Government Center

719 S. Batavia Ave., Bldg. A

Geneva, IL 60134

Kane County

KC Finance and Budget Committee

Meeting Minutes

BERMAN, Lenert, Juby, Lewis, Sanchez, Surges, Tepe & ex-officios Pierog (County Chair)

Wednesday, November 29, 2023

9:00 AM

County Board Room

Call To Order

Chairman Berman called the meeting to order at 9:02 AM.

Roll Call

Board Member Dale Berman

Board Member Bill Lenert

Board Member Leslie Juby

Board Member Anita Lewis

Board Member Jarett Sanchez

Board Member Vern Tepe

PRESENT

Ex-Officio County Board Chair Corinne M. Pierog

Board Member Clifford Surges

ABSENT

Also present: Co. Bd. members Allan*, Bates, Gumz, Kenyon, Kious, Molina*, Roth,

Strathmann*; Treasurer Lauzen & staff Cain; Auditor Wegman; Fin. Exec. Dir.

Hopkinson & staff Keitzman; ITD/BLD Exec. Dir. Fahnestock & staff Lasky*,

Thompson, Peters; State's Attorney Mosser & staff Frank, Ford, Vargas, Shepro, Hunt;

KCHD CFO Snowden*; KCAC Admin. Youngsteadt*; KaneComm Dir. Guthrie; HRM

Exec. Dir. Lobrillo; OCR Dir. Berger*; and members of the press and public.

Remote Attendance Requests

There were no remote attendance requests for today's meeting.

Approval of Minutes: October 25, 2023

RESULT:

MOVER:

APPROVED BY UNANIMOUS CONSENT

Vern Tepe

Public Comment (Agenda Items)

None.

Treasurer's Report (C. Lauzen)

Monthly Report

Treasurer Lauzen stated the monthly Treasurer's Report was on file. He

explained that he would like to review the contents of the report and address

public statements made against him. He reviewed the monthly Kane County

Treasurer's Portfolio Summary for the period ending October 31, 2023. He

spoke on the replacement process of the County's brokers. Lauzen explained

the two Request for Proposals (RFP) the that his office submitted regarding the

hiring of outside banking and financial services. He reviewed the "Projected"

versus "Promised" versus "Actual Performance Interest Earned" graph. This

month's improvements included the amounts of interest earned that goes to the

taxing districts in the County. Approximately $2.1M of interest income will be

given back to these agencies. As of October 30, 2023, there is approximately

$15.6M in interest earned. He predicted that as of November 2023, the County

will have earned approximately $16.6M in interest, minus the $2.1M that will be

distributed among local taxing districts. Lauzen shared the Kane County

Weighted Average Demand and Investment Yield graph. He explained the

contents of the graph. He reviewed the Investment Manager Performance

Portfolio Analysis Summary. He spoke on the Supplemental "Contextual"

Economic Data, which is a library of predicted values. This data is indicative on

how interest rates could fluctuate, along with economic financial information.

Lauzen reviewed the First American Bank's Compliance Report. He spoke on

the misinformation highlighted in the Kane County Chronicle that First American

Bank fired Kane County. He spoke on the meeting had with First American Bank

to address the banking issues with the Kane County Treasurer. He addressed

the state statute that addresses his obligations as a County Treasurer. Lauzen

spoke on a call he received by the President of the Illinois County Treasurer's

Association regarding the article published in the Kane County Chronicle.

Lauzen highlighted the County's $28M daily average deposits. He spoke on the

RFP and that there were three finalists: JP Morgan Chase, Wintrust, and the

County's current provider. He reviewed the RFP process.

Lauzen addressed the lack of a Transition Audit when he became Treasurer. He

spoke on the misinformation of a $400K bond that was reported missing. The

Treasurer's office reconciles all of the County's investments and publish it on a

monthly basis. Lastly, Lauzen addressed the police report that claimed a

financial deposit was made into a former employee's personal bank account of

over $1M. He explained that Byline Bank's Head of Retail Banking, Megan

Biggam, confirmed that Kane County's account with Byline was never accessed

inappropriately and at no time were Kane County's funds placed incorrectly into

an individual's personal account. Lauzen would like to look into pressing charges

on the falsely filed police report.

Auditor's Report (P. Wegman)

Monthly Report

Auditor Wegman stated the monthly Auditor's Report was on file. She explained

that the Auditor's Office has implemented the Procurement Card (PCard) Import

feature in the Tyler New World system. Today will be the first time they will be

processing input through the new system. Wegman commended ITD staff,

Carson Doll, for his work on this new PCard implementation system. She noted

that this will increase transparency of the County's financials.

Approving October 2023 Claims Paid

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Jarett Sanchez

MOVER:

Leslie Juby

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges, and Corinne M. Pierog

ABSENT:

Finance Director's Report (K. Hopkinson)

Monthly Finance Reports

Fin. Exec. Dir. Hopkinson stated the monthly financial reports were on file. She

explained that the Budget to Actual, PCard, and Accounts Payable Reports were

included in the packet. Moving forward, Hopkinson stated the financial reports

will include descriptive graphs and charts to make the information more

consumable for the County. She highlighted the General Fund - Operating

Revenues and Expenses graph. The estimated forecast of Fiscal Year 2023 is

that the General Fund will have $106M in revenue and $108.4M in expenses.

She reminded the Committee that at the last County Board meeting where the

Board passed the budget, a budget adjustment was made moving $1.8M of

American Rescue Plan Act (ARPA) interest to the General Fund. Because of

lack of financial information, this has been made public, which was needed. A

resolution addressing this matter will be brought to the County Board meeting on

December 12, 2023. Along with a resolution addressing the allocation for the

cost-of-living wage increases. Hopkinson reviewed the financial information

regarding Select Tax Revenues, such as Sales Tax, Local Use Tax, and County

Motor Fuel Tax. She provided information on the color coordinated variance

percentages. Hopkinson noted that the County should pay attention to the

Personal Property Replacement Tax. In 2023, the State allocated less then the

prior year, but more than budgeted. The State has indicated that the

mechanisms they have used to estimate their distribution amounts need to be

updated. Hopkinson spoke on the Cannabis Tax revenue. She explained that

this information was not able to be disclosed in the past because, according to

State law, the County did not have enough cannabis dispensaries. As of April

2023, the County has five dispensaries, making this information public. The

County has a 3.75% tax on adult use cannabis in unincorporated areas. This

revenue is credited to the County's General Fund. The County receives 8% of

the cannabis revenues deposited into the State of Illinois Cannabis Regulation

Fund. This revenue is credited to Special Revenue Fund #264 to be used for

prevention and law enforcement training. Hopkinson listed the County's

numerous Collective Bargaining Agreements. She spoke on the total salaries,

including overtime, by County offices/departments. These are gross salaries that

do not include reimbursements or benefits. Hopkinson highlighted the County's

energy costs. Hopkinson reviewed the current tasks of the Finance, Purchasing,

and Payroll departments. She announced that the payroll division will be

processing the 3% cost-of-living wage increase for non-union employees. She

spoke on the use of technology to save the time and County funds. Hopkinson

addressed questions and comments from the Committee.

New Business

Authorizing FY24 Public Defender’s Office Budget Adjustment

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Bill Lenert

MOVER:

Jarett Sanchez

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges, and Corinne M. Pierog

ABSENT:

Authorizing Buy Board National Purchasing Cooperative Agreement

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Anita Lewis

MOVER:

Jarett Sanchez

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges, and Corinne M. Pierog

ABSENT:

Authorizing a Contract for Kane County Annual Roof Inspection, Repair &

Replacement Services - (AS AMENDED ON floor)

Committee Member Juby addressed a mistake within the attachments of this

resolution. She stated that the $950 inspection per visit charge is already listed

under Building A, B, C, E, F, G. She noted that the total amount is $950 less

than stated, leaving the grand total cost being $28,050. Committee Member

Tepe modified his motion to include the correction, Lenert modified his second.

Motion carried unanimously by roll call vote.

KC Executive Committee

RESULT:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Vern Tepe

TO:

MOVER:

SECONDER:

Bill Lenert

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges, and Corinne M. Pierog

ABSENT:

Authorizing a Contract for Kane County Moving Services

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Jarett Sanchez

MOVER:

Leslie Juby

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges, and Corinne M. Pierog

ABSENT:

Authorization to Enter into Professional Services Contract for Collection of

Recyclable Materials with Eworks Electronic Services, Inc.

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Anita Lewis

MOVER:

Vern Tepe

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges, and Corinne M. Pierog

ABSENT:

Approving and Authorizing Execution of Agreement with Cannon Cochran

Management Services for Workers Compensation and Liability Claims Third

Party Administrator.

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Leslie Juby

MOVER:

Jarett Sanchez

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges, and Corinne M. Pierog

ABSENT:

Authorizing an Intergovernmental Agreement with the Village of West Dundee

and Eworks Electronics Services, Inc. for Operation of the West Dundee

Recycling Center in 2024

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Jarett Sanchez

MOVER:

Anita Lewis

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges, and Corinne M. Pierog

ABSENT:

Authorizing Collective Bargaining Agreement Between the County of Kane and

the Police Benevolent Labor Committee

KC Executive Committee

RESULT:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Jarett Sanchez

TO:

MOVER:

SECONDER:

Leslie Juby

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges, and Corinne M. Pierog

ABSENT:

Approving and Intergovernmental Agreement Between the City of Aurora and

the City of Elgin for the Execution of the 2023 Edward Byrne Memorial Justice

Assistance Grant (JAG) Program Award

(Madam Chairman Pierog arrived in-person at 10:02 a.m.)

KC Executive Committee

RESULT:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Leslie Juby

TO:

MOVER:

SECONDER:

Anita Lewis

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges

ABSENT:

Notification of Renewal of Sex Offender Treatment Services

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Jarett Sanchez

MOVER:

Bill Lenert

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges

ABSENT:

Authorizing Additional Funds to Kellenberger Electric for Judicial Technology

Modernization for the Kane County 16th Judicial Circuit Court

KC Executive Committee

RESULT:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Bill Lenert

TO:

MOVER:

SECONDER:

Jarett Sanchez

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges

ABSENT:

Authorize Acceptance of Supplemental Funding to Support Workforce Services

in Partnership with Chinese Mutual Aid Association and World Relief

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Anita Lewis

MOVER:

Leslie Juby

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges

ABSENT:

Authorizing Execution of a Pledge Agreement

Committee Member Lenert asked for clarification on the services of this

resolution. ITD/BLD Exec. Dir. Fahnestock stated that this is an agreement with

Untied Way for $60K per year to provide 2-1-1 services. The amount pays for

the call center that supports the services. He noted that about three months ago,

the County Board approved $180K be paid to United Way over the next three

years for these services. The funding will be covered by American Rescue Plan

Act (ARPA) funds.

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Jarett Sanchez

MOVER:

Anita Lewis

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges

ABSENT:

Authorization to Enter into Grant Agreements

KC Executive Committee

RESULT:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Bill Lenert

TO:

MOVER:

SECONDER:

Anita Lewis

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges

ABSENT:

Authorizing a Grant Agreement with the Illinois Criminal Justice Information

Authority for the Award of the Residential Substance Abuse Treatment Grant to

the Kane County Sheriff’s Office

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Bill Lenert

MOVER:

Jarett Sanchez

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges

ABSENT:

Authorizing the Kane County Sheriff’s Office Purchase of a Handheld X-Ray

Imaging System

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Jarett Sanchez

MOVER:

Leslie Juby

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges

ABSENT:

Approving the Kane County Per Diem Meal Rates for Calendar Year 2024

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Leslie Juby

MOVER:

Jarett Sanchez

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges

ABSENT:

Authorizing the Creation of a Special Fund for the Kane County Public

Defender’s Illinois Supreme Court Allocation

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Bill Lenert

MOVER:

Leslie Juby

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges

ABSENT:

Authorizing Salary Increase for the Executive Director of the Finance

Department

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Jarett Sanchez

MOVER:

Anita Lewis

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges

ABSENT:

Authorizing Salary Increase for the Executive Director of Information

Technologies and Building Management

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Bill Lenert

MOVER:

Anita Lewis

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges

ABSENT:

Authorizing Salary Increase for the Executive Director of the Human Resources

Management Department

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Vern Tepe

MOVER:

Anita Lewis

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges

ABSENT:

Authorizing Salary Increase for the Kane County Emergency Communications

Director of Communications

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Vern Tepe

MOVER:

Anita Lewis

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges

ABSENT:

Authorizing Salary Increase for the Supervisor of Assessments

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Bill Lenert

MOVER:

Jarett Sanchez

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges

ABSENT:

Authorizing Salary Increase for the Director of Development and Community

Services

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Anita Lewis

MOVER:

Jarett Sanchez

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges

ABSENT:

Authorizing Salary Increase for the Director of Environmental and Water

Resources

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Bill Lenert

MOVER:

Anita Lewis

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges

ABSENT:

Authorizing Salary Increase for the Administrator of Kane County Animal Control

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Leslie Juby

MOVER:

Jarett Sanchez

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges

ABSENT:

Authorizing Salary Increase for the Executive Director of the Health Department

KC Executive Committee

AA.

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Leslie Juby

MOVER:

Jarett Sanchez

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, Jarett

Sanchez, and Vern Tepe

AYE:

Clifford Surges

ABSENT:

10.

11.

Old Business

None.

Reports Placed On File

RESULT:

APPROVED BY VOICE VOTE

Jarett Sanchez

Leslie Juby

MOVER:

SECONDER:

Dale Berman, Bill Lenert, Leslie Juby, Anita Lewis, and Jarett

Sanchez

AYE:

Vern Tepe

NAY:

Clifford Surges

ABSENT:

12.

13.

14.

Committee Chairman's Comments

None.

Executive Session (if needed)

None.

Public Comment (Non-Agenda Items)

None.