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Authorizing Expenditure of Funds for Copiers, Printers, and Related Services Renewal
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WHEREAS, Pursuant to article VII, section 10, of the Illinois Constitution of 1970, and the Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq; the County is permitted to procure materials, services, supplies, equipment, construction and construction-related services through other governmental agencies, provided certain conditions are satisfied; and
WHEREAS, Article VI, Division 3, section 2-221 of the Kane County Code permits joint purchasing when the procurements are made pursuant to a written agreement, competitive selection procedures were used, the intent is not to circumvent competitive bidding, and the county is authorized under law or regulation to contract with another government agency; and
WHEREAS, OMNIA Partners is a cooperative purchasing organization that aggregates the purchasing power of governmental entities nationwide; and
WHEREAS, OMNIA Partners offers access to cooperative purchasing agreements that have been awarded through a request for proposal competitive solicitation issued by a governmental entity, also known as a principal procurement agency; and
WHEREAS, in order for another governmental entity, also known as a participating public agency, to utilize agreements available through OMNIA Partners, the participating agency may execute a Master Intergovernmental Cooperative Purchasing Agreement (“MICPA)”; and
WHEREAS, the MICPA is an agreement between the principal procurement agencies and the participating public agencies that permits the participating public agencies to purchase products pursuant to the master agreements executed by the principal procurement agencies and the third party businesses; and
WHEREAS, the Purchasing Department of Kane wishes to execute the MICPA in order to cooperatively utilize master agreements made available through OMNIA Partners in accordance with Article VI, Division 3, Section 2-221 of the Kane County Code; a
WHEREAS, the Kane County Information Technologies Department desires to utilize the OMNIA Partners Cooperative with Xerox to purchase copiers, printers, and related services; and
WHEREAS, the Omnia Partners contract was publicly bid by Region 4 Education Service Center (ESC) of Houston, Texas and is available under Contract Number R191104; and
WHEREAS, the Omnia Partners contract number R191104 was awarded from June 1, 2020 through May 31, 2023 with the option to renew for two (2) additional one (1) year periods through May 31, 2025; and
WHEREAS, Kane County has used the Omnia Partners contract in the past; and
WHEREAS, these purchases call for the use of funds during multiple budget years; and
WHEREAS, Kane County acknowledges the necessity of the appropriation of such funds from multiple County funds and line items at a cost not to exceed $150,000 per year.
NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Information Technologies Department is hereby authorized to expend a not to exceed One Hundred and Fifty Thousand Dollars ($150,000) per year utilizing the OMNIA Partners Cooperative to purchase copiers, printers, and related services through Xerox through May 31, 2024 to be paid from various line items as needed for departments and offices.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the Kane County Board Chairman and the Information Technologies Department are authorized to purchase and enter into joint purchasing agreements with OMNIA Partners, Region 4 Education Service Center (ESC) of Houston, Texas (Contract # R191104), and Xerox for the purchase and lease of copiers, multi-function printers, scanners, parts, services, maintenance, and supplies.
Passed by the Kane County Board on October 10, 2023.
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John A. Cunningham, MBA, J.D. Corinne M. Pierog MA, MBA
Clerk, County Board Chairman, County Board
Kane County, Illinois Kane County, Illinois
Vote: