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Approving Agreement with EAG Great Lakes, LLC dba Eisneramper to Provide Professional Software Implementation Services to the Finance Department and Budget Transfer
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WHEREAS, the Kane County Finance Department (the “Finance Department”) seeks to expand usage of the Workday Adaptive Planning (Workday) budgeting and software tool currently used by the Kane County Division of Transportation for all other County budgeting needs and requires professional services to assist with the implementation; and
WHEREAS, the County previously entered into an agreement with Workday for the Kane County Division of Transportation to utilize its budgeting and software tool and approved an agreement with Workday for access to and use of data analytics and budgeting/forecasting software by Resolution 24-24; and
WHEREAS, the Finance Department is separately seeking approval of the Kane County Board to utilize Workday; and
WHEREAS, Workday identified EAG Great Lakes, LLC d\b\a EisnerAmper (Eisner Amper) as their preferred, accredited, and sole partner within the greater Chicagoland area to provide the implementation services needed by the Finance Department in order to utilize Workday; and
WHEREAS, the Finance Department previously entered into a contract with EisnerAmper for $2,500 to conduct an initial assessment to identify implementation needs, which is attached hereto as Exhibit A; and
WHEREAS, EisnerAmper submitted a proposal for $57,780 to provide professional implementation services to the Finance Department, which is attached hereto as Exhibit B; and
WHEREAS, the Purchasing Department has indicated that this procurement is not suitable for competitive bid, pursuant to section 2-216(E) of the Kane County Code, which provides that the purchase of computer software, computer hardware, and computer databases that have been competitively procured and that require additional proprietary licensing, software integrations, software development, software maintenance, computer hardware maintenance, database maintenance, software support services, database support services and computer hardware support services are not suitable for competitively bid procurement and may be authorized for purchase; and
WHEREAS, the Finance Department currently has $22,780 in its FY 2024 budget for the Contractual Services category; and
WHEREAS, in order to fully fund these professional implementation services, a budget transfer of $35,000 is required from the Personnel Services category to the Contractual Services category in the Finance Department’s FY 2024 budget;
NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof is hereby authorized to execute an agreement with EisnerAmper, attached hereto as Exhibit B, in the amount of $57,780; and
NOW, THEREFORE, BE IT FURTHER RESOLVED that the Kane County Board approve a transfer of $35,000 from a General Fund Personnel Services account # 40000 Salaries and Wage to a contractual services account #50150 Contractual/Consulting Services.
Line Items: 001.040.040.40000; 001.040.040.50150
Line Item Description: Salaries and Wage; Contractual/Consulting Services
Was Personnel/Item/Service approved in original budget or a subsequent budget revision? Yes
Are funds currently available for this Personnel/Item/Service in the specific line item? No, requires budget transfer
If funds are not currently available in the specified line item, where are the funds available? Budget transfer from Personnel Services to Contractual Services
Passed by the Kane County Board on August 13, 2024.
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John A. Cunningham, MBA, JD, JD Corinne M. Pierog MA, MBA
Clerk, County Board Chairman, County Board
Kane County, Illinois Kane County, Illinois
Vote: