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Amending Section 2-47 of the Kane County Code for Purposes Related to Meeting Agendas and Agenda Materials (As Amended)
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WHEREAS, section 2-47 of the Kane County Code requires meeting agendas to be made available for distribution not less than four (4) days prior to the meeting for which the agenda is prepared, and for meeting agendas, along with all resolutions and ordinances to be considered at a county board meeting to be printed and mailed (first class) to all board members not less than four (4) days prior to such meeting; and
WHEREAS, section 2-47 of the Kane County Code also provides that “[a] matter not on the agenda may be considered upon motion made, seconded and passed by two-thirds (2/3) of the members present at the board meeting; and
WHEREAS, the Kane County Board desires to amend section 2-47 of the Kane County Code to maintain compliance with the Open Meetings Act (5 ILCS 120/1 et seq.) and also ensure that County resources are efficiently utilized to provide County Board Members with meeting agendas and agenda materials prior to meetings.
NOW, THEREFORE, BE IT ORDAINED by the Kane County Board that Kane County Code, Chapter 2 (Administration), Article II (County Board), Division 2 (Rules of Order), Section 2-47 (Conduct of Meetings) is hereby amended to read as follows (underline indicates insertion of text; strike-through indicates deletion):
C. Agendas: Agendas shall be governed by the following provisions:
1. The chairman, with the advice of the executive committee, shall prepare an agenda for each such regular and special meeting of the county board not less than five (5) days prior to such meeting. The agenda shall be in writing and shall be made available in accordance with the provisions of the Open Meetings Act (5 ILCS 120/1 et seq.). for distribution not less than four (4) days prior to the meeting for which the agenda is prepared.
2. The agenda shall be sufficiently itemized to apprise members and the public of matters to be considered by the county board. Matters to be placed on the agenda shall be communicated to the chairman of the county board in writing prior to the meeting of the executive committee at which the agenda is to be prepared. A matter not on the agenda may be considered upon motion made, seconded and passed by two-thirds (2/3) of the members present at the board meeting.
3. The meeting agenda, along with all resolutions and ordinances to be considered at the county board meeting, shall be printed and mailed (first class) to all board members not less than four (4) days prior to such meeting electronically sent to all board members or hand delivered to a board member’s mailbox at the County Board Office not less than forty-eight (48) hours prior to such meeting.
Passed by the Kane County Board on November 21, 2023.
_________________________ _________________________
John A. Cunningham, MBA, J.D. Corinne M. Pierog MA, MBA
Clerk, County Board Chairman, County Board
Kane County, Illinois Kane County, Illinois
Vote: