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Authorizing an Emergency Appropriation and Budget Adjustment for Fiscal Year 2024 for the Upgrade of the Kane County Voting System, Hardware, Software, and Related Services with Hart InterCivic
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WHEREAS, the Kane County Clerk’s Office is responsible for the voting and elections systems and service in the County of Kane; and
WHEREAS, Kane County Board resolution 05-211 authorized the purchase of the election system and services from Hart InterCivic, Austin, Texas; and
WHEREAS, Hart InterCivic proposed to upgrade the voting system, hardware, software, and related services at a cost of $7,061,405; and
WHEREAS, Hart InterCivic proposed to provide License and Support services for the voting system for five-years at a cost of $225,734 per year with an annual increase not to exceed four percent; and
WHEREAS, Hart InterCivic proposed to provide an Extended Warranty for the voting system for five-years at a fixed price of $104,280 per year; and
WHEREAS, Hart InterCivic proposed a five-year agreement to upgrade the Kane County voting system, hardware, software, and related services at a total cost of $8,805,453.16; and
WHEREAS, Kane County Board resolution 23-335 authorized a fiscal year 2023 budget adjustment and five-year agreement with Hart InterCivic, Austin, Texas for the upgrade of the voting and election system including hardware, software, and related services in an amount not to exceed $8,805,453.16 with $7,391,419 to be paid in fiscal year 2023 from fund line item 500.800.801.70120 Special Purpose Equipment; and
WHEREAS, the Kane County Clerk’s Office received voting system, hardware, software, and related services from Hart InterCivic totaling $775,598.03 in fiscal year 2023 and therefore paid invoices in fiscal year 2023 totaling $775,598.03; and
WHEREAS, the Kane County Clerk’s Office requires a fiscal year 2024 budget adjustment and Emergency Appropriation for the remaining balance of $6,615,820.97 for the upgrade of the voting and election system including hardware, software, and related services to complete the project.
NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the capital budget for fiscal year 2024 and the corresponding budget adjustment, emergency appropriation, and expense are authorized for the upgrade of the voting and election system including hardware, software, and related services with Hart InterCivic, Austin, Texas in an amount not to exceed $6,615,820.97 to be paid from fund line item 500.800.801.70120 Special Purpose Equipment.
BE IT FURTHER RESOLVED by the Kane County Board that the following budget adjustments and emergency appropriation be made to the fiscal year 2024 budget in the amount $6,615,820.97.
500.800.000.39900 Fund Balance Utilization +6,615,820.97
500.800.801.70120 Special Purpose Equipment +6,615,820.97
Line Item: 500.800.801.70120
Line Item Description: Special Purpose Equipment
Was Personnel/Item/Service approved in original budget or a subsequent budget revision? No
Are funds currently available for this Personnel/Item/Service in the specific line item? Yes
If funds are not currently available in the specified line item, where are the funds available?
Cash on Hand, Fund Balance Utilization
Passed by the Kane County Board on April 9, 2024.
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John A. Cunningham, MBA, JD, JD Corinne M. Pierog MA, MBA
Clerk, County Board Chairman, County Board
Kane County, Illinois Kane County, Illinois
Vote: