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Authorizing a Contract Extension for Kane County HVAC Maintenance & Repair Services with 1 Source Mechanical, Inc., Hartwig Mechanical, Inc., Air Comfort, LLC., R.J. O’Neil, Inc., and F.E. Moran, Inc. Mechanical Services for the Building Management Department (BID# 23-007)
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WHEREAS, bids were solicited for the Kane County HVAC Maintenance & Repair Services (BID#23-007) for facilities maintained by Building Management throughout the County of Kane. Building Management outsources HVAC Maintenance and Repair Services which cannot be performed in-house by County staff; and
WHEREAS, the contracts cover the maintenance and repairs of all HVAC equipment at Kane County Government facilities, and Building Management anticipates service and project needs up to One Million Dollars ($1,000,000) per fiscal year. The responsive and responsible bidders for HVAC maintenance and repair services are 1.) 1 Source Mechanical, Inc. of Dekalb, IL; 2.) Hartwig Mechanical Inc. of Harvard, IL; 3.) Air Comfort LLC. of Broadview, IL; 4.) R.J. O’Neil, Inc. of Montgomery, IL; and 5.) F.E. Moran Inc. Mechanical services of Northbrook, IL; and
WHEREAS, 1 Source Mechanical, Hartwig Mechanical, and R.J. O’Neil, will be on an “as needed”, on call basis, at the per hour rates cited in their respective contracts which will remain the same for this one (1) year extension; and
WHEREAS, F.E. Moran has a price increase of MMS: $162/hour MMS Auto: $162/hour that will be reflected in this one (1) year extension; and
WHEREAS, Air Comfort has a price increase of $170/hour that will be reflected in this one (1) year extension; and
WHEREAS, Resolution No. 23-63 authorized the initial two (2) year contract with three (3) one (1) year extensions. This is the first one (1) year extension; and
WHEREAS, accordingly, appropriate funds have been budgeted for the FY2025 Building Management budget.
NOW, THEREFORE, BE IT RESOLVED that the Kane County Board that the Chairman thereof is hereby authorized and directed to execute contract extensions with 1.) 1 Source Mechanical, Inc. of Dekalb, IL; 2.) Hartwig Mechanical Inc. of Harvard, IL; 3.) Air Comfort LLC. of Broadview, IL; 4.) R.J. O’Neil, Inc. of Montgomery, IL; and 5.) F.E. Moran Inc. Mechanical services of Northbrook, IL for HVAC Maintenance & Repair Services on an “as needed”, on call basis, for the first One (1) year extension in an amount up to One Million Dollars ($1,000,000) per fiscal year.
Line Item: 001.080.080.52110, 500.800.805.72010, Various
Line Item Description: Repairs and Maint-Buildings/grounds, Capital, Various
Was Personnel/Item/Service approved in original budget or a subsequent budget revision? Y
Are funds currently available for this Personnel/Item/Service in the specific line item? Y
If funds are not currently available in the specified line item, where are the funds available? N/A
Passed by the Kane County Board on December 10, 2024.
____________________________ ____________________________
John A. Cunningham, MBA, JD, JD Corinne M. Pierog MA, MBA
Clerk, County Board Chairman, County Board
Kane County, Illinois Kane County, Illinois
Vote: