Government Center  
719 S. Batavia Ave., Bldg. A  
Geneva, IL 60134  
Kane County  
KC Finance and Budget Committee  
Meeting Minutes  
BERMAN, Lenert, Juby, Lewis, Sanchez, Surges, Tepe & ex-officios Pierog (County Chair)  
Wednesday, September 27, 2023  
9:00 AM  
County Board Room  
1.  
2.  
Call To Order  
Chairman Berman called the meeting to order at 9:01 AM.  
Roll Call  
Board Member Dale Berman  
Board Member Bill Lenert  
Board Member Leslie Juby  
Board Member Anita Lewis  
Board Member Jarett Sanchez  
Board Member Clifford Surges  
Board Member Vern Tepe  
PRESENT  
Ex-Officio County Board Chair Corinne M. Pierog  
Also present: Co. Bd. members Allan*, Bates*, Gumz*, Kenyon, Kious*, Molina, Roth,  
Strathmann; Treasurer Lauzen; State's Attorney Mosser & staff Frank, Shepro, Hunt*;  
Fin. Exec. Dir. Hopkinson; Auditor Wegman; KaneComm Dir. Guthrie; ITD/BLD Exec.  
Dir. Fahnestock* & staff Lasky*, Peters; KDOT Deputy. Dir. Rickert; HRM Exec. Dir.  
Lobrillo; KCAC Admin. Youngsteadt*; KCHD staff Snowden*; Sheriff Hain*; and  
members of the press and public.  
3.  
4.  
Remote Attendance Requests  
There were no remote attendance requests for today's meeting.  
Approval of Minutes: August 23, 2023  
RESULT:  
MOVER:  
APPROVED BY UNANIMOUS CONSENT  
Vern Tepe  
5.  
Public Comment (Agenda Items)  
None.  
6.  
Treasurer's Report (C. Lauzen)  
Monthly Report  
A.  
Treasurer Lauzen stated the monthly report was on file. He recited the priorities  
of his office: safety, liquidity, and return on investment. He presented the  
Projected versus Promised versus Actual Performance Interest Earned chart.  
August 2023, interest income was $1.7M. In July 2023, interest income was  
$1.4M. In June 2023, it was $2.08M. Lauzen referenced the Finance  
Department's presentation at last night's Committee of the Whole (COW)  
meeting. He stated the interest earned is not always County savings. He  
explained how interest earned could be utilized for the County's budget. Lauzen  
voiced his concerns on the proposed property tax increase. If the County  
chooses to not use the interest income to help balance the budget, the Board  
will have to look at other avenues to do so. Lauzen explained that he and the  
Treasurer's staff make mistakes from time to time. He vowed to be honest and  
to include solutions for any mistakes. Lauzen addressed questions and  
comments from the Committee.  
FY24 Treasurer Budget Presentation  
B.  
Treasurer Lauzen stated the FY24 Budget presentation for his office will be  
given at later date.  
7.  
Finance Director's Report (K. Hopkinson)  
Monthly Finance Reports  
A.  
Fin. Exec. Dir. Hopkinson provided a Finance Department update. Within the  
department, the FY22 Annual Audit was completed on August 30, 2023.  
Hopkinson noted that the key rule of the Annual Audit is to have it completed six  
months after the end of the fiscal year. If this is not met, the State of Illinois  
could hold the Kane County's tax revenue. Hopkinson thanked her staff for their  
diligent work during these trying time. Additionally, staff is working on the  
automation of their monthly bank reconciliation process within their accounting  
software tools. Hopkinson spoke on the Payroll Department's abundant paper  
use. Currently, the Finance Department is automating a Personnel Action Form  
(PAF) to eliminate paper processing. Within today's agenda, there is a request  
to change the Procurement Card (PCARD) program, which will replace the  
County's administering bank. Hopkinson announced that a new State law, "Sick  
Leave for All", will be going into effect on January 1, 2024, that will change how  
"sick" days will be rewarded. The new system will be on an accrual basis and will  
be made available to all employees. Hopkinson shared the General Fund's  
Sources of Revenue and Expenses. Hopkinson provided a 2024 budget preview  
of the General Fund. After the General Fund's second review for the FY24  
budget, the County's revenue will be $105,230,468 and expenses will be  
$122,677,758. This will be a loss of $17,447,290. (Madam Chairman Pierog  
arrived in-person at 9:16 a.m.) Hopkinson reviewed the new budget process and  
the department/elected officials' tasks. She noted that the above mentioned  
amounts do not include vacant positions, union/non-union salary increases,  
merit increases, and equity adjustments. She presented a table depicting the  
three options the County Board would have to balance the budget. She  
suggested closing the RTA Sales Tax Transfer Funds to the Public Safety and  
Judicial Tech in order to have that money go directly into the General Fund.  
Hopkinson compared Kane County's major tax revenue streams and statistics  
with surrounding collar counties, such as DuPage, McHenry, and Lake. She  
presented the equalized assessed valuations (EAV) and Tax Rates between  
Kane, DuPage, McHenry, and Lake counties. Kane County's most recent levy  
amount is $57,731,859, which is approximately $8M less than DuPage.  
Hopkinson presented the Tax Extension Detail Report between the same  
counties. Hopkinson addressed questions and comments from the Committee.  
Much discussion ensued.  
FY24 Finance Budget Presentation  
B.  
Fin. Exec. Dir. Hopkinson presented the Finance Department's FY24 Budget.  
She shared the department's organizational chart. Currently, the department has  
one vacant position. There is a proposed position for a Grant Administrator that  
has yet to be filled. She reviewed the key responsibilities of the different  
divisions of the Finance Department. Hopkinson spoke on the proposed Grant  
Administrator position and the potential key responsibilities of this employee.  
She reviewed the budget comparison year over year for her department. After  
the second review of the budget, the total amount needed for the Finance  
Department is $1,285,697. Hopkinson addressed questions and comments from  
the Committee. Much discussion ensued.  
8.  
Auditor's Report (P. Wegman)  
Monthly Report  
A.  
Auditor Wegman stated the monthly report was on file. Her office has published  
the quarterly report for the first quarter of 2023. She shared her excitement of  
implementing a Procurement Card (PCard) import module within New World.  
This will help increase the transparency of the PCard transactions. She  
explained the new contents of the updated reports. This module will be put into  
place as early as next week.  
FY24 Auditor Budget Presentation  
B.  
Auditor Wegman presented the FY24 budget. There will be one change to the  
FY24 budget within salaries. Currently, the Auditor's Office is reorganizing the  
staff structure. Currently, there are six positions filled with two positions vacant.  
For next year, there will be five full-time positions and an elimination of a  
part-time account payable specialist position. All other expenses and  
commodities will remain the same from FY23. Wegman addressed questions  
and comments from the Committee.  
Approving August 2023 Claims Paid  
KC Executive Committee  
C.  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Jarett Sanchez  
MOVER:  
Bill Lenert  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
9.  
New Business  
Authorizing the Salary Adjustment for the Executive Director of Kane County  
Emergency Communications  
A.  
KC Executive Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Vern Tepe  
MOVER:  
Jarett Sanchez  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Authorizing the Kane County Sheriff’s Office New Administration Wing Project  
and a Budget Adjustment to the Capital Fund  
B.  
KC Executive Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Vern Tepe  
MOVER:  
Bill Lenert  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Authorizing Gymnasium Floor Replacement at the Juvenile Justice Center  
KC Executive Committee  
C.  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Vern Tepe  
MOVER:  
Bill Lenert  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Authorizing Creation of Boyer Road Special Service Area Fund #5315  
KC Executive Committee  
D.  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Jarett Sanchez  
MOVER:  
Clifford Surges  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Authorizing the Finance Department to Contract with JP Morgan Chase Bank,  
N.A. of Chicago, IL for the Procurement Credit Card Program  
E.  
Committee Member Juby asked if the County would be receiving more money  
back from Chase Bank than the previous bank. Hopkinson explained that Chase  
Bank will provide the County with a $10K signing bonus. (Madam Chairman left  
at 10:28 a.m.)  
KC Executive Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Vern Tepe  
MOVER:  
Jarett Sanchez  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Authorization of a Contract for Kane County Generator Maintenance Services  
KC Executive Committee  
F.  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Jarett Sanchez  
MOVER:  
Leslie Juby  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Corinne M. Pierog  
ABSENT:  
Authorizing a Contract Extension for a Water Testing Firm for the Judicial Center  
Campus with Phigenics Independent Water Management of Warrenville, IL  
G.  
KC Executive Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Jarett Sanchez  
MOVER:  
Leslie Juby  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Corinne M. Pierog  
ABSENT:  
Authorizing a Contract Extension for a Water Operator for the Judicial Center  
Campus with Sheaffer and Roland of Geneva, IL  
H.  
KC Executive Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Jarett Sanchez  
MOVER:  
Anita Lewis  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Corinne M. Pierog  
ABSENT:  
Authorizing a Contract for Building Management Snow Plowing Services  
KC Executive Committee  
I.  
RESULT:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Anita Lewis  
TO:  
MOVER:  
SECONDER:  
Bill Lenert  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Corinne M. Pierog  
ABSENT:  
Authorizing a Contract for Kane County Electrician Services  
KC Executive Committee  
J.  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Anita Lewis  
MOVER:  
Jarett Sanchez  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Corinne M. Pierog  
ABSENT:  
Authorizing a Contract for Fire Protection Services  
KC Executive Committee  
K.  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Jarett Sanchez  
MOVER:  
Bill Lenert  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Corinne M. Pierog  
ABSENT:  
Authorizing a Contract for Cloud Based Community Communication Center -  
TTEC Digital Services  
L.  
KC Executive Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Leslie Juby  
MOVER:  
Jarett Sanchez  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Corinne M. Pierog  
ABSENT:  
Authorizing an Agreement for Mill Creek Special Service Area Snow Plowing  
Services  
M.  
KC Executive Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Anita Lewis  
MOVER:  
Leslie Juby  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Corinne M. Pierog  
ABSENT:  
Authorization for Mill Creek Parkway Tree Installation Services Contract  
Extension  
N.  
KC Executive Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Jarett Sanchez  
MOVER:  
Leslie Juby  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Corinne M. Pierog  
ABSENT:  
Authorizing Contract Extension for Bottled Water Service  
KC Executive Committee  
O.  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Anita Lewis  
MOVER:  
Jarett Sanchez  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Corinne M. Pierog  
ABSENT:  
Authorizing the Extension for Landscape Maintenance Service for the Mill Creek  
Special Service Area  
P.  
KC Executive Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Bill Lenert  
MOVER:  
Leslie Juby  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Corinne M. Pierog  
ABSENT:  
Authorizing an Extension of Concrete Lifting and Repair Services Agreement for  
the Mill Creek Special Service Area  
Q.  
KC Executive Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Leslie Juby  
MOVER:  
Jarett Sanchez  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Corinne M. Pierog  
ABSENT:  
Authorizing the Child Protection Data Courts Grant  
KC Executive Committee  
R.  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Bill Lenert  
MOVER:  
Leslie Juby  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Corinne M. Pierog  
ABSENT:  
Authorizing Additional Expenditure of Funds for Online Marketplace and  
Maintenance, Repair, and Operations (MRO) Supplies & Equipment  
S.  
KC Executive Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Leslie Juby  
MOVER:  
Jarett Sanchez  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Corinne M. Pierog  
ABSENT:  
Authorizing Expenditure of Funds for Multi-Function Copier Devices, Service  
Solutions, Print Goods, and Service Renewal  
T.  
KC Executive Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Leslie Juby  
MOVER:  
Anita Lewis  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Corinne M. Pierog  
ABSENT:  
Authorizing Expenditure of Funds for Copiers, Printers, and Related Services  
Renewal  
U.  
KC Executive Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Vern Tepe  
MOVER:  
Leslie Juby  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Corinne M. Pierog  
ABSENT:  
Authorizing Expenditure of Funds for Copiers, Printers, and Related Services  
Renewal  
V.  
KC Executive Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Jarett Sanchez  
MOVER:  
Leslie Juby  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Corinne M. Pierog  
ABSENT:  
Authorizing Expenditure of Funds for Network Storage and Services  
KC Executive Committee  
W.  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Anita Lewis  
MOVER:  
Jarett Sanchez  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Corinne M. Pierog  
ABSENT:  
Authorizing Expenditure of Funds for Computer Hardware, Software, and  
Services  
X.  
KC Executive Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Jarett Sanchez  
MOVER:  
Leslie Juby  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Corinne M. Pierog  
ABSENT:  
Authorizing the Kane County Sheriff’s Office Purchase of a Bomb Squad X-Ray  
Machine  
Y.  
KC Executive Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Bill Lenert  
MOVER:  
Jarett Sanchez  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Corinne M. Pierog  
ABSENT:  
Ratifying an Emergency Purchase Affidavit to Purchase a 2023 Ford Escape  
Hybrid for the Building Management Department  
Z.  
Committee Member Juby shared her support for Emergency Purchase  
Agreements (EPA) when cars and/or trucks become available.  
KC Executive Committee  
RESULT:  
TO:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Leslie Juby  
MOVER:  
Jarett Sanchez  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Corinne M. Pierog  
ABSENT:  
Ratifying an Emergency Purchase Affidavit to Purchase a 2023 Ford Escape  
AA.  
Hybrid for the Information Technologies Department  
KC Executive Committee  
RESULT:  
MOVED FORWARD BY ROLL CALL VOTE  
KC Executive Committee  
Leslie Juby  
TO:  
MOVER:  
SECONDER:  
Jarett Sanchez  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Corinne M. Pierog  
ABSENT:  
Authorizing the Number of Procurement Cards Issued to the Kane County Law  
Library and Each of Their Transaction Limits  
AB.  
RESULT:  
MOVER:  
APPROVED BY ROLL CALL VOTE  
Anita Lewis  
Jarett Sanchez  
SECONDER:  
Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett  
Sanchez, Clifford Surges, and Vern Tepe  
AYE:  
Corinne M. Pierog  
ABSENT:  
10.  
11.  
Old Business  
None.  
Reports Placed On File  
RESULT:  
APPROVED BY VOICE VOTE  
Jarett Sanchez  
Leslie Juby  
MOVER:  
SECONDER:  
12.  
13.  
Committee Chairman's Comments  
None.  
Executive Session (if needed)  
None.  
14.  
15.  
Public Comment (Non-Agenda Items)  
None.  
Adjournment  
RESULT:  
APPROVED BY VOICE VOTE  
Bill Lenert  
MOVER:  
Jarett Sanchez  
SECONDER:  
This meeting was adjourned at 10:42 AM.  
Savannah Valdez  
Recording Secretary