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Authorizing Revision to the Kane County Budget Policy for Emergency Appropriations and Transfers
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WHEREAS, the County Board of the County of Kane must adopt an annual budget and appropriation ordinance (55 ILCS 5/6-1001); and
WHEREAS, the annual appropriation ordinance contains appropriations for each fund; and
WHEREAS, the annual budget shall contain a detailed statement showing estimates of expenditures for the current fiscal year, revised to the date of such estimate, and, separately, the proposed expenditures for the ensuing fiscal year for which the budget is prepared. (55 ILCS 5/6-1002(d)).; and
WHEREAS, the annual budget shall contain a schedule of proposed appropriations itemized as provided for proposed expenditures, known as the annual appropriation ordinance (55 ILCS 5/6-1002(e)); and
WHEREAS, further appropriations in excess of those authorized by the budget in order to meet an immediate emergency may only be made at any meeting of the County Board by a two-thirds vote of all the members constituting such Board, (55 ILCS 5/6-1003); and
WHEREAS, after the adoption of the county budget, transfers of appropriations affecting personnel and capital may be made at any meeting of the County Board by a two-thirds vote of all the members constituting such Board, provided for any type of transfer that the total amount appropriated for the fund is not affected (55 ILCS 5/6-1003); and
WHEREAS, for financial management and control it is desirable and meaningful to monitor budgetary and accounting transactions at a level in compliance with generally accepted accounting principles for government bodies; and
WHEREAS, the following policy regarding emergency appropriation requests and budget transfers is hereby established and applies to all Elected Officials and Departments under County Board jurisdiction:
1. All emergency appropriations requests and related budget transfers of appropriation requests must be in writing on the approved County Budget Emergency Appropriation and Budget Transfers Form (Form).
2. The Form for all emergency appropriation requests and related budget transfers of appropriation requests impacting the total amount appropriated must be included along with the resolution for such request.
3. All emergency appropriation requests and budget transfers of appropriations requests that affect personnel or capital may not be made without first obtaining the Standing Committee, Finance Committee, Executive Committee and then the County Board's approval by a two-thirds majority vote.
4. Budget transfers of appropriations between commodities and contractual services accounts will be processed by the Finance Department provided that the total amount appropriated is not affected and that such requests be made on the Form
WHEREAS, the Kane County’s Financial Policies, Section 4 - Departmental Purchasing Policies and Section 13 - Operating Budget Policies, must be revised as per the attached Exhibit;
NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Kane County Financial Policies be revised as per the attached Exhibit.
Passed by the Kane County Board on March 12, 2024.
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John A. Cunningham, MBA, JD, JD Corinne M. Pierog MA, MBA
Clerk, County Board Chairman, County Board
Kane County, Illinois Kane County, Illinois
Vote: