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Authorizing the Replacement of the Chillers at the Judicial Center
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WHEREAS, the chillers that are located at the Judicial Center campus are failing due to end of life. They have been evaluated and need to be replaced; and
WHEREAS, Building Management outsources HVAC maintenance and repair services which cannot be performed in-house by County staff; and
WHEREAS, Resolution No. 23-63 authorized utilizing F.E. Moran for HVAC Maintenance & Repair services (BID #23-007) for facilities maintained by Building Management throughout the County of Kane in the amount of One Million Dollars ($1,000,000); and
WHEREAS, the Kane County Building Management Department desires to utilize the Omnia Partners Cooperative, Johnson Controls, and F.E. Moran to purchase HVAC Equipment, Installation, Services and Related Products; and
WHEREAS, OMNIA Partners is a cooperative purchasing organization that aggregates the purchasing power of governmental entities nationwide; and
WHEREAS, OMNIA Partners offers access to cooperative purchasing agreements that have been awarded through a request for proposal competitive solicitation issued by a governmental entity, also known as a principal procurement agency; and
WHEREAS, pursuant to article VII, section 10, of the Illinois Constitution of 1970, and the Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., the County is permitted to procure materials, services, supplies, equipment, construction and construction-related services through other governmental agencies, provided certain conditions are satisfied; and
WHEREAS, Article VI, Division 3, Section 2-221 of the Kane County Code permits joint purchasing when the procurements are made pursuant to a written agreement, competitive selection procedures were used, the intent is not to circumvent competitive bidding, and the county is authorized under law or regulation to contract with another government agency; and
WHEREAS, in order for another governmental entity, also known as a participating public agency, to utilize agreements available through OMNIA Partners, the participating agency may execute a Master Intergovernmental Cooperative Purchasing Agreement ("MICPA"); and
WHEREAS, the MICPA is an agreement between the principal procurement agencies and the participating public agencies that permits the participating public agencies to purchase products pursuant to the master agreements executed by the principal procurement agencies and the third-party businesses; and
WHEREAS, the Purchasing Department of Kane wishes to execute the MICPA in order to cooperatively utilize master agreements made available through OMNIA Partners in accordance with Article VI, Division 3, Section 2-221 of the Kane County Code.
WHEREAS, the Omnia Partners contract was publicly bid by Region 4 Education Service Center (ESC) of Houston, Texas and is available under contract Number: R200402; and
WHEREAS, the Omnia Partners contract number R200402 was awarded from October 1, 2020 through September 30, 2023 with the option to renew for two (2) additional one-year periods through September 30, 2025 which was renewed through April 30, 2024; and
WHEREAS, Kane County has used the Omnia Partners contract in the past; and
WHEREAS, the cost of the chiller replacement through OMNIA Partners, Johnson Controls, and F.E. Moran is Two Million Dollars ($2,000,000);
NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof is authorized to enter into joint purchasing agreements with OMNIA Partners (Contract#R200402), Johnson Controls, and F.E. Moran for the purchase of HVAC Equipment, Installation, Services and Related Products.
NOW, THEREFORE, BE IT FURTHER RESOLVED by the Kane County Board that the Building Management Department is authorized to purchase HVAC Equipment, Installation, Services and Related Products to replace the failing chillers at the Judicial Center through OMNIA Partners, Johnson Controls, and F.E. Moran in the amount not to exceed Two Million Dollars ($2,000,000).
Line Item: 500.800.805.72010
Line Item Description: Building Improvements
Was Personnel/Item/Service approved in original budget or a subsequent budget revision? No
Are funds currently available for this Personnel/Item/Service in the specific line item? Yes
If funds are not currently available in the specified line item, where are the funds available?
N/A
Passed by the Kane County Board on September 12, 2023.
_________________________ _________________________
John A. Cunningham, MBA, J.D. Corinne M. Pierog MA, MBA
Clerk, County Board Chairman, County Board
Kane County, Illinois Kane County, Illinois
Vote: