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Approving a Budget Adjustment for Software Service Agreement
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WHEREAS, Court Services is mandated by 730 ILCS 110, the Probation and Probation Officers Act, to take charge of and watch over all persons placed on probation, preserving complete and accurate records of the person’s term of probation including case notes, investigations, court records, assessments, and other personal and confidential information required by the Administrative Office of Illinois Courts (AOIC); and
WHEREAS, the 16th Judicial Circuit has an existing contract with Tyler Technologies Inc. for a case management system for the court’s records that is utilized by the Judicial Partners including the Circuit Clerk, Judiciary, State’s Attorney, and Public Defender; and
WHEREAS, 730 ILCS 110/15.1 (f) allows for Court Services to use monies from the probation fees fund, upon the direction of the Chief Judge, to support the standards required by the AOIC and facilitate services to the probationers placed under our charge; and
WHEREAS, section 2-216(E) of the Kane County Code, Procedures for Purchase of Items Not Suitable for Competitive Bid, 50 ILCS 5/5- 1022 (c), allows for the purchase of additional proprietary licensing for computer software and databases that have previously been competitively procured without requiring an additional competitive bid for the additional services; and
WHEREAS, Court Services’ staff efficiency and productivity will benefit from an integration with the 16th Judicial Circuit’s current CMS provider, Tyler Technologies Inc.; and
WHEREAS, Court Services has evaluated the Tyler Technology Inc. software for its applicable use, it meets the standards set forth by the AOIC, and the process of modification and implementation have been negotiated satisfactorily; and
WHEREAS, the Chief Judge has entered into a Software as a Service Agreement with Tyler Technologies, Inc. to provide software and support for a probation case management system, effective January 3, 2024.
NOW, THEREFORE, BE IT RESOLVED that the Kane County Board approves of the following transfer of funds and adjustment to the Fiscal Year 2024 budget to provide funding for the Court Services’ Software as a Service Agreement with Tyler Technologies, Inc.:
-$575,561 270.10000 Cash and Investments
+$575,561 270.430.460.50340 Software Licensing Cost
Line Item: 270.430.460.50340
Line Item Description: Probation Fees, Software Licensing Cost
Was Personnel/Item/Service approved in original budget or a subsequent budget revision? Yes
Are funds currently available for this Personnel/Item/Service in the specific line item? Yes
If funds are not currently available in the specified line item, where are the funds available?
N/A
Passed by the Kane County Board on March 12, 2024.
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John A. Cunningham, MBA, JD, JD Corinne M. Pierog MA, MBA
Clerk, County Board Chairman, County Board
Kane County, Illinois Kane County, Illinois
Vote: