the meeting minutes from May

14, 2025. Under item 8C, a sentence was added to state that the motion failed with a

3-3 vote and would not be moving on to the Executive Committee meeting.

RESULT:

MOVER:

APPROVED BY UNANIMOUS CONSENT

Michelle Gumz

Public Comment

None.

Finance Report

Monthly Finance Reports

Chairman Kious stated the monthly financial reports were on file. No additional

report was made.

Executive Director's Report (R. Fahnestock)

ITD/BLD Exec. Dir. Fahnestock provided the FY2025 Mid-Year Report for the

Information Technologies Department (ITD) and Building Management Department

(BLD). He reviewed the department's mission statement. He listed the 2025 Committee

Goals. He noted that these same goals are listed on each month's Committee agenda.

He provided specific goals for BLD, such as maintaining the buildings and facilities with

preventative and scheduled maintenance and acquiring additional office space and

storage space for offices and departments. He shared specific goals for ITD, such as

maintaining and updating network infrastructure, telephone, and security systems, and

develop plans for Countywide transition to Office 365 and hosted email. Fahnestock

and ITD CIO Lasky addressed questions and comments from the Committee.

(Committee Member Berman arrived remotely at 10:39 a.m.)

Fahnestock shared the contents that go into the Mid-Year Expenses for ITD and BLD,

such as identifying line items over 50%, reasons for overages, timing, or increased

expenses, project year end overages, and controlling expenses. He spoke on the

impacts of inflation to the yearly budget. For ITD, there is nothing out of tolerance to

report. Fahnestock noted that a lot of the ITD work has been funded by the American

Rescue Plan Act (ARPA). The FY2025 Total Expense Mid-Year Budget is 37%, which

is the same as 2024. Fahnestock shared the Year End Expense Projections for ITD.

The expected expense year-end projection is 95%, or $258,934 under budget.

(Committee Member Young arrived remotely at 10:42 a.m.) Fahnestock shared the

BLD's Budget Performance. There are several services that are over 50%, such as

janitorial services, repairs and maintenance of buildings, building leases, and utilities.

Fahnestock noted that these overages should not cause issues at the end of the year.

The FY2025 Total Expense Mid-Year Budget is at 43%. (Committee Member Young

left at 10:45 a.m.) Fahnestock addressed questions and comments from the

Committee. Discussion ensued.

Fahnestock presented a table depicting the BLD's line items. He noted that the largest

expenses come from the repairs and maintenance of buildings. This line item is

budgeted at $1.4M. BLD has expended approximately $710K through the first half of

the year. Overall, BLD has expended 43%, or $3.3M of their annual budget.

Fahnestock stated that he has no financial concerns and is confident that the two

departments will be at budget by the end of the year. Fahnestock addressed questions

and comments from the Committee. Discussion ensued.

Fahnestock spoke on Capital Projects. The FY2025 Amended Budget for Capital

Projects was $13,771,453.00. The year-to-date transactions are $8,115,479.51,

totaling 41%. He spoke on year-to-date encumbrances. There is a total of

$3,826,608.87 in encumbrances for Capital Projects. Fahnestock projects that the

Capital Projects funding will be at 86% by the end of the year. He shared a list of the

2025 Capital Projects list. He noted that the majority of the projects will be paid for by

ARPA. Those projects that are being funded out of the County's General Fund will be

gone through to make sure only the projects that need to be done are completed and

others are held off due to budgetary restraints. Fahnestock addressed questions and

comments from the Committee. Much discussion ensued.

Discussion: Kane County Property Assets

ITD/BLD Exec. Dir. Fahnestock introduced the Kane County Property Assets

discussion. He stated that an email was sent out to the Committee Members

regarding the County's assets. He presented a table listing the County's property

assets. He described the color codes that were shown on the property asset

table. Fahnestock and KDOT Deputy Dir. Rickert addressed questions and

comments from the Committee. Much discussion ensued.

Committee Member Gumz requested profiles, such as environmental concerns,

structural issues, physical condition assessment, liability of keeping versus

selling, and an estimated cost of select properties to be shared. This will allow

the County to see which properties are of value. Additionally, Gumz requested

that a recommendation on which properties should be kept versus sold off.

Fahnestock asked the Committee to identify five parcels they would like to

receive a real estate profile on.

Building Management (K. Harris)

Authorizing a Contract Addition of Alternate 4 for the Kane County Judicial

Center Pavement Improvement Project with Geneva Construction Company,

Inc. (BID# 25-014-TK)

BLD Dir. Harris introduced Building Management Department's new Project

Manager, Wendy Franco. He provided a brief professional background of

Franco. He provided additional information on this resolution. Harris, ITD/BLD

Exec. Dir. Fahnestock, and KCSO Chief of Admin. Catich addressed questions

and comments from the Committee. Discussion ensued. Fahnestock shared

photographs depicting the parking area behind the Kane County Sheriff's Office

(KCSO).

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Michelle Gumz

MOVER:

Leslie Juby

SECONDER:

Chris Kious, Board Member Juby, Board Member Arroyo, Board

Member Berman, Board Member Garcia and Board Member

Gumz

AYE:

Board Member Young and Ex-Officio County Board Chair Pierog

ABSENT:

Information Technologies (C. Lasky)

None.

10.

11.

Geographic Information Systems (K. Lebo)

None.

Mill Creek SSA (R. Fahnestock)

Authorizing Additional Funds for Kane County Concrete Services with M/M

Peters Construction Inc. for the Mill Creek Special Service Area (BID# 23-041)

ITD/BLD Exec. Dir. Fahnestock introduced this resolution. He provided

additional information.

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Michelle Gumz

MOVER:

Leslie Juby

SECONDER:

Chris Kious, Board Member Juby, Board Member Arroyo, Board

Member Berman, Board Member Garcia and Board Member

Gumz

AYE:

Board Member Young and Ex-Officio County Board Chair Pierog

ABSENT:

12.

13.

14.

15.

Vehicles

None.

New Business

None.

Old Business

None.

Reports Placed On File

RESULT:

MOVER:

APPROVED BY UNANIMOUS CONSENT

Alex Arroyo

16.

Executive Session (if needed)

None.