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Kane County

KC Human Services Committee

Meeting Minutes

SURGES, Linder, Allan, Garcia, Gripe, Lewis, Tarver, ex-officios Roth (County Vice Chair) &

Pierog (County Chair)

Wednesday, September 10, 2025

9:00 AM

County Board Room

Call To Order

Chairman Surges called the meeting to order at 9:01 AM.

Roll Call

Board Member Clifford Surges

Board Member Michael Linder

Board Member Deborah Allan

Board Member Sonia Garcia

Board Member Jon Gripe

PRESENT

Board Member Anita Lewis

Ex-Officio County Board Vice Chair Bill Roth

Board Member Bill Tarver

REMOTE

ABSENT

Ex-Officio County Board Chair Corinne M. Pierog

Also present: Co. Bd. Members Juby, Kious*, Molina*, Strathmann*; HRM Exec. Dir.

Lobrillo & staff Davis, Larson; ITD CIO Lasky & staff Peters; KCAC Admin.

Youngsteadt*; BLD Dir. Harris; Special ASA Shepro; and members of the press and

public.

Remote Attendance Requests

Chairman Surges announced the remote attendance requests for today's meeting. He

asked the Committee if there were any objections to Committee Member Tarver

attending today's meeting remotely. There were no objections.

Approval of Minutes: July 9, 2025

RESULT:

MOVER:

APPROVED BY UNANIMOUS CONSENT

Sonia Garcia

Public Comment

None.

Monthly Financial Reports

Monthly Finance Reports

Chairman Surges stated the monthly financial reports were on file. No additional

report was made.

Department of Human Resource Management

Health Insurance

HRM Asst. Dir. Davis stated the Health Insurance Reports were on file. She

explained that the Blue Cross Blue Shield (BCBS) Invoice for July 2025 was

$1.4M. Referencing the Assured Partners Report, she addressed the break

down of the BCBS Invoice. Per request, she mentioned that the total number of

claims have been added to the report. She reviewed the total number of

participants of the BCBS Medical Expense Reimbursement Plan (MERP)

Program. Davis addressed questions and comments from the Committee.

Discussion ensued.

Risk Management

Risk Manager Larson stated the monthly Risk Management Report was on file.

He reviewed the top five locations where the most incidents have occurred

between December 1, 2024 through November 30, 2025 as of August 31, 2025.

She shared the Kane County Compensation Trend from the three policy periods

from December 1, 2022 through November 30, 2025, in descending order by

total incurred as of August 31, 2025. He spoke on the departments within the top

five locations where the losses were reported and the total incurred for each

cause code from December 1, 2024 through November 30, 2025. He stated that

the Sheriff's Office has had the largest number of claims. He explained that he

looked into the Kane County Sheriff's Office's (KCSO) claims to collect data on

the divisions, number of incidents, and total incurred with each incident. Larson

and HRM Exec. Dir. Lobrillo addressed questions and comments from the

Committee. Discussion ensued.

Referencing page 28, Larson shared the data collected from the Sheriff's

Office's Corrections Division from December 1, 2022 through July 30, 2025.

Further discussion ensued on the preventative incidents and the plausible

solutions.

Referencing page 29, he reviewed the data collected from the Court Security

and Public Safety Divisions of the Sheriff's Office. Larson addressed questions

and comments from the Committee. Discussion ensued.

Staffing

HRM Exec. Dir. Lobrillo stated the monthly Staffing Reports were on file.

Referencing the New Hires Report, she explained that County Departments are

not hiring. She stated that the Kane County Health Department (KCHD) and the

Kane County Animal Control (KCAC) has hired new staff.

Compliance

Monthly Training Report

HRM Lobrillo stated the monthly Compliance Report was on file. She explained

that the deadline of August 31, 2025 has passed and that those that have not

completed the annual Sexual Harassment Training would be notified.

Old Business

Chairman Surges explained that the Committee was challenged to come up with a

reporting system and/or performance indicators for department heads. He asked

Committee Member Lewis for an update on this.

Committee Member Lewis explained that Committee Member Gripe contacted

surrounding counties to collect documents used to evaluate department heads. She

stated that the document provided by DuPage County was straightforward and

uncomplicated. She noted that this document would be emailed to all Committee

Members for their input. She suggested that the performance appraisals on department

heads and those that fall under them on their employment anniversary. Additionally,

she stated that when an appraisal is conducted with a department head, it should be

done in closed session in a committee.

Surges explained that the 24 member County Board continues to struggle with the

hierarchy of who reports to whom. He spoke on his misunderstanding as to why it is so

difficult to tell the directors who they report to. He questioned the direct chain of

command to address potential issues. He stated that if the County Board chooses to

conduct performance evaluations, they must be non-arbitrary and consistent for all

department heads. He explained that this would not be a performance evaluation

based on wage increases. This would simply be an evaluation of department heads on

their employment anniversary to ask for their goals, needs, et cetera. Much discussion

ensued.

Special ASA Shepro explained that the County Board's structure is governance by

committee per statute. He stated that this varies based upon the Committee Chairman,

the Committee make-up, and the option of forwarding an item to the County Board

Chairman when the Committee does not want to be involved. For example, Shepro

stated that the City of Chicago has a weak mayor form of government under the State's

Constitution. The mayor typically is the one that is in charge, but the City Council does

have the choice to determine their status in government and allow the mayor to be the

presiding officer. Shepro suspects that the Human Services Committee would find that

committees are different related to size and personalities. Further discussion ensued

on the authority of committees over department heads and how to go about

implementing performance evaluations for department heads.

Authorizing Contract Extension for Workers Compensation and Liability Claims

Third Party Administrator

HRM Exec. Dir. Lobrillo stated that this was passed at the last Human Services

Committee meeting. However, the State's Attorney's Office (SAO) pointed out

that there was an issue regarding the term. Lobrillo stated that the adjustments

have been made that the SAO recommended. Additionally, Cannon Cochran

Management Services, Inc. (CCMSI) has accepted the adjustments. Lobrillo

stated that this resolution is before the Committee to provide the recommended

edits and make the notable changes.

KC Executive Committee

RESULT:

TO:

MOVED FORWARD BY ROLL CALL VOTE

KC Executive Committee

Sonia Garcia

MOVER:

Michael Linder

SECONDER:

Clifford Surges, Michael Linder, Deborah Allan, Sonia Garcia,

Jon Gripe, Anita Lewis, and Bill Tarver

AYE:

Corinne M. Pierog

ABSENT:

New Business

10.

Authorizing the County to Contract with Humana Inc. to Provide the 2026

Healthcare Continuation Coverage for Medicare Eligible Retired and Disabled

Employees and Surviving Spouses

HRM Exec. Dir. Lobrillo introduced this resolution. She explained that State

Pension Code requires that local government provide continuing benefits for

retired and disabled employees and their spouses that have a pension. She

noted that this does not require that the County pay anything towards the

coverage, but that it is offered. She explained that those under the age of 65 can

continue under the current plan. However, those that are 65 years of age or

older need to apply for Medicare, in which the County would offer a Medicare

supplement to cover the requirement of the Pension Code. Lobrillo stated that

this resolution pertains to the Medicare supplement that the County provides.

She explained that this is a fully insured plan, which is a premium that the

participant pays. She noted that the premium is established by Humana. She

explained that the dollar amount will increase to $30.00 for a single person and

$60.00 for a couple. She noted that this does not cost the County any money.

Lobrillo addressed questions and comments from the Committee. Discussion

ensued.

Lobrillo added that those that are under the age of 65 are covered by the

County's self insurance plan. For those that have over 15 years of service with

the County, the County pays 10% of the premium. Further discussion ensued.

KC Finance and Budget Committee

RESULT:

MOVED FORWARD BY ROLL CALL VOTE

KC Finance and Budget Committee

Anita Lewis

TO:

MOVER:

SECONDER:

Jon Gripe

Clifford Surges, Michael Linder, Deborah Allan, Sonia Garcia,

Jon Gripe, Anita Lewis, and Bill Tarver

AYE:

Corinne M. Pierog

ABSENT:

2026 Benefits Enrollment Process

HRM Exec. Dir. Lobrillo introduced the 2026 Benefits Enrollment Process

discussion. She explained that after discussions with the Information

Technologies Department (ITD), it was found that Tyler Technologies New

World System has a module, in which the County already owns and operates.

Even though, there will be implementation costs, this will be a less expense for

the County. Lobrillo explained that the benefits of using this system is that it

utilizes eSuite, which the employees are already familiar with when accessing

their personal information. She stated that employees would use the eSuite

system for their open enrollment. She presented a notice that was sent out to all

County employees on August 27, 2025, explaining that all dependants need to

be properly listed in the system before Open Enrollment begins to ensure

coverage. She asked that all employees complete this task as soon as possible.

She stated that if there are any questions, to reach out to the Human Resource

Management (HRM) Department. Discussion ensued.

Extended Illness Policy Update

HRM Exec. Dir. Lobrillo introduced the Extended Illness Policy Update

discussion. She reviewed the current Extended Illness Leave. She stated there

has been much discussion through employees and unions on Parental Leave.

She explained that the County currently has Extended Illness Leave, but it does

not apply to Parental Leave. Extended Illness Leave is only for the employee's

own medical condition and up to three days per year for a medical condition of a

family member. Lobrillo explained that the proposed changes would allow the

Extended Illness Leave to include Non-Medical Parental Leave that is open to

mothers, fathers, and adoptive parents. She noted that this would allow parents

to take up to 12 weeks off, which is allowable by the Family and Medical Leave

Act. She stated that this would be subject to accrued hours. Lobrillo addressed

questions and comments from the Committee. Much discussion ensued.

(Committee Member Tarver left at 10:07 a.m.)

The Committee provided consensus to move forward with receiving department

input, approval of the State's Attorney's Office on preferred language, and

drafting a resolution to potentially change the Extended Illness Leave Policy to

include Parental Leave.

11.

Reports Placed On File