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Authorizing Expenditure of Funds for Documents and Records Management with Laserfiche Through OMNIA Partners (Contract# 01-158)
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WHEREAS, pursuant to article VII, section 10, of the Illinois Constitution of 1970, and the Intergovernmental Cooperation Act, 5ILCS 220/1, et seq., the County is permitted to procure materials, services, supplies, equipment, construction and construction-related services through other governmental agencies, provided certain conditions are satisfied; and
WHEREAS, Article VI, Division 3, Section 2-221 of the Kane County Code permits joint purchasing when the procurements are made pursuant to a written agreement, competitive selection procedures were used, the intent is not to circumvent competitive bidding, and the County is authorized under law or regulation to contract with another government agency; and
WHEREAS, OMNIA Partners is a cooperative purchasing organization that aggregates the purchasing power of governmental entities nationwide; and
WHEREAS, OMNIA Partners offers access to cooperative purchasing agreements that have been awarded through a request for proposal competitive solicitation issued by a governmental entity, also known as a principal procurement agency; and
WHEREAS, in order for another governmental entity, also known as a participating public agency, to utilize agreements through OMNIA Partners, the participating agency may execute a Master Intergovernmental Cooperative Purchasing Agreement (“MICPA”); and
WHEREAS, the MICPA is an agreement between the principal procurement agencies and the participating public agencies that permits the participating public agencies to purchase products pursuant to the master agreements executed by the principal procurement agencies and the third-party businesses; and
WHEREAS, the Kane County Information Technologies Department desires to utilize the OMNIA Partners Cooperative with Laserfiche and OPG-3, Inc. as a reseller to purchase documents and records management software, systems, and services; and
WHEREAS, the OMNIA Partners contract was publicly bid by the Region 14 Education Service Center, and is available under contract number: 01-158; and
WHEREAS, the OMNIA Partners contract number: 01-158 was awarded from December 1, 2022 through November 30, 2025 with the option to renew for two (2) additional one-year periods through November 30, 2027; and
WHEREAS, Kane County has used OMNIA Partners contracts in the past; and
WHEREAS, these purchases call for the use of funds during multiple budget years; and
WHEREAS, Kane County acknowledges the necessity of the appropriation of such funds from multiple County funds and line items at a cost not to exceed One Hundred and Fifty Thousand Dollars ($150,000) per fiscal year.
NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Information Technologies Department is hereby authorized to expend a not to exceed amount of One Hundred and Fifty Thousand Dollars ($150,000) per fiscal year for the purchase of documents and records management software, systems, and services through Laserfiche with OPG-3, Inc. as a reseller through November 30, 2025 to be paid from various line items as needed for all Kane County Government Departments and Offices.
Line Item: 390.060.337.50340, various
Line Item Description: Click or tap here to enter text. Riverboat Software, various
Was Personnel/Item/Service approved in original budget or a subsequent budget revision? Yes
Are funds currently available for this Personnel/Item/Service in the specific line item? Yes
If funds are not currently available in the specified line item, where are the funds available? N/A
Passed by the Kane County Board on May 14, 2024.
____________________________ ____________________________
John A. Cunningham, MBA, JD, JD Corinne M. Pierog MA, MBA
Clerk, County Board Chairman, County Board
Kane County, Illinois Kane County, Illinois
Vote: