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Authorizing Reimbursement to the Kane County Sheriff’s Office for Costs Expended for the Administrative Wing Project (Resolution No. 23-394)
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WHEREAS, by Resolution 23-394, the Kane County Board approved of awarding a contract to Lite Construction, Inc. (“Vendor”) for the Kane County Sheriff’s Office New Administration Wing Project (“Project”), for the bid amount of $649,674 (Six Hundred Forty-Nine Thousand, Six Hundred Seventy-Four Dollars), with a total project cost of $669,624 (Six Hundred Sixty-Nine Thousand, Six Hundred Twenty-Four Dollars); and
WHEREAS, by Resolution 23-394, the Kane County Board made an adjustment to the Fiscal Year 2023 budget to provide funding for the Project from Capital Fund 500 in Line Item #500.800.805.5000 and Line Item #500.800.805.72010; and
WHEREAS, the Kane County Sheriff’s Office made payments from an agency account to Vendor in the amounts of $64,713.60 (Sixty-Four Thousand Seven Hundred Thirteen Dollars and Sixty Cents) and $140,466.02 (One Hundred Forty Thousand Four Hundred Sixty-Six Dollars and Two Cents), for a total of $205,179.62 (Two Hundred Five Thousand One Hundred Seventy-Nine Dollars and Sixty-Two Cents) for work associated with the Project; and
WHEREAS, the Kane County Sheriff’s Office submitted a Personal Expense Voucher with documentation, dated February 9, 2024, seeking reimbursement for the above payments from Line Item #500.800.805.72010 in the amount of $205,179.62 (Two Hundred Five Thousand One Hundred Seventy-Nine Dollars and Sixty-Two Cents); and
WHEREAS, in April 2024, the Kane County State’s Attorney’s Office was asked for an opinion about the use of a Personal Expense Voucher in this particular instance, and it opined that there were no rules or policies in effect that would specifically prohibit the use of a Personal Expense Voucher or reimbursement in this instance; and
WHEREAS, in October 2024, the Kane County State’s Attorney’s Office was asked again about this matter and reiterated the above opinion; and
WHEREAS, the Project is complete, and given a need to completely resolve this matter, the Kane County State’s Attorney’s Office recommended bringing a Resolution to the Kane County Board for review and reimbursement of the Kane County Sheriff’s Office, and to provide an opportunity for the Project to be funded as contemplated by the Kane County Board in Resolution 23-394.
NOW, THEREFORE, BE IT RESOLVED by the Kane County Board the Kane County Sheriff’s Office’s agency account shall be reimbursed in the amount of $205,179.62 (Two Hundred Five Thousand One Hundred Seventy-Nine Dollars and Sixty-Two Cents) from Line Item #500.800.805.72010 for costs paid to the Vendor for the Project.
NOW, THEREFORE, BE IT FURTHER RESOLVED by the Kane County Board that the Kane County Finance Department is directed to take all necessary steps to facilitate this reimbursement payment, upon the Kane County Sheriff's Office's submission of a personal expense voucher through the County's ERP system for payment from Line Item #500.800.805.72010 to the Kane County Sheriff's Office's agency account in the amount of $205,179.62 (Two Hundred Five Thousand One Hundred Seventy-Nine Dollars and Sixty-Two Cents) for costs paid to the Vendor for the Project.
Passed by the Kane County Board on April 8, 2025.
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John A. Cunningham, MBA, JD, JD Corinne M. Pierog MA, MBA
Clerk, County Board Chairman, County Board
Kane County, Illinois Kane County, Illinois
Vote: