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Approving Personal Expense Voucher Reimbursement Requests
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WHEREAS, the Local Government Travel Expense Control Act (50 ILCS 150/1 et seq.) requires Kane County to regulate the reimbursement of all travel, meal, and lodging expenses of officers and employees; and
WHEREAS, the Travel Policy in the Kane County Financial Policies provides that travel reimbursement claims must be documented on a personal expense voucher and submitted to the Auditor’s Office with approval by an employee’s supervisor or other designated party and supporting documentation within sixty (60) days of the travel date; and
WHEREAS, the Travel Policy provides that the travel expense policy is administered by and any exceptions must be approved by the Auditor; and
WHEREAS, the following travel reimbursement requests were submitted to the Auditor’s Office more than sixty (60) days after the travel date, but otherwise contain all documentation that is required under the Travel Policy in the Kane County Financial Policies; and
WHEREAS, the Auditor’s Office brings this resolution for the County Board to review the submitted requests and to consider authorizing an exception to the Travel Policy that is set out in the Kane County Financial Policies; and
WHEREAS, these reimbursements may be considered taxable income under Internal Revenue Service regulations as they exceed the sixty (60) day requirement.
NOW, THEREFORE, BE IT RESOLVED that the following travel reimbursement requests are hereby approved by the Kane County Board:
[Batch #s] [Amounts]
2025-00015641 $ 338.76
2025-00015895 $ 206.57
2025-00016020 $ 475.64
2025-00016206 $ 530.03
2025-00016468 $1,748.09
2025-00016547 $ 22.12
2025-00016579 $ 56.00
2025-00015171 $ 41.02
2025-00016212 $ 25.48
2025-00016771 $ 93.66
2025-00016811 $ 540.03
Total $4,077.40
Passed by the Kane County Board on December 9, 2025.
____________________________ ____________________________
John A. Cunningham, MBA, JD, JD Corinne M. Pierog MA, MBA
Clerk, County Board Chairman, County Board
Kane County, Illinois Kane County, Illinois
Vote: