Government Center

719 S. Batavia Ave., Bldg. A

Geneva, IL 60134

Kane County

KC Administration Committee

Meeting Minutes

KIOUS, Juby, Berman, Davoust, Ford, Gumz, Young, ex-officios Pierog (County Chair) and

Tepe (County Vice Chair)

Wednesday, May 15, 2024

10:30 AM

County Board Room

Call To Order

Chairman Kious called the meeting to order at 10:31 AM.

Roll Call

Board Member Chris Kious, Board Member Leslie Juby, Dale

PRESENT:

Berman, Mark Davoust, Ron Ford, Michelle Gumz, David Young,

Corinne M. Pierog and Vern Tepe

Also present: Co. Bd. Members Bates*, Lewis, Linder*, Molina*, Roth, Strathmann;

ITD/BLD Exec. Dir. Fahnestock & staff Lasky, Thompson, Braski, Files, Smith, Peters;

Chief Judge Villa; Court Admin. O'Brien & staff Mathis; Fin. Exec. Dir. Hopkinson; OEM

Dir. Buziecki; KCHD Exec. Dir. Isaacson; and members of the press and public

including Jason Dwyer from Wight & Co.

Remote Attendance Requests

There were no remote attendance requests for today's meeting.

Approval of Minutes: April 10, 2024

RESULT:

MOVER:

APPROVED BY UNANIMOUS CONSENT

Michelle Gumz

Public Comment (Agenda Items)

None.

Public Comment (Non-Agenda Items)

None.

Finance Report

Monthly Finance Reports

Chairman Kious stated the monthly financial reports were on file. No additional

report was made.

Kious moved to agenda items 10C and 10D for discussion and vote.

Facilities Master Plan Update (Jason Dwyer, Wight & Co.)

BLD staff Files stated that the presentation today is similar to the one presented at the

April Committee of the Whole meeting. She noted that there were two changes made

to the Master Plan, which were modifying language and legal technicalities for the land

located to the north of the Kane County Judiciary Campus.

Wight & Co. President of Design & Construction, Jason Dwyer, provided the Facilities

Master Plan update. He recapped the Master Plan's process over the past year. He

reviewed the technical recommendation of Kane County's facilities. Dwyer listed the

challenges and priorities of this plan. He noted that this plan is adaptable and long-term

and is not permanently set. He provided the Phased Project Implementations over

short, mid, and long-term time periods. He noted that the County should continue

pursuing legislative change at the Judicial Center Site to allow development flexibility.

Dwyer provided a map depicting these projects and their proposed locations. Dwyer

and ITD/BLD Exec. Dir. Fahnestock addressed questions and comments from the

Committee. Much discussion ensued. (Committee Member Young left at 11:14 a.m.)

(Committee Member Young arrived remotely at 11:18 a.m.)

Committee Chairman Kious moved to agenda item 10A for a vote.

Executive Director's Report (R. Fahnestock)

None.

10.

Building Management (H. Thompson)

Adopting the Kane County Facilities Master Plan

Committee Member Ford motioned to move this resolution forward, Gumz

seconded. Motion failed by a 3-4 vote.

Committee Chairman Kious requested that the Administration Committee

provide their input on the Facilities Master Plan to ITD/BLD Exec. Dir.

Fahnestock before next month's Committee meeting. Further discussion

ensued.

Kious returned to the Executive Director's Report.

KC Finance and Budget Committee

RESULT:

MOVER:

MOVED FORWARD BY ROLL CALL VOTE

Ron Ford

Michelle Gumz

SECONDER:

Chris Kious, Board Member Berman and Board Member Ford

AYE:

Board Member Juby, Board Member Davoust, Board Member

Gumz and Board Member Young

NAY:

Authorizing a Contract with Family Flooring America for Kane County Flooring

Service (BID# 24-021-TK)

Committee Member Gumz motioned to hold this resolution over to next month's

Administration Committee meeting on Wednesday, June 12, 2024, Davoust

seconded. Motion carried unanimously by voice vote.

KC Administration Committee

RESULT:

HELD OVER

Michelle Gumz

Mark Davoust

MOVER:

SECONDER:

Authorizing Judicial Facility Construction Funds for General Construction

Services with MRRW Construction (BID# 23-032)

Chief Judge Villa explained that today, May 15, 2024 at 11:00 a.m., the Kane

County Bar Association will conduct their annual memorial service for those in

the legal community, such as judges and lawyers, who have passed. He noted

that the Bar Association has been hosting this service for over 100 years.

Villa introduced the following two resolutions. As Chief Judge, he would like to

be a good steward in leadership. He spoke on the 16th Judicial Circuit Court

facilities and staff. In his time as Chief Judge, he would like to focus on

additional improvements that could be made to the County's judiciary facilities,

such as revitalizing the Third Street Courthouse, and continue improving

technology at the Judicial Center. Villa explained that the County facilities are

like cars, if you maintain them, they will serve you for a long period of time.

Unfortunately, the judiciary facilities have lacked basic maintenance on a diligent

basis, such as the Third Street Courthouse. This Summer, construction will

begin at the Third Street Courthouse upgrading the Juror's Assembly Room,

which will include space for trainings and meetings. This will allow the Judiciary

to utilize two courtrooms that have not been used in decades. Additionally, the

lighting in the courthouse will be improved. Villa explained that the Kane County

Diagnostic Center (KCDC) will be provided two restrooms within their internal

office space. He stated that the Sixteenth Judicial Circuit Court received a grant

from the Administrative Office of the Illinois Courts (AOIC) of approximately

$106M. This grant will be utilized for improvements at the Judicial Center and

Third Street Courthouse for access to justice, recording in the courtrooms, and

proper video/audio. Villa thanked Building Management (BLD) and Information

Technologies (ITD) Executive Director and staff on their leadership and

guidance on these projects. ITD/BLD Exec. Dir. Fahnestock provided additional

construction needs of these projects. BLD staff Braski addressed questions and

comments from the Committee.

Committee Member Gumz motioned to move the following two resolutions

forward, Berman seconded. Motion carried unanimously by roll call vote.

Committee Chairman Kious moved back to the Facilities Master Plan Update.

KC Finance and Budget Committee

RESULT:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Michelle Gumz

TO:

MOVER:

SECONDER:

Dale Berman

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Ford, Board Member Gumz and Board Member Young

AYE:

Board Member Davoust

AWAY:

Authorizing MRRW Construction Services for the Judicial Technology

Modernization ARPA Project (BID# 23-032)

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Michelle Gumz

MOVER:

Dale Berman

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Ford, Board Member Gumz and Board Member Young

AYE:

Board Member Davoust

AWAY:

Authorizing the Kane County Board Chair to Work with the State's Attorney's

Office to Draft a Letter of Intent and a Purchase Agreement for a Building in

Aurora, Illinois

Chairman Kious moved agenda items 10E and 10F to after the Executive

Session.

After Executive Session, Committee Member Gumz motioned to move the

following two resolutions forward. Motion failed due to lack of second.

RESULT:

TABLED

Authorizing the Kane County Board Chair to Work with the State's Attorney's

Office to Draft a Letter of Intent and a Purchase Agreement for a Building in

Elgin, Illinois

RESULT:

TABLED

Authorizing a Pay Adjustment for Equity within a Pay Grade for a Promotion in

the Building Management Department

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Michelle Gumz

MOVER:

Dale Berman

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Davoust, Board Member Ford and Board Member Gumz

AYE:

Board Member Young

ABSENT:

11.

Information Technology (C. Lasky)

Authorizing an Agreement with Docusign Inc. for Electronic Signature Software

and Services

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Ron Ford

MOVER:

Dale Berman

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Davoust, Board Member Ford and Board Member Gumz

AYE:

Board Member Young

ABSENT:

Authorizing Job Title and Pay Grade Changes for the Information Technologies

Department

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Mark Davoust

MOVER:

Ron Ford

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Davoust, Board Member Ford and Board Member Gumz

AYE:

Board Member Young

ABSENT:

Authorizing Purchase of Technology Product Solutions and Related Services for

the Information Technologies Department with Carahsoft Technology

Corporation Through Omnia Partners (Contract# 23-6692-01)

KC Finance and Budget Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Dale Berman

MOVER:

Mark Davoust

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Davoust, Board Member Ford and Board Member Gumz

AYE:

Board Member Young

ABSENT:

12.

Mill Creek SSA (R. Fahnestock)

None.

13.

Vehicles

Authorizing the Purchase of Two Vehicles for the Office of Emergency

Management

OEM Dir. Buziecki provided additional information on this resolution.

KC Judicial/Public Safety Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Judicial/Public Safety Committee

Michelle Gumz

MOVER:

Dale Berman

SECONDER:

Chris Kious, Board Member Juby, Board Member Berman, Board

Member Davoust, Board Member Ford and Board Member Gumz

AYE:

Board Member Young

ABSENT:

New Business

14.

Presentation/Discussion: Property Usage Request

OEM Dir. Buziecki introduced the Property Usage Request. The request is to

reserve the parking lots of the Kane County Judicial Center on September 14,

2024 from 8:00 a.m. to 3:00 p.m. for a Touch-a-Truck (Emergency Response

Vehicles) and Preparedness Event. Buziecki shared that Chief Judge Villa

approved this event request. The Committee approved this request.

Committee ex-officio Tepe commended the Building Management Department

(BLD) on their diligent maintenance work on County facilities over the past few

years. He noted that the financial aspects of maintaining these buildings need to

be mentioned during the budget process.

15.

16.

Old Business

None.

Reports Placed On File

RESULT:

MOVER:

APPROVED BY UNANIMOUS CONSENT

Mark Davoust

17.

Executive Session

The Administration Committee moved into Executive Session at 11:52 a.m. to discuss

the purchase or lease of real property for the use of the public body on a motion made

by Berman, seconded Davoust. Motion carried unanimously by roll call vote.

The Committee returned to Open Session at 12:30 p.m. on a motion made by Ford,