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Authorizing a Contract Extension for Architect, Engineer, and Construction Manager Services Contract(s) (RFQ# 42-020)
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WHEREAS, proposals have been solicited for Statements of Interest and Qualifications for Architect, Engineer and Construction Manager services (RFQ#42-020). These services would be to evaluate Kane County’s current and future capacity needs, to develop a facilities improvement plan and to be the Prime(s) on future A&E projects. A total of thirteen (13) proposals were received by the 2:00 pm deadline and opened publicly Wednesday, October 21, 2020; and
WHEREAS, five (5) finalists were chosen and per a screening process, scored and their qualifications vetted. It has been determined that it is in the best interest of the County to split the awarding of the architectural, engineering & construction management services contract between the three best qualified bidders, as per bid documents and specifications: 1.) Wight & Company of Darien, IL, 2.) Healy Bender, Patton & Been, Inc. of Naperville, IL and 3.) Helmuth, Obata & Kassabaum, Inc. (HOK) of Chicago, IL; and
WHEREAS, per Resolution No: 21-365 the bid by Healy, Bender, Patton & Been, Inc. was a joint bid with R.C. Wegman Construction Company; and
WHEREAS, these three vendor contracts will be for the provision of architectural, engineering and construction management services at various on-site projects at all Kane County facilities and the Mill Creek SSA on an “as needed” basis as indicated in the contract; and
WHEREAS, all project assignments will be made in accordance with and within Kane County budgetary constraints at the direction of Building Management; and
WHEREAS, it is the intention of Building Management to develop a county-wide architectural master plan which would outline a timeline of architectural projects to be followed over a specified course of time. This would include a thorough assessment of all Kane County facilities and prioritization of improvements, optimizing budgetary allocations; and
WHEREAS, in the event, that due to unforeseen circumstance, any of the firms is either disqualified or relationship(s) severed, the County reserve the right to choose a new Firm(s) from the original five finalists from RFQ#42-020; and
WHEREAS, under RFQ#42-020 and resolution numbers 21-202 & 21-365 the contract is for a two (2) year term with an option to extend for three (3) additional one (1) year terms to be mutually agreed upon by all parties.
WHEREAS, these are all multi-year contracts and accordingly, combined “not to exceed” fund amounts of Seven Hundred Thousand Dollars ($700,000) per year, have been budgeted for these three contracts for the second, of three one (1) year extension from the Building Management budget; and
NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof of hereby authorized and directed to execute a simultaneous contract extension for an additional one (1) year term for Architect, Engineer and Construction Manager at Risk services contract with 1.) Wight & Company, 2500 North Frontage Road, Darien, IL 60561 (Expiring April 12, 2025), 2.) Healy, Bender, Patton & Been, Inc., 4040 Helene Ave, Naperville, IL 60564 jointly with R.C. Wegman Construction Company, 750 Morton Ave, Aurora, IL 60506 (Expiring April 22, 2025) and 3.) Helmuth, Obata & Kassabaum, Inc. (HOK) 333 South Wabash Ave, 14th Floor, Chicago, IL 60604 (Expiring April 12, 2025) for a combined not to exceed amount of Seven Hundred Thousand Dollars ($700,000) for the second one (1) year contract extension.
Line Item: 500.800.805.50150, Various
Line Item Description: Contractual/Consulting Services, Various
Was Personnel/Item/Service approved in original budget or a subsequent budget revision? Yes
Are funds currently available for this Personnel/Item/Service in the specific line item? Yes
If funds are not currently available in the specified line item, where are the funds available? N/A
Passed by the Kane County Board on March 12, 2024.
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John A. Cunningham, MBA, JD, JD Corinne M. Pierog MA, MBA
Clerk, County Board Chairman, County Board
Kane County, Illinois Kane County, Illinois
Vote: