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Authorizing a Contract Extension for the Purchase of Gasoline and Diesel Fuel for the Kane County Division of Transportation, Sheriff’s Department, Building Management, City of Aurora, and the Kane County Forest Preserve District- (Bid 22-045)
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WHEREAS, bids had been solicited and received by the Kane County Purchasing Department for the purchase and bulk delivery of gasoline and diesel fuel to the Kane County Division of Transportation (KDOT), Sheriff’s Department, Building Management, The City of Aurora, and the Kane County Forest Preserve District, and, approved by Resolution 22-372, with an option to extend the contract for two (2) one-year terms; and
WHEREAS, Petroleum Traders Corporation (tanker delivery) of P.O. Box 2357, Fort Wayne, IN 46801, and Al Warren Oil Co., Inc., (wagon delivery), 1646 Summer St. Hammond, IN 46320 are the lowest responsive, responsible bidders for the delivery of all fuel products per bid specifications based on the “low side” as published in the “Oil Price Information Service (OPIS) Price Index”. Staff was able to negotiate with both vendors who agreed to a (2) two-year contract extension under the same terms and conditions and with no increase in the “mark-up cost”. The service period is from December 1, 2023, to November 30, 2025, at the following “Markup Cost”:
Petroleum Traders Corporation - Tanker Delivery (Division of Transportation, City of Aurora)
Regular Gasoline (no lead) $0.0289 per gallon
Bio Diesel Fuel #2 (B5) $0.0390 per gallon
Pre-Blend Winter Mixture 50 #1clear / 50 #2 $0.0487 per gallon
Pre-Blend Winter Mixture 80/20 $0.0390 per gallon
Al Warren Oil Co., Inc. - Wagon Delivery (Kane County Sherriff’s Office, Building Management, Forest Preserve, and City of Aurora
Regular Gasoline (no lead) - Sheriff’s location $0.1250 per gallon
Bio Diesel Fuel #2 (B5) - Sheriff’s location $0.1250 per gallon
Generator Diesel Fuel #2 (B5) $0.7500 per gallon
Generator Diesel Fuel #2 (B5) - Winter Blend $0.7500 per gallon
WHEREAS, the gasoline and diesel fuel shall be delivered by Petroleum Traders Corporation and Al Warren Oil Co., Inc., to the various locations and deposited in both the underground and aboveground tanks as specified within the solicitation document; and
WHEREAS, the Kane County Division of Transportation, the Sheriff's Department and Building Management find that the low bids of Petroleum Traders Corporation of Fort Wayne, IN, and Al Warren Oil Co., Inc., of Hammond, IN for the sale and bulk delivery of fuel products as specified per Kane County Bid 22-045 Gasoline and Diesel Fuel be accepted for the optional two-year term. The contract price for No-Lead Gasoline and all Bio Diesel Fuels shall be based on the low side of “The OPIS Price Index” plus the above listed “markup” per gallon.
NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman is authorized and directed to execute a two-year contract extension for bulk Gasoline and Bio Diesel Fuel with Petroleum Traders Corporation of Fort Wayne, IN, and Al Warren Oil Co., Inc. of Hammond, IN upon approval or commencing December 1, 2023 to November 30, 2025.
Line Item: 300.520.520.63040, 001.380.380.63040, 001.080.080.63040
Line Item Description: Fuel - Vehicles, Fuel - Vehicles
Was Personnel/Item/Service approved in original budget or a subsequent budget revision? Yes
Are funds currently available for this Personnel/Item/Service in the specific line item? Yes
If funds are not currently available in the specified line item, where are the funds available? N/A
Passed by the Kane County Board on November 14, 2023.
_________________________ _________________________
John A. Cunningham, MBA, J.D. Corinne M. Pierog MA, MBA
Clerk, County Board Chairman, County Board
Kane County, Illinois Kane County, Illinois
Vote: