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AUTHORIZING RENEWAL OF A SUPPORT SERVICES CONTRACT FOR THE HOMELESS MANAGEMENT INFORMATION SYSTEM
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WHEREAS, the Office of Community Reinvestment oversees the Continuum of Care for Kane County, a network of social services agencies that coordinates services for the homeless population with the goal of fostering self-sufficiency; and
WHEREAS, the agencies utilize the County's Homeless Management Information System (HMIS) to track and report client needs and services, and the cost of the system is covered with Federal funds from the U.S. Department of Housing and Urban Development (HUD); and
WHEREAS, the County requires the services of an information technologies consultant to adequately support the Homeless Management Information System and conducted a Request for Proposals (RFP) process in 2021 to obtain said services, resulting in the award of a contract to Pathways Community Network Institute (PCNI); and
WHEREAS, PCNI has performed well under their contract, which may be renewed for up to four successive twelve-month periods provided funds from HUD are awarded to the County to cover the cost of said renewal periods; and
WHEREAS, HUD has awarded funds to the County to cover HMIS costs for the period July 1, 2024 to June 30, 2025, and a portion of said award has been budgeted for PCNI's contract renewal; and
WHEREAS, the cost of said renewal is both reasonable and appropriate.
NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Kane County Board Chairman and/or the Director of the Office of Community Reinvestment are authorized to execute an agreement with Pathways Community Network Institute for HMIS support services effective July 1, 2024 through June 30, 2025, in an amount not to exceed $46,332.46 (Forty-Six Thousand, Three Hundred Thirty-Two and 46/100 Dollars), and to submit certifications, reports, and other documents required by HUD to complete HMIS ...
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