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Authorizing the Expenditure of Funds for Technology Products and Services
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WHEREAS, pursuant to article VII, section 10, of the Illinois Constitution of 1970, and the Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., the County is permitted to procure materials, services, supplies, equipment, construction and construction-related services through other governmental agencies, provided certain conditions are satisfied; and
WHEREAS, Article VI, Division 3, Section 2-221 of the Kane County Code permits joint purchasing when the procurements are made pursuant to a written agreement, competitive selection procedures were used, the intent is not to circumvent competitive bidding, and the county is authorized under law or regulation to contract with another government agency; and
WHEREAS, Sourcewell is a public entity that offers a variety of cooperative purchasing options; and
WHEREAS, in order for a unit of local government to utilize agreements available through Sourcewell, a unit of local government may execute the Sourcewell Agreement, which constitutes an intergovernmental agreement between Sourcewell and the unit of local government in accordance with Article VI, Division 3, Section 2-221 of the Kane County Code; and
WHEREAS, Resolution 22-226 resolved that the Purchasing Director, or her designee, was authorized to execute the intergovernmental agreement with Sourcewell on behalf of the County; and
WHEREAS, Resolution 22-226 authorized the utilization any other Sourcewell master agreements upon review and approval of the States Attorney’s Office; and
WHEREAS, the Kane County Information Technologies Department desires to utilize the Sourcewell Partners Cooperative with Mitel Business Systems to purchase Telecom Phone Systems, Mass Notification, & Cellular Solutions with Telcom Innovations Group, LLC and Heartland Business Systems as authorized resellers; and
WHEREAS, the Sourcewell Partners contract was publicly bid and is available under Contract Number: 120122-MBS; and
WHEREAS, the Sourcewell Partners contract number 120122-MBS was awarded through March 8, 2027. This contract may be extended for a one additional year at Sourcewell’s discretion ending March 8, 2028; and
WHEREAS, Kane County has used the Sourcewell Partners contract in the past; and
WHEREAS, this purchase calls for the use of funds during multiple budget years; and
WHEREAS, Kane County acknowledges the necessity of the appropriation of such funds from multiple County funds and line items at a cost not to exceed $150,000 per fiscal year.
NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Information Technologies Department is hereby authorized to expend not to exceed One hundred and fifty thousand Dollars ($150,000) per fiscal year utilizing the Sourcewell Cooperative to purchase Telecom Phone Systems, Mass Notification, & Cellular Solutions contract #120122-MBS through March 8, 2027 to be paid from various line items as needed for departments and offices.
NOW, THEREFORE, BE IT FURTHER RESOLVED by the Kane County Board that the Chairman thereof and the Information Technologies Department are authorized to purchase and enter into joint purchasing agreements with Sourcewell Partners, (Contract # 120122-MBS), and Mitel Business Systems for the purchase of Telecom Phone Systems, Mass Notification, & Cellular Solutions with Telcom Innovations Group, LLC and Heartland Business Systems being authorized resellers.
Passed by the Kane County Board on September 12, 2023.
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John A. Cunningham, MBA, J.D. Corinne M. Pierog MA, MBA
Clerk, County Board Chairman, County Board
Kane County, Illinois Kane County, Illinois
Vote: