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AUTHORIZING PROCESS AND PAYMENT FOR TAX BILL POSTAGE
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WHEREAS, pursuant to 55 ILCS 5/3-10005.1, the County Treasurer shall control the internal operations of his office and procure necessary equipment, materials and services to perform the duties of his office; and
WHEREAS, it is the responsibility of the County Treasurer, as the County Collector, to ensure that property tax collections are conducted in a secure and efficient manner; and
WHEREAS, the Kane County Treasurer's Office worked with the Purchasing Department to issue a solicitation (RFP 26-008-TK) for Real Estate Tax Bill Printing and Transmission Services, and through Resolution 26-106, the Kane County Board authorized the County Treasurer to contract and make payments to The Master's Touch, LLC ("Vendor"), for Real Estate Tax Bill Printing and Transmission Services; and
WHEREAS, the Vendor for tax bill printing and transmission services worked with the County Treasurer's Office to identify an option for the County to purchase postage and deposit funds to the Vendor's postage permit number, rather than mailing tax bills using the County's postage permit number; and
WHEREAS, using the Kane County postage permit requires the Vendor to estimate the quantity of envelopes needed for tax bill transmission, including an additional amount to account for spoilage and unanticipated variance in the final count, however, if the Vendor uses envelopes with its postage permit, then there will be no need to account for spoilage or overrun when printing tax bill envelopes; and
WHEREAS, using envelopes with the vendor's postage permit will help the County minimize any potential disruption to the printing and transmission of tax bills in Kane County in the unlikely event of a disaster during the printing process; and
WHEREAS, the County Treasurer's Office and the Kane County Building Management Department, which includes the C...
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