title
Authorizing a Contract Extension for Kane County HVAC Maintenance & Repair Services with 1 Source Mechanical, Inc., Hartwig Mechanical, Inc., Air Comfort, LLC, R.J. O'Neil, Inc., and F.E. Moran, Inc. Mechanical Services for the Building Management Department (BID# 23-007)
body
WHEREAS, bids were solicited for the Kane County HVAC Maintenance & Repair Services (BID# 23-007) for facilities maintained by Building Management throughout the County of Kane. Building Management outsources HVAC Maintenance and Repair Services which cannot be performed in-house by County staff; and
WHEREAS, the contracts cover the maintenance and repairs of all HVAC equipment at Kane County Government facilities, and Building Management anticipates service and project needs up to One Million Dollars ($1,000,000) per fiscal year. The responsive and responsible bidders for HVAC Maintenance and repair services are 1.) 1 Source Mechanical, Inc. of Dekalb, IL; 2.) Hartwig Mechanical, Inc. of Harvard, IL; 3.) Air Comfort, LLC. of Broadview, IL; 4.) R.J. O’Neil, Inc. of Montgomery, IL; and 5.) F.E. Moran, Inc. Mechanical Services of Northbrook, IL; and
WHEREAS, Hartwig Mechanical will be on an “as needed”, on call basis, at the per hour rates cited in their respective contract which will remain the same for this one (1) year extension; and
WHEREAS, F.E. Moran, Inc. Mechanical Services will be on an “as needed”, on call basis, at the per hour rates cited in their first year extension of $162/hour which will remain the same for this one (1) year extension; and
WHEREAS, 1 Source Mechanical, Inc. will be on an “as needed”, on call basis and has a price increase of $164/hour Monday-Friday, Overtime Monday-Friday, afterhours, and Saturday’s $238/hour, Sunday’s and holidays $312/hour and material markup is 15%. These rates will be reflected in this one (1) year extension; and
WHEREAS, Air Comfort, LLC will be on an “as needed”, on call basis and has a price increase of $185/hour that will be reflected in this one (1) year extension; and
WHEREAS, R.J. O’Neil will be on an “as needed”, on call basis and has a price increase of $150/hour for regular hours, $210/hour for overtime and $285.50/hour for double time that will be reflected in this one (1) year extension; and
WHEREAS, Resolution No. 23-63 authorized the initial two (2) year contract with three (3) one (1) year extensions. This is the second one (1) year extension; and
WHEREAS, accordingly, appropriate funds have been budgeted for the FY2026 Building Management budget.
NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof is hereby authorized and directed to execute contract extensions with 1.) 1 Source Mechanical, Inc. of Dekalb, IL; 2.) Hartwig Mechanical, Inc. of Harvard, IL; 3,) Air Comfort, LLC. of Broadview, IL; 4.) R.J O’Neil, Inc. of Montgomery, IL; and 5.) F.E. Moran, Inc. Mechanical Services of Northbrook, IL for the second One (1) year contract extension in an amount not to exceed One Million Dollars ($1,000,000) per fiscal year.
Line Item: 001.080.080.52110, 500.800.805.72010, Various
Line Item Description: Repairs and Maint-Buildings/Grounds, Capital, Various
Was Personnel/Item/Service approved in original budget or a subsequent budget revision? Yes
Are funds currently available for this Personnel/Item/Service in the specific line item? Yes
If funds are not currently available in the specified line item, where are the funds available? N/A
Passed by the Kane County Board on December 9, 2025.
____________________________ ____________________________
John A. Cunningham, MBA, JD, JD Corinne M. Pierog MA, MBA
Clerk, County Board Chairman, County Board
Kane County, Illinois Kane County, Illinois
Vote: