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Authorizing Additional Expenditure of Funds for Online Marketplace and Maintenance, Repair, and Operations (MRO) Supplies & Equipment
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WHEREAS, Pursuant to article VII, section 10, of the Illinois Constitution of 1970, and the Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., the County is permitted to procure materials, services, supplies, equipment, construction and construction-related services through other governmental agencies, provided certain conditions are satisfied; a
WHEREAS, Article VI, Division 3, Section 2-221 of the Kane County Code permits joint purchasing when the procurements are made pursuant to a written agreement, competitive selection procedures were used, the intent is not to circumvent competitive bidding, and the county is authorized under law or regulation to contract with another government agency; and
WHEREAS, OMNIA Partners is a cooperative purchasing organization that aggregates the purchasing power of governmental entities nationwide; and
WHEREAS, OMNIA Partners offers access to cooperative purchasing agreements that have been awarded through a request for proposal competitive solicitation issued by a governmental entity, also known as a principal procurement agency; and
WHEREAS, in order for another governmental entity, also known as a participating public agency, to utilize agreements available through OMNIA Partners, the participating agency may execute a Master Intergovernmental Cooperative Purchasing Agreement (“MICPA”); and
WHEREAS, the MICPA is an agreement between the principal procurement agencies and the participating public agencies that permits the participating public agencies to purchase products pursuant to the master agreements executed by the principal procurement agencies and the third-party businesses; and
WHEREAS, the Purchasing Department of Kane wishes to execute the MICPA in order to cooperatively utilize master agreements made available through OMNIA Partners in accordance with Article VI, Division 3, Section 2-221 of the Kane County Code.
WHEREAS, the Kane County Building Management Department desires to utilize the Omnia Partners Cooperative with Grainger to purchase from the Grainger Online Marketplace and Maintenance, Repair and Operations (MRO) Supplies & Equipment; and
WHEREAS, the Omnia Partners contract was publicly bid by Region 4 Education Service Center (ESC) of Houston, Texas and is available under Contract Number: R192002; and
WHEREAS, the Omnia Partners contract was awarded from April 1, 2020 through March 31, 2023 with the option to renew for two (2) additional one (1) year periods through March 31, 2025; and
WHEREAS, the Omnia Partners contract was publicly bid by Region 4 Education Service Center (ESC) of Houston, Texas and is available under Contract Number: MA3461; and
WHEREAS, the Omnia Partners contract was awarded from May 6, 2020 through May 5, 2025 with no renewal options; and
WHEREAS, Kane County has used the Omnia Partners contract in the past; and
WHEREAS, this purchase calls for the use of funds during multiple budget years; and
WHEREAS, the Building Management Department has had additional needs throughout the County Offices and Departments to purchase online marketplace and maintenance, repair and operations (MRO) supplies & equipment through Grainger. Due to the additional needs, Building Management has the need to add One Hundred Thousand Dollars $100,000 to the per fiscal year amount making the total Four Hundred Thousand Dollars $400,000 per fiscal year; and
WHEREAS, Kane County acknowledges the necessity of the appropriation of such funds from multiple County funds and line items at a cost not to exceed $400,000 per year.
NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Building Management Department is hereby authorized and directed to expend a not to exceed Four hundred thousand ($400,000) per year utilizing the Omnia Partners Cooperative to purchase Online Marketplace and Maintenance, Repair and Operations (MRO) Supplies & Equipment through Grainger contract #MA3461 through May 5, 2025 and Grainger contract #R192002 to be paid from various line items as needed for departments and offices.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the Kane County Board Chairman and the Building Management Department are authorized and directed to purchase and enter into joint purchasing agreements with OMNIA Partners, Region 4 Education Service Center (ESC) of Houston, Texas (Contract R192002) and Grainger for the purchase of building materials, tools, and supplies.
Line Item: 001.080.080.52110, 001.080.080.52160, various
Line Item Description: Repairs and Maint- Buildings/equipment, Various
Was Personnel/Item/Service approved in original budget or a subsequent budget revision? Yes
Are funds currently available for this Personnel/Item/Service in the specific line item? Yes
If funds are not currently available in the specified line item, where are the funds available? N/A
Passed by the Kane County Board on October 10, 2023.
_________________________ _________________________
John A. Cunningham, MBA, J.D. Corinne M. Pierog MA, MBA
Clerk, County Board Chairman, County Board
Kane County, Illinois Kane County, Illinois
Vote: