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File #: 24-334   
Type: Resolution Status: Passed
File created: 7/1/2024 In control: County Board
On agenda: 8/13/2024 Final action: 8/13/2024
Title: APPROVING A PERMIT SOFTWARE LICENSE RENEWAL AND SUPPORT SERVICES CONTRACT WITH ACCELA, INC. OF SAN RAMON, CALIFORNIA
Attachments: 1. Exec. Sum., 2.

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Approving a Permit Software License Renewal and Support Services Contract with Accela, Inc. of San Ramon, California

 

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WHEREAS, the County of Kane (the “County”) requires a permit software license renewal and continued technical support for its Division of Transportation Permitting Department, including technical services to assist staff to review, approve, and document permitted work for public safety purposes and good stewardship of the County rights-of-way, (hereinafter the “Project”); and

 

WHEREAS, in order to accomplish the Project, it is necessary to retain the services of a permit software firm to perform the software support required; and

 

WHEREAS, the purchase of computer software and computer databases, software maintenance, software support services and database support services are not suitable for competitive procurement, pursuant to section 5-1022(c) of the Counties Code (55 ILCS 5/5-1022(c)) and Art. VI, Div. 3, section 2-216(E) of the Kane County Purchasing Ordinance.

 

WHEREAS, the Accela permit software, provided and supported by Accela, Inc., was implemented by the Division of Transportation Permitting Department in June of 2023, following a competitive bid process in 2021 (CB Resolution 21-304); and

 

WHEREAS, the County’s current license for the Accela permit software, and its software support contract with Accera, Inc., are up for renewal, and it is in the best interests of the County to continue utilizing the Accera permit software and to retain the continued technical services of Accera, Inc to provide the County with necessary software support; and

 

WHEREAS, Accela, Inc., 2633 Camino Ramon, Suite 500, San Ramon, California 94583 has experience and professional expertise in permit software support and implementation and is willing to perform the required services for an amount not to exceed $134,328.79 as set forth in the proposed contract with Accela, Inc. (a copy of which is on file with the County Clerk’s Office).

 

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the permit software license renewal and support contract with Accela, Inc is hereby approved and the Chairman thereof is hereby authorized and directed to execute a contract for the same therefor.                     

 

BE IT FURTHER RESOLVED that the Kane County Board appropriate the sum of One Hundred Thirty-Four Thousand Three Hundred Twenty-Eight and 79/100 Dollars ($134,328.79) from County Highway Fund #300, Line #50340 (Software Licensing Cost) to pay for said permit software license and support services.

 

Line Item: 300.520.520.50340

Line Item Description: Software Licensing Cost

Was Personnel/Item/Service approved in original budget or a subsequent budget revision? Yes

Are funds currently available for this Personnel/Item/Service in the specific line item? Yes

If funds are not currently available in the specified line item, where are the funds available? N/A

 

Passed by the Kane County Board on August 13, 2024.

 

 

 ____________________________               ____________________________

John A. Cunningham, MBA, JD, JD               Corinne M. Pierog MA, MBA

Clerk, County Board                                       Chairman, County Board

Kane County, Illinois                                       Kane County, Illinois

 

Vote: