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Authorization to Enter into a Contract Extension for Annual Audit Services With Baker Tilly US, LLP
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WHEREAS, the County of Kane procured the professional services of Baker Tilly US, LLP in FY 2019 to audit its basic financial statements, audit certain supplementary information, perform limited procedures on required supplemental information, perform certain agreed upon procedures, generate specified financial reports and provide certain in-relation-to opinions, and wishes to renew the contract for the fifth in a renewable five year contract, for the Fiscal Year ending November 30, 2023; and
WHEREAS, based on the analysis of the proposals received, Baker Tilly US, LLP was selected to perform the auditing services in FY19 for the fixed cost of $107,000 for the first year, with the option to renew annually for four additional one year periods at predetermined fixed rates of $110,210 the second year, $113,510 the third year, $116,900 the fourth year, and $120,420 the fifth year; and
WHEREAS, in order for the County to meet compliance requirements over federal awards in accordance with the Uniform Guidance, the County’s audit of controls and compliance over federal awards (the “Single Audit”) must include testing of those controls and compliance over federal awards. Due to the unique, complex nature of the Coronavirus Relief Fund, the Emergency Rental Assistance Fund, and the American Rescue Plan Fund, Baker Tilly is required to conduct auditing procedures that expand beyond typical federal award testing required for the more traditional federal programs administered by the County. For this reason, the County and Baker Tilly hereby mutually agree to amend the aforesaid contract for Fiscal Year 2023 audit services to include additional testing of the Coronavirus Relief Fund, the Emergency Rental Assistance Fund, and the American Rescue Plan Fund for an additional fee not to exceed $16,000; and
WHEREAS, the County is required to implement new Governmental Accounting Standards Board (GASB) statements #91 - Conduit Debt Obligations, #94 - Public-Private and Public-Public Partnerships and Availability Payment Arrangements, #96 - Subscription-Based Information Technology Arrangements, #99 - Omnibus 2022, #100 - Accounting Changes and Error Corrections, and #101 - Compensated Absences and such implementation shall require additional auditing services for an additional fee not to exceed $10,000.
NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof is authorized to enter into a one year contract renewal with Baker Tilly US, LLP, Oak Brook, IL for the provision of auditing services for the fifth year in the five year renewable contract for a fixed price of $120,420 with an additional not-to-exceed amount of $16,000 to cover the cost of additional testing of federal awards, and with an additional not-to-exceed amount of $10,000 to cover the cost of auditing the implementation of various new GASB statements, for a total cost of $146,420.
BE IT FURTHER RESOLVED that the Kane County Board appropriate the amount of One Hundred Forty Six Thousand Four Hundred Twenty Dollars ($146,420) from the General Fund #001, Line Item #50130, Certified Audit Contract to pay for the audit services.
Line Item:
001.040.040.50130
Line Item Description:
Certified Audit Contract
Was Personnel/Item/Service approved in original budget or a subsequent budget revision?
Yes
Are funds currently available for this Personnel/Item/Service in the specific line item?
Yes
If funds are not currently available in the specified line item, where are the funds available?
N/A
Passed by the Kane County Board on November 14, 2023.
_________________________ _________________________
John A. Cunningham, MBA, J.D. Corinne M. Pierog MA, MBA
Clerk, County Board Chairman, County Board
Kane County, Illinois Kane County, Illinois
Vote: