Government Center

719 S. Batavia Ave., Bldg. A

Geneva, IL 60134

Kane County

KC Administration Committee

Meeting Minutes

KIOUS, Juby, Berman, Davoust, Ford, Gumz, Young, ex-officios Pierog (County Chair) and

Tepe (County Vice Chair)

Wednesday, June 12, 2024

10:30 AM

County Board Room

Call To Order

Chairman Kious called the meeting to order at 10:31 AM.

Roll Call

Board Member Chris Kious, Board Member Leslie Juby, Dale

Berman, Ron Ford, Corinne M. Pierog and Vern Tepe

PRESENT:

Michelle Gumz

REMOTE:

ABSENT:

Mark Davoust and David Young

Also present: Co. Bd. Members Allan*, Bates*, Linder*, Molina*; ITD/BLD Exec. Dir.

Fahnestock & staff Lasky, Thompson, Braski, Roff, Clark, Kash, Meyer; KCAC Admin.

Youngsteadt*; Spec. ASA Shepro; and members of the press and public.

Remote Attendance Requests

Chairman Kious announced the remote attendance requests for today's meeting. He

asked the Committee if there were any objections to Committee Member Gumz

attending today's meeting remotely. There were no objections.

Approval of Minutes: May 15, 2024

RESULT:

MOVER:

APPROVED BY UNANIMOUS CONSENT

Vern Tepe

Public Comment (Agenda Items)

None.

Public Comment (Non-Agenda Items)

None.

Finance Report

Monthly Finance Reports

Chairman Kious stated the monthly financial reports were on file. No additional

report was made.

Facilities Master Plan Update (Jason Dwyer, Wight & Co.)

ITD/BLD Exec. Dir. Fahnestock stated that the County and Wight & Co. have continued

to work together to make some updates to the Facilities Master Plan. (Committee

Member Ford arrived in-person at 10:33 a.m.) He explained that the updated plan will

be presented at the July Administration Committee meeting for consideration. He noted

that most of the changes made to the plan were in response to County Board

feedback. Going forward, the plan will now contain various sites and options that the

County has.

Executive Director's Report (R. Fahnestock)

ITD/BLD Exec. Dir. Fahnestock provided his monthly update. He presented the

Information Technologies Department (ITD) and Building Management Department's

(BLD) mid-year report. He reviewed the two departments' mission statements. He listed

the BLD's goals and objectives, such as maintaining the buildings and facilities with

preventative and scheduled maintenance and maintaining and improving ASA and

safety buildings and facilities. He spoke on the numerous HVAC projects that are

needed in order to maintain the County's facilities' integrity. Fahnestock listed the ITD's

goals and objectives, such as maintaining and updating network infrastructure,

telephones, and security systems and to reinitiate the Kane County Fiber Optic leasing

program. He stressed the importance of the ITD's large budget in order to support

many different areas and departments around the County. Fahnestock reviewed the

ITD/BLD project methodology. This methodology involves initiation, planning,

execution, monitor and control, and closing. Fahnestock provided the County's Capital

Project list. In total, the anticipated cost of all the capital projects is approximately

$9.4M. He noted that many of these projects will be reimbursed by the American

Rescue Plan Act funding. He reviewed the ITD Management Activities. He listed the

projects that are in the initiation and planning phase and those that in the execution or

closing phase. (Madam Chairman Pierog arrived at 10:51 a.m.) Fahnestock provided

the mid-year expenses for ITD/BLD, such as identifying line items that are over 50%,

figuring out the reasons for overages, timing, or increased expense, and continue to

monitor for the third and fourth quarters while controlling expenses. He shared the ITD

Budget Performance (50%) Report. He reviewed the year-end expense projections.

The expected expense year-end projection is 90% or $497,715 of the allotted budget

spent. Fahnestock shared a table depicting the ITD expended annual budget. He

addressed questions and comments from the Committee. Discussion ensued.

Fahnestock shared the BLD's Budget Performance (50%) Report. He reviewed the

mid-year expenses over 50% expended. The FY2024 total expense mid-year budget is

52% expended. The expected expense for the year-end projection is 100% or $0 under

budget. Fahnestock reviewed the major factors that have affected the allotted annual

budget. He listed the budget items that BLD will monitor for the third and fourth quarter.

He shared a table depicting the BLD expended annual budget. He asked the

Committee if this report is beneficial to see where the department's budget is mid-year.

The Committee commended this mid-year report.

10.

Building Management (H. Thompson)

Authorizing a Contract with Family Flooring America for Kane County Flooring

Service (BID# 24-021-TK)

This item was tabled due to reconsiderations.

RESULT:

TABLED

Authorizing a Contract for Kane County Building Management Professional

Carpet Cleaning Services with Tiles in Style DBA TAZA (BID# 24-034-KK)

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Ron Ford

MOVER:

Leslie Juby

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Ford and Board Member Gumz

AYE:

Board Member Davoust and Board Member Young

Ex-Officio County Board Vice Chair Tepe

ABSENT:

AWAY:

Authorizing Janitorial Services for Kane County Facilities with Eco Clean

Maintenance, Inc. (BID# 24-038-TS)

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Ron Ford

MOVER:

Michelle Gumz

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Ford and Board Member Gumz

AYE:

Board Member Davoust and Board Member Young

Ex-Officio County Board Vice Chair Tepe

ABSENT:

AWAY:

Authorizing a Contract Extension for Kane County Pest Control Services with

Chem-Wise Pest Management (BID# 36-020)

(Committee Member Juby left at 11:27 a.m.)

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Ron Ford

MOVER:

Michelle Gumz

SECONDER:

Chris Kious, Board Member Berman, Board Member Ford, Board

Member Gumz and Ex-Officio County Board Vice Chair Tepe

AYE:

Board Member Juby, Board Member Davoust and Board Member

Young

ABSENT:

Authorizing Additional Funds from FY2024 Budget for Kane County Annual Roof

Inspection, Repair, and Replacement Services with Weatherguard Roofing

Company (BID# 23-054)

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Dale Berman

MOVER:

Ron Ford

SECONDER:

Chris Kious, Board Member Berman, Board Member Ford, Board

Member Gumz and Ex-Officio County Board Vice Chair Tepe

AYE:

Board Member Juby, Board Member Davoust and Board Member

Young

ABSENT:

Authorizing Updated Capital Projects from the Capital Fund

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Ron Ford

MOVER:

Dale Berman

SECONDER:

Chris Kious, Board Member Berman, Board Member Ford, Board

Member Gumz and Ex-Officio County Board Vice Chair Tepe

AYE:

Board Member Juby, Board Member Davoust and Board Member

Young

ABSENT:

11.

Information Technology (C. Lasky)

Authorizing a 24-Month Agreement with Vetro, Inc. for Vetro Fibermap Operator

Enterprise for the Kane County Information Technologies Department

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Michelle Gumz

MOVER:

Ron Ford

SECONDER:

Chris Kious, Board Member Berman, Board Member Ford, Board

Member Gumz and Ex-Officio County Board Vice Chair Tepe

AYE:

Board Member Juby, Board Member Davoust and Board Member

Young

ABSENT:

12.

Mill Creek SSA (R. Fahnestock)

Authorizing Additional Funds from FY2024 Budget for Mill Creek SSA Brush

Pick-Up Services with Trees "R" Us (BID# 02-020)

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Dale Berman

MOVER:

Ron Ford

SECONDER:

Chris Kious, Board Member Berman, Board Member Ford, Board

Member Gumz and Ex-Officio County Board Vice Chair Tepe

AYE:

Board Member Juby, Board Member Davoust and Board Member

Young

ABSENT:

Authorizing Additional Funds from FY2024 Mill Creek SSA Budget for Kane

County Mill Creek SSA Engineering Firm Services with Hampton, Lenzini and

Renwick, Inc. (HLR) (RFP# 23-016)

ITD/BLD Exec. Dir. Fahnestock provided additional information on this

resolution.

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Ron Ford

MOVER:

Michelle Gumz

SECONDER:

Chris Kious, Board Member Berman, Board Member Ford, Board

Member Gumz and Ex-Officio County Board Vice Chair Tepe

AYE:

Board Member Juby, Board Member Davoust and Board Member

Young

ABSENT:

13.

Vehicles

Approving the Purchase of a Replacement Vehicle for the Kane County Sheriff’s

Office

KC Judicial/Public Safety Committee

RESULT:

MOVED FORWARD BY ROLL CALL VOTE

KC Judicial/Public Safety Committee

Dale Berman

TO:

MOVER:

SECONDER:

Ron Ford

Chris Kious, Board Member Berman, Board Member Ford, Board

Member Gumz and Ex-Officio County Board Vice Chair Tepe

AYE:

Board Member Juby, Board Member Davoust and Board Member

Young

ABSENT:

14.

New Business

Goals and Objectives for FY2025

Chairman Kious introduced the discussion on goals and objectives for FY2025.

ITD/BLD Fahnestock handed out a document that listed the goals and objectives for

the Kane County Information Technologies and Building Management Departments.

Madam Chairman Pierog stated that these goals and objectives were for budget

purposes and not individual departments'. She asked the Committee to come up with a

two-sentence paragraph stating these. Kious stated that an e-mail pertaining the

Administration Committee's goals and objectives would be sent to the County Board

Office.

15.

16.

Old Business

None.

Reports Placed On File

RESULT:

MOVER:

APPROVED BY UNANIMOUS CONSENT

Dale Berman

17.

Executive Session (if needed)

None.