Government Center

719 S. Batavia Ave., Bldg. A

Geneva, IL 60134

Kane County

KC Administration Committee

Meeting Minutes

KIOUS, Juby, Berman, Davoust, Ford, Gumz, Young, ex-officios Pierog (County Chair) and

Tepe (County Vice Chair)

Wednesday, July 10, 2024

10:30 AM

County Board Room

Call To Order

Chairman Kious called the meeting to order at 10:30 AM.

Roll Call

Board Member Chris Kious, Board Member Leslie Juby, Dale

Berman, Mark Davoust, Ron Ford and Vern Tepe

Michelle Gumz, David Young and Corinne M. Pierog

PRESENT:

ABSENT:

Also present: Co. Bd. Members Allan*, Bates*, Linder*, Molina*, Roth; ITD/BLD Exec.

Dir. Fahnestock & staff Lasky, Files, Meyers, Braski, Roff, Clark, Smith, Peters; KCSO

Chief of Staff Catich; ASA Cermak; Spec. ASA Shepro*; and members of the press

and public.

Remote Attendance Requests

There were no remote attendance requests for today's meeting.

Approval of Minutes: June 12, 2024

RESULT:

APPROVED BY ROLL CALL VOTE

Ron Ford

MOVER:

Dale Berman

SECONDER:

Chris Kious, Board Member Berman, Board Member Ford and

Ex-Officio County Board Vice Chair Tepe

AYE:

Board Member Davoust, Board Member Gumz, Board Member

Young and Ex-Officio County Board Chair Pierog

ABSENT:

ABSTAIN:

Board Member Juby

Public Comment (Agenda Items)

None.

Public Comment (Non-Agenda Items)

None.

Finance Report

Monthly Finance Reports

Chairman Kious stated the monthly financial report was on file. No additional

report was made.

FY2025 BLD/ITD Budget Reports

No report was made.

Facilities Master Plan Update (Jason Dwyer, Wight & Co.)

BLD staff Files provided the Facilities Master Plan update. She explained that 7-10

days before a future scheduled County Board meeting, a final draft of the Facilities

Master Plan will be sent to all County Board Members for a last review, before an

official vote to adopt the plan is taken. She reviewed the Executive Summary of the

Master Plan Projects for the short, mid, and long-term recommendations and the

changes that were made due to suggestions from County Board Members. Files

reviewed the Judicial Campus Site Plan depicting the County's existing buildings,

proposed buildings, and future development sites. She highlighted the parcel

restrictions to depict the areas that are restricted under Public Act 86-729, which allows

the property to be utilized for only criminal courts or drug treatment uses. Files shared

the County's Government Center Site Campus Site Concepts. She noted that the

County Board has options on how to move forward with expanding the Government

Campus and they are not recommending one option over another. Files requested the

Committee share any additional concerns or changes to be made to the Master Plan. If

not, she would recommend finalizing the Facilities Master Plan to be sent out in

advance to County Board Members for review. Once the plan is thoroughly gone

through, the plan will be presented to the County Board for adoption. Chairman Kious

requested that this version of the Master Plan be sent to all Board Members for review

before the final draft is presented to the County Board.

Executive Director's Report (R. Fahnestock)

ITD/BLD Exec. Dir. Fahnestock stated that the Facilities Master Plan focuses more on

site development or site potential (Davoust arrived in person at 10:40 am). Additional

conversations will be had in the future, if it would make more sense to develop and

work through some of the site development infrastructure, as opposed to the buildings

itself. Fahnestock explained that when the Kane County Multi-Use Building was built, it

was positioned in a way that blocks the access road to the eastern property at the

Judicial Center Campus. He noted that in this example, infrastructure should have

been the precedence, which is prevalent in this Master Plan.

Regarding the monthly Executive Director's Report, Fahnestock stated that Building

Management staff has been working with realtor brokers, JLL Chicago, Chittenden,

Murday & Novotny, LLC (CMN), and the Kane County State's Attorney's Office on

purchasing potential real estate. Additionally, Fahnestock has been revisiting the Kane

County's 2006 Strategic Plan. He noted that copies of the plan have been distributed to

the County Board via e-mail. He explained that there was a resolution on the previous

County Board meeting agenda that approved the submission of a Request for

Proposals (RFP) for the development of a new strategic plan that was put forth by the

Finance Department and not the Building Management Department (BLD). He stated

he was simply directed to speak on the historical aspect of the 2006 Strategic Plan.

Fahnestock addressed the FY2025 Budget. He noted that departments were asked by

the Finance Department to include FY2025 Budget Reports in this months committee

agendas. He stated that these budget reports were incorrect and changes would need

to be made before a formal presentation is made to this Committee. Fahnestock spoke

on the areas of difficulties of trying to plan the FY2025 Budget. He requested that this

Committee review the budget reports and provide feedback before a formal

presentation is given. Lastly, Fahnestock announced that Building Management Chief

Operations Officer, Henry Thompson, resigned last month. Fahnestock commended

Thompson's employment with Kane County. He explained that this transition has

allowed the Information Technologies Department (ITD) and BLD to work together and

cover the additional responsibilities. He hopes to have a replacement hired within the

next month. Fahnestock addressed questions and comments from the Committee.

Much discussion ensued. Fahnestock addressed the budget process and the

discussions that are needed with the Finance Department.

10.

Building Management (R. Fahnestock)

Geneva Children’s Business Fair

ITD/BLD Exec. Dir. Fahnestock presented the application for special use at the

judicial facilities in the Sixteenth Judicial Circuit. The Geneva Children's

Business Fair has requested to use the front parking area at the Kane County

Third Street Courthouse for the 5th Annual Geneva Children's Business Fair on

Saturday, August 10, 2024 from 9:00 a.m. to 3:00 p.m. This request has been

approved by Judge Boles.

RESULT:

MOVER:

SECONDER:

APPROVED BY VOICE VOTE

Mark Davoust

Leslie Juby

Geneva Concours d’Elegance

ITD/BLD Exec. Dir. Fahnestock presented the application for use of the judicial

facilities in the Sixteenth Judicial Circuit. The Geneva Concours d'Elegance,

NFP, has requested to use the parking area and lawn at the Kane County Third

Street Courthouse for the Invitational Automobile Event on August 25, 2024 from

5:30 a.m. to 6:00 p.m. This application has been approved by Judge Boles.

RESULT:

MOVER:

SECONDER:

APPROVED BY VOICE VOTE

Ron Ford

Dale Berman

Authorizing a Contract for Kane County Building Management Pavement

Management Services with Patriot Maintenance, Inc. (BID# 24-036-TS)

ITD/BLD Exec. Dir. Fahnestock provided additional information on this

resolution.

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Dale Berman

MOVER:

Ron Ford

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Davoust and Board Member Ford

AYE:

Board Member Gumz, Board Member Young and Ex-Officio

County Board Chair Pierog

ABSENT:

Authorizing a Contract Renewal for Kane County Janitorial Supplies with

Warehouse Direct (BID# 22-018)

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Dale Berman

MOVER:

Mark Davoust

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Davoust and Board Member Ford

AYE:

Board Member Gumz, Board Member Young and Ex-Officio

County Board Chair Pierog

ABSENT:

11.

Information Technology (C. Lasky)

Authorizing Purchase of Audio-Visual Equipment and Supplies from Conference

Technologies Inc. dba CTI

ITD CIO Lasky provided additional information on this resolution.

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Ron Ford

MOVER:

Mark Davoust

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Davoust and Board Member Ford

AYE:

Board Member Gumz, Board Member Young and Ex-Officio

County Board Chair Pierog

ABSENT:

Authorizing Purchase of Audio-Visual Equipment and Supplies for the 16th

Judicial Circuit Court from Conference Technologies Inc. dba CTI

ITD CIO Lasky provided additional information on this resolution.

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Dale Berman

MOVER:

Ron Ford

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Davoust and Board Member Ford

AYE:

Board Member Gumz, Board Member Young and Ex-Officio

County Board Chair Pierog

ABSENT:

12.

Mill Creek SSA (R. Fahnestock)

ITD/BLD Exec. Dir. Fahnestock reported that the Mill Creek Special Service Area

(MCSSA) has been working through sidewalk replacement and repair, and installing

ADA sidewalks. (Madam Chairman Pierog arrived in-person at 11:07 a.m.). He noted

that complaints have been received by several residents regarding this project. He

stated that this project is in week five and they are currently doing the restoration

portion of the project. In the near future, MCSSA will be working on another third of the

sidewalks in the area. He is seeking ways to do the work in a more incremental way to

lessen the disruption to residents. Fahnestock explained that this will cost more in

mobilization costs, but is unsure on how to complete this project without limiting the

amount of work done at one time. He spoke on the minimal budget MCSSA utilizes in

respect to the large concrete construction that is needed.

13.

Vehicles

Authorizing the Purchase of Three Vehicles for the Kane County Sheriff’s Office

KCSO Chief of Admin. Catich stated that the purchase of these vehicles were

budgeted within the FY2024 Budget. He spoke on the imminent need for these

vehicles.

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Mark Davoust

MOVER:

Dale Berman

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Davoust and Board Member Ford

AYE:

Board Member Gumz, Board Member Young and Ex-Officio

County Board Chair Pierog

ABSENT:

14.

New Business

County Board Member Bates asked if the cleaning products being used to

sanitize/clean the government facilities are chemical-free. BLD staff Braski stated that

all cleaning supplies used are green and safe for employees and visitors.

Madam Chairman Pierog explained that a couple of month's ago there were residents

that were handing out political flyers. She spoke on her concerns for their safety and

the business interruption they caused, especially during the collection of property taxes.

Pierog thanked Building Management staff, Fahnestock, and the Sheriff's Office for

their prudent action on this matter. With another round of property tax payments

coming up in September, Pierog would like to address this matter ahead of time. After

speaking to Fahnestock and the State's Attorney's Office, she was informed that a safe

gathering place could be established outside of Government Building A dedicated for

free speech. She noted that ITD/BLD Exec. Dir. Fahnestock has been looking into a

proper location for this free speech gathering area. Fahnestock explained the potential

location of this gathering place and the markers that would outline it. He noted that at

tax time, these select residents were approaching constituents that were dropping off

their tax payment at the drop box. He explained that staff directed them to go to a safer

area. Fahnestock spoke on the challenges of trying to find an appropriate space.

Discussion ensued.

15.

16.

Old Business

None.

Reports Placed On File

RESULT:

MOVER:

APPROVED BY UNANIMOUS CONSENT

Dale Berman

17.

Executive Session

The Administration Committee entered into Executive Session at 11:24 a.m. to discuss

the release of closed session minutes on a motion made by Ford, seconded by

Berman. Motion carried unanimously by roll call vote.

RESULT:

APPROVED BY ROLL CALL VOTE

Ron Ford

MOVER:

Dale Berman

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Davoust and Board Member Ford

AYE:

Board Member Gumz, Board Member Young and Ex-Officio

County Board Chair Pierog

ABSENT:

Release of Closed Session Minutes

18.

Open Session

The Committee returned to Open Session at 11:28 a.m. on a motion made by Ford,

seconded by Berman. Motion carried unanimously by voice vote.

RESULT:

APPROVED BY VOICE VOTE

Ron Ford

MOVER:

Dale Berman

SECONDER:

Vote on Release of Closed Session Minutes

RESULT:

MOVER:

APPROVED BY ROLL CALL VOTE

Dale Berman

Ron Ford

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Davoust and Board Member Ford

AYE:

Board Member Gumz, Board Member Young, Ex-Officio County

Board Chair Pierog and Ex-Officio County Board Vice Chair Tepe

ABSENT: