Government Center

719 S. Batavia Ave., Bldg. A

Geneva, IL 60134

Kane County

KC Administration Committee

Meeting Minutes

KIOUS, Juby, Berman, Davoust, Ford, Gumz, Young, ex-officios Pierog (County Chair) and

Tepe (County Vice Chair)

Wednesday, January 10, 2024

10:30 AM

County Board Room

Call To Order

Chairman Kious called the meeting to order at 10:37 AM.

Roll Call

Board Member Chris Kious, Board Member Leslie Juby, Dale

Berman, Ron Ford, Michelle Gumz, David Young, Corinne M.

PRESENT:

Pierog and Vern Tepe

Mark Davoust

REMOTE:

Also present: Co. Bd. members Allan*, Bates*, Daugherty*, Lenert*, Lewis, Linder*,

Molina*, Roth, Strathmann; ITD/BLD Exec. Dir. Fahnestock & staff Lasky, Thompson,

Files, Roff, Clark, Braski, Smith, Meyer, Peters; Auditor Wegman; KDOT Deputy Dir.

Rickert* & staff Way; SAO CFO Hunt; Spec. ASA Shepro*; KCAC Admin.

Youngsteadt*; KCHD staff Barrett, Snowden*; Dev. staff Hill*; and members of the

press and public including Wight & Co. Jason Dwyer.

Remote Attendance Requests

Chairman Kious announced the remote attendance requests for today's meeting. He

asked the Committee if there were any objections to Committee Member Davoust

attending today's meeting remotely. There were no objections. (Madam Chairman

Pierog arrived in-person at 10:38 a.m.)

Approval of Minutes: December 13, 2023

RESULT:

APPROVED BY VOICE VOTE

Dale Berman

MOVER:

Michelle Gumz

SECONDER:

Finance Report

Monthly Finance Reports

Chairman Kious stated the monthly financial reports were on file. No additional

report was made.

Public Comment (Agenda Items)

None.

Facilities Master Plan Update (Jason Dwyer, Wight & Co.)

BLD staff Files stated she took the feedback from County Board Members and

Judiciary to come up with the executive summary that will be presented today. The

feedback that will address short-term, mid-term, and long-term needs for the County.

One of the suggestions was to have a technical recommendation with alternatives that

address concerns on financial whereabouts. Files explained that the two recommended

alternatives, being presented today, are viable. These plans give the County Board a

chance to navigate the financial and political leadership availabilities as space needs

arise.

Wight & Co. President of Design and Construction, Jason Dwyer, provided the

Facilities Master Plan update. He reviewed the technical recommendations for Kane

County's proposed facilities. He shared a depiction of potential new buildings at the

Kane County Judicial Campus and on the land located to the north. Dwyer shared the

challenges and priorities of the Facilities Master Plan, such as funding for larger

projects, developing a new central health department, and upgrading the courtrooms at

the Juvenile Justice Center. He reviewed the phased project implementation for

short-term, mid-term, and long-term recommendations. He explained each project

under the proposed implementation phase and the alternative options for each. Dwyer

reviewed the upcoming Facilities Master Plan activities. At the March 12, 2024 County

Board meeting, the Master Plan will be presented for adoption. ITD/BLD Exec. Dir.

Fahnestock, Files, and Dwyer addressed questions and comments from the

Committee. Much discussion ensued. Files stated that a draft plan would be presented

at the Administration Committee meeting next month.

Executive Director's Report (R. Fahnestock)

ITD/BLD Exec. Dir. Fahnestock stated representatives from Kluber Engineering will be

speaking on the heating, air conditioning, and water systems at the Kane County Adult

Correction Facility and Sheriff's Office. He noted that this has been an important project

for the County to accomplish. Fahnestock spoke on the engineering and design

proposal for this project. Fahnestock thanked the Building Management Department

(BLD) for their work with the snow clean-up this morning.

Building Management (H. Thompson)

Authorizing a Contract for Kane County Air Compressor Equipment and

Services (Bid#24-008-TS)

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Dale Berman

MOVER:

Ron Ford

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Davoust, Board Member Ford, Board Member Gumz

and Board Member Young

AYE:

Authorizing a Contract for Kane County Fencing Repair, Replacement, and

Installation (Bid#24-003-TS)

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Ron Ford

MOVER:

Dale Berman

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Davoust, Board Member Ford, Board Member Gumz

and Board Member Young

AYE:

Authorizing an Agreement with Wight and Company for the Public Defender

Office Renovation

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Dale Berman

MOVER:

Leslie Juby

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Davoust, Board Member Ford, Board Member Gumz

and Board Member Young

AYE:

Authorizing a Contract for Window Washing Services (Bid #24-006-TS)

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Michelle Gumz

MOVER:

Leslie Juby

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Davoust, Board Member Ford, Board Member Gumz

and Board Member Young

AYE:

Authorizing a Contract for Engineering and Design for HVAC Systems at the

Adult Justice Center (Solicitation RFQ:#23-058)

ITD/BLD Exec. Dir. introduced Mike Kluber from Kluber Engineering.

Fahnestock explained the complexity of replacing HVAC and cooling systems.

Kluber Engineering President, Mike Kluber, provided the pricing proposal for the

engineering and design of the HVAC system at the Adult Justice Center. He

reviewed the overview of the project. Kluber Engineering's involvement in the

HVAC systems upgrade will be to provide usual and customary professional

design services to address the deficiencies for each project. Kluber provided a

list of scheduled projects and what each project entails, such as Jail Tower A

and B HVAC system renovations, duct installation upgrade, and Sheriff's Office

HVAC system renovations. Kluber and Fahnestock addressed questions and

comments from the Committee. Much discussion ensued.

Fahnestock spoke on the Adult Justice Center's water quality and systems. He

explained that the Building Management Department (BLD) and Environmental

& Water Resources Department have been working to treat the water problem

and symptoms over the past 12 months. He stated that the County needs to

have a better engineering plan to change the way the County treats water for

that building. Fahnestock has asked Kluber Engineering to develop a proposal

to inspect the holding tanks, water heaters, and distribution system throughout

the Adult Justice Center.

Kluber provided information on the current water system. He noted that the

County would benefit from converting to a instantaneous system that has a

higher water operating temperature. This will allow the justice center to disinfect

through thermal energy versus chemical solutions. Kluber described how the

new system would be installed. He explained that the new system would be

more reliable with disinfecting, reducing water consumption, and eliminating the

need for chlorine. Fahnestock added that the justice center has emergent water

quality issues that the County needs to resolve.

KC Finance and Budget Committee

RESULT:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Dale Berman

TO:

MOVER:

SECONDER:

Leslie Juby

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Davoust and Board Member Ford

AYE:

Board Member Young

Board Member Gumz

NAY:

AWAY:

10.

Information Technology (C. Lasky)

Authorizing Payment to Onsolve for CodeRED and IPAWS for Kane County

Office of Emergency Management out of the Public Safety Sales Tax Fund (125)

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Ron Ford

MOVER:

Mark Davoust

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Davoust, Board Member Ford, Board Member Gumz

and Board Member Young

AYE:

11.

Mill Creek SSA (R. Fahnestock)

Authorizing a Contract Extension for Mill Creek SSA Parkway Tree Services

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Mark Davoust

MOVER:

Ron Ford

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Davoust, Board Member Ford, Board Member Gumz

and Board Member Young

AYE:

Authorizing a Contract Extension for Mill Creek SSA Parkway Tree Installation

Services

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Leslie Juby

MOVER:

Dale Berman

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Davoust, Board Member Ford, Board Member Gumz

and Board Member Young

AYE:

12.

Vehicles

Approving Purchase of One (1) 2025 Tandem Axle Truck Cab and Chassis for

the Kane County Division of Transportation

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Mark Davoust

MOVER:

Michelle Gumz

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Davoust, Board Member Ford, Board Member Gumz

and Board Member Young

AYE:

Ratifying an Emergency Purchase Affidavit to Purchase Two 2024 Ford

E-Transit-350 Cargo Vans for the Building Management Department

BLD Dir. Thompson provided additional information on this resolution.

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Ron Ford

MOVER:

Dale Berman

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Davoust, Board Member Ford, Board Member Gumz

and Board Member Young

AYE:

13.

New Business

None.