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Authorizing an Approval to Enter into Agreement with Patagonia Health for Electronic Health Record (RFP 25-030-TK)
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WHEREAS, the Standards of Privacy of Individually Identifiable Health Information (“Privacy Rule”) establishes a set of national standards for the protection of certain health information. The Privacy Rule is to assure that individuals’ health information is properly protected while allowing the flow of health information needed to provide and promote high quality health care and to protect the public’s health and wellbeing. The U. S. Department of Health and Human Services (HHS) issued the Privacy Rule to implement the requirement of the Health Insurance Portability and Accountability Act of 1996 (HIPAA); and
WHEREAS, the Kane County Health Department seeks to implement a Health Insurance Portability and Accountability Act (HIPAA) compliant electronic health record (EHR) system specific to public health operations, including ease of use, connectivity to state and local systems, streamlining medical records, management and patient scheduling, to improve technological advancement; and
WHEREAS, a competitive request for proposals (RFP 25-030-TK) was developed and released through the Kane County Purchasing Department. A total of ten (10) responses were received, and per a meticulous screening and evaluation process, those respondents were thoroughly reviewed, scored, and their qualifications vetted, the highest ranked provider were choses as finalist; and
WHEREAS, Patagonia Health was selected through this competitive process to provide an electronic health record, practice management, and billing system; and
WHEREAS, the total cost to contract with Patagonia Health for an integrated, federally certified, Electronic Health Record (EHR) Year 1 $119,076.37, Year 2 $47,929.19, Year 3 $49,846.36.
NOW, THEREFORE, BE IT RESOLVED that the Kane County Board be, and hereby is, authorized to enter into a contract with Patagonia Health of Cary, NC., for the total of $216,851.92 to serve as the vendor for Kane County Health Department.
Line Item: 350.580.631.50150 and 350.580.631.60060
Line Item Description: Support System Implementation and Computer Software - Non Capital
Was Personnel/Item/Service approved in original budget or a subsequent budget revision? Yes
Are funds currently available for this Personnel/Item/Service in the specific line item? Yes
If funds are not currently available in the specified line item, where are the funds available?
N/A
Passed by the Kane County Board on November 10, 2026.
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John A. Cunningham, MBA, JD, JD Corinne M. Pierog MA, MBA
Clerk, County Board Chairman, County Board
Kane County, Illinois Kane County, Illinois
Vote: