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Authorizing an Agreement Extension for Architect, Engineer, and Construction Manager at Risk Services Contract(s)
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WHEREAS, proposals have been solicited for Statements of Interest and Qualifications for Architect, Engineer and Construction Manager at Risk services (RFQ #42-020). These services would be to evaluate Kane County's current and future capacity needs, to develop a facilities improvement plan and to be the Prime(s) on future A&E projects. A total of thirteen (13) proposals were received by the 2:00 pm deadline and opened publicly on Wednesday, October 21, 2020; and
WHEREAS, five (5) finalists were chosen and per a meticulous screening process, those respondents were thoroughly reviewed, scored, and their qualifications vetted. It has been determined that it is in the best interest of the County to split the awarding of the architectural, engineering & construction management services contract between the three best qualified bidders, as per bid documents and specifications: Wight & Company of Darien, IL, Healy, Bender, Patton & Been, Inc. of Naperville, IL and Helmuth, Obata & Kassabaum, Inc. (HOK) of Chicago, IL; and
WHEREAS, per resolution# 21-365 the bid by Healy, Bender, Patton & Been, Inc. was a joint bid with R.C. Wegman Construction Company; and
WHEREAS, these three vendor contracts will be for the provision of architectural, engineering and construction management services at various on-site projects at all Kane County facilities and the Mill Creek SSA on an "as needed" basis as indicated in the contract; and
WHEREAS, all project assignments will be made in accordance with and within Kane County budgetary constraints at the direction of Building Management; and
WHEREAS, it is the intention of Building Management to develop a county-wide architectural master plan which would outline a timeline of architectural projects to be followed over a specified course of time. This would include a thorough assessment of all Kane County facilities and prioritization of improvements, optimizing budgetary allocations; and
WHEREAS, in the event, that due to unforeseen circumstance, any of the firms is either disqualified or relationship(s) severed, the County reserves the right to choose a new Firm(s) from the original five finalists from RFQ#42-020; and
WHEREAS, under RFQ#42-020 and resolution numbers 21-202 & 21-365 the contract is for a two (2) year term with an option to extend for three (3) additional one (1) year terms to be mutually agreed upon by all parties.
WHEREAS, these are all multi-year contracts and accordingly, combined "not to exceed" fund amounts of Seven Hundred Thousand Dollars ($700,000) per year, have been budgeted for these three contracts for the second one (1) year extension from the Building Management budget; and
WHEREAS, this is the second of three (3) one (1) year renewals; and
NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof is hereby authorized and directed to execute a simultaneous contract extension for an additional one (1) year term for Architect, Engineer and Construction Manager at Risk services contracts with Wight & Company, 2500 North Frontage Road, Darien, IL 60561, Healy, Bender, Patton & Been, Inc., 4040 Helene Ave, Naperville, IL 60564 jointly with R.C. Wegman Construction Company, 750 Morton Ave, Aurora, IL 60506 and Helmuth, Obata & Kassabaum, Inc. (HOK) 333 South Wabash Ave, 14th Floor, Chicago, IL 60604 for a combined "not to exceed" amount of Seven Hundred Thousand Dollars ($700,000) for the one (1) year contract extension.
Line Item: Various
Line Item Description: Contractual
Was Personnel/Item/Service approved in original budget or a subsequent budget revision? Yes
Are funds currently available for this Personnel/Item/Service in the specific line item? Yes
If funds are not currently available in the specified line item, where are the funds available? N/A
Passed by the Kane County Board on November 14, 2023.
_________________________ _________________________
John A. Cunningham, MBA, J.D. Corinne M. Pierog MA, MBA
Clerk, County Board Chairman, County Board
Kane County, Illinois Kane County, Illinois
Vote: