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Authorizing the Purchase of Kane County’s Time and Attendance Software and Related Services Through Ascentis Corporation
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WHEREAS, Kane County utilizes the NovaTime and Attendance SaaS system for various Kane County offices and departments and new offices and departments have and continue to utilize said system requiring adjustments to the licenses, system requirements, and maintenance; and
WHEREAS, the Ascentis Corporation software expires 10/31/2024 and the Kane County Information Technologies Department would like to renew services going forward through Ascentis Corporation; and
WHEREAS, Kane County code section 2-216 provides that the purchase of computer software, computer hardware, and computer databases that have been competitively procured and that require additional proprietary licensing, software integrations, software development, software maintenance, computer hardware maintenance, database maintenance, software support services, database support services and computer hardware support services are not suitable for competitive procurement and may be authorized by the County Board; and
WHEREAS, the use of time and attendance software and related services through Ascentis Corporation will use the funds beyond the present budget year and the County of Kane acknowledges the necessity of the appropriation of such funds.
NOW, THEREFORE, BE IT RESOLVED that the Kane County Board that the Information Technologies Department is authorized to continue the use of Time and Attendance Software and related services through Ascentis Corporation for FY2024 in an amount not to exceed Forty Thousand Dollars ($40,000) with a not to exceed 5% increase for each year thereafter.
Line Item: 001.800.801.50340, Various
Line Item Description: Software Licensing, Various
Was Personnel/Item/Service approved in original budget or a subsequent budget revision? Y
Are funds currently available for this Personnel/Item/Service in the specific line item? Y
If funds are not currently available in the specified line item, where are the funds available? N/A
Passed by the Kane County Board on December 10, 2024.
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John A. Cunningham, MBA, JD, JD Corinne M. Pierog MA, MBA
Clerk, County Board Chairman, County Board
Kane County, Illinois Kane County, Illinois
Vote: