File #: TMP-24-3000   
Type: Resolution Status: Reported to County Board
File created: 10/2/2024 In control: County Board
On agenda: 11/12/2024 Final action:
Title: AUTHORIZING AMENDMENT OF COURT CASE MANAGEMENT SYSTEM AGREEMENT & A CLIENT SUCCESS MANAGEMENT AND CONSULTING AGREEMENT WITH TYLER TECHNOLOGIES, INC.
Attachments: 1. Exec. Sum., 2. , 3. , 4.

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Authorizing Amendment of Court Case Management System Agreement & a Client Success Management and Consulting Agreement with Tyler Technologies, Inc.

 

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WHEREAS, the Kane County Information Technologies Department is responsible for the Tyler Court Case Management system utilized by the Circuit Clerk, Judiciary, State’s Attorney, Public Defender and various other court agencies; and

 

WHEREAS, the Judicial Public Safety Strategic Planning and Technology Commission reviews and makes recommendations to the County Board regarding issues related to the Court Case Management System and related items; and

 

WHEREAS, Kane County issued an RFP (27-013) for Justice Case Management Systems for each of the Circuit Clerk/Judiciary, Public Defender, and State’s Attorney’s Offices and Tyler Technologies, Inc. was selected (Resolution No. 14-238); and

 

WHEREAS, it is the recommendation of the Judicial Public Safety Strategic Planning and Technology Commission that the County continue to utilize the services of a support account manager to provide dedicated support for project management; and

 

WHEREAS, the cost breakdown is as follows:  Odyssey Case Manager: $472,971, OCR: $8,352, eNotify: $11,054, Client Success Manager (CSAM) $55,698, Client Solutions Consulting (CSC) $55,000, Additional support, software and integrations: $70,000 for a total per fiscal year for 2025 of Six Hundred Seventy-Three Thousand Seventy-Five Dollars ($673,075) with an annual increase not to exceed 5% per year through FY2029; and

 

WHEREAS, this agreement calls for the use of funds beyond the present budget year and the County of Kane acknowledges the necessity of the appropriation of such funds.

 

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof is hereby authorized and directed to sign the amendment to our support and maintenance agreement for the Tyler Technologies Odyssey / Enterprise Justice Court Case Management System; and

 

NOW, THEREFORE, BE IT FURTHER RESOLVED by the Kane County Board that the Chairman thereof is hereby authorized and directed to sign the Client Success Management and Consulting agreement with Tyler Technologies, Inc.; and

 

NOW, THEREFORE, BE IT ALSO FURTHER RESOLVED by the Kane County Board that the Information Technologies Department is hereby authorized to expend Six Hundred Seventy-Three Thousand Seventy-Five Dollars ($673,075) to Tyler Technologies, Inc. for Fiscal year 2025 with an annual increase not to exceed five percent (5%) per year through FY2029.

 

Line Item: 127.800.812.50340, Various

Line Item Description: Software Licensing Cost, Various

Was Personnel/Item/Service approved in original budget or a subsequent budget revision? Yes

Are funds currently available for this Personnel/Item/Service in the specific line item? Yes

If funds are not currently available in the specified line item, where are the funds available? N/A

 

Passed by the Kane County Board on November 12, 2024.

 

 

 ____________________________               ____________________________

John A. Cunningham, MBA, JD, JD               Corinne M. Pierog MA, MBA

Clerk, County Board                                       Chairman, County Board

Kane County, Illinois                                       Kane County, Illinois

 

Vote: