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Amending the Sick and Personal and Extended Illness Leave Policy to the Personnel Policy Handbook
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WHEREAS, the Human Service Committee from time to time recommends that additions be made to the Kane County Personnel Handbook to provide guidance and establish procedures for County departments to ensure compliance with all applicable regulations; and
WHEREAS, a policy to provide protection for eligible employees against loss of income because of illness or personal needs; and
WHEREAS, to ensure that protection, the County has made provisions for sick and personal leave in accordance with the Illinois Paid Leave for All Workers Act (820 ILCS 192/5 et seq.) as well as for Extended Illness Leave.
NOW, THEREFORE, BE IT RESOLVED that the Kane County Board that the Sick and Personal and Extended Illness Leave Policy as set forth below is hereby added to the Kane County Personnel Policy Handbook.
Policy
It is the policy of Kane County to provide protection for eligible employees against loss of income because of illness or personal needs. To ensure that protection, the County has made provisions for sick and personal leave in accordance with the Illinois Paid Leave for All Workers Act (820 ILCS 192/5 et seq.) as well as for Extended Illness Leave. Sick and Personal and Extended Illness Leave pay is based on the employee's regular workweek and straight-time rate in effect when the leave is taken.
Eligibility
All employees paid on an hourly or salary basis under the jurisdiction of the County Board are subject to this policy. Employees subject to a policy of an elected official with internal control over operations of their office, collective bargaining agreement, contract, statute, or ordinance shall receive paid leave according to the applicable policy, collective bargaining agreement, contract, statute, or ordinance.
A. Sick and Personal Leave
Guidelines
1. Sick and Personal Leave Accumulation: “Sick and Personal Leave Year” is defined as the 12-month period beginning on December 1st of each year. All employees will accrue sick and personal leave at a rate of one hour for every 40 worked up to a maximum of 40 total hours.
New employees begin accruing at hire and are eligible to use Sick and Personal Leave after 90 days of continuous employment.
2. Sick and Personal Leave Utilization: Sick and Personal leave may be utilized for any reason the employee chooses and the employee is not required to provide a reason or provide documentation in support of the leave. Employees must specify to their supervisor their intention to use Sick and Personal Leave. If the need for leave is foreseeable, the employee must provide 7 calendar days’ notice to their supervisor of the need for leave. If the need for leave is not foreseeable, the employee shall provide such notice as is practicable once the employee is aware of the need for leave. Sick and Personal leave must be used in one-hour increments. Nothing in this policy grants an employee the right to utilize more than 40 hours of Sick and Personal Leave within a Sick and Personal Leave Year.
3. Sick and Personal Leave Payment at Termination: Employees will not be compensated for unused Sick and Personal Leave at termination of employment. If an employee is re-hired within 12 months of their separation of employment, previously accrued leave that had not been used by the employee shall be reinstated.
B. Extended Illness Leave
Guidelines
1. Extended Illness Leave Accumulation: Eligible employees will be credited with one (1) day of Extended Illness leave per month after the completion of six (6) months of continuous County employment. Unused extended sick leave will carry over from year to year and may accumulate to a maximum of 240 days.
2. Extended Illness Leave Utilization: Extended Illness Leave is intended to provide employees with protection during periods when the employee is under a doctor's care at home or is hospitalized during periods of personal injury, illness, or maternity. Extended Illness is not intended for use during routine medical care such as office visits, dental cleanings, or other scheduled visits unless such visit results in a period of incapacity.
An employee may use Extended Illness Leave for their own illness or period of incapacity. A physician’s note or medical certification is required to support the use of Extended Illness Leave. An employee may use up to three (3) days of Extended Illness Leave per fiscal year to care for a spouse, child, or parent. Physician’s note or medical certificate that establishes the need for time to care for a family member must include the employee’s name as the needed caregiver.
3. Extended Illness Leave at Termination of Employment: No payment for unused extended sick leave is made at termination. Employees retiring with an Illinois Municipal Retirement Fund (IMRF) pension effective within 60 days of their termination date may be eligible for up to one (1) year of additional pension service for unused extended sick leave at the rate of one month for every twenty days or fraction thereof (1:20) subject to the rules and limitations established by IMRF. Converted extended sick leave cannot be used to meet the minimum service requirements for pension eligibility.
Passed by the Kane County Board on November 14, 2023
_________________________ _________________________
John A. Cunningham, MBA, J.D. Corinne M. Pierog MA, MBA
Clerk, County Board Chairman, County Board
Kane County, Illinois Kane County, Illinois
Vote: